Town of Oakville

 

 

 

COUNCIL

 

AGENDA

 

 

Monday, February 22, 2021

Virtual Meeting

6:30 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

www.oakville.ca

 

 



 

 

 

 

Due to precautions being taken due to the COVID-19 emergency, this meeting is being held by videoconference. 

Members of the public are not permitted to attend town hall.

  

 

LIVE STREAMING VIDEO

Live streaming video of Oakville Council meetings is available on oakville.ca/live. Council videos are on the town’s YouTube channel at youtube.com/user/TownofOakvilleTV.

 

 

 

DELEGATIONS

Should you wish to speak at this meeting to address an item on the agenda, you must register with the Clerk’s department by noon on the last business day before the day of the by calling 905-815-6015 or by email - [email protected].

 

Delegations shall be permitted to speak for a maximum of ten minutes per agenda item. Should you have any handouts, 20 copies are required if you would like them distributed to the members during your presentation, or you may provide a copy to the Clerk which will be scanned and forwarded to the members after the meeting.  Also, should you wish to use a PowerPoint presentation, please forward it to the Clerk’s department at [email protected] by noon the day of the meeting.

 

 

CONDUCT AT MEETING

In accordance with Council’s Procedure By-law, attendees at a meeting shall maintain order and quiet and shall not display signs or placards, applaud, heckle or engage in telephone or other conversation, or any behaviour which may be considered disruptive, inconsiderate, disrespectful or intimidating to others.

 

 


 

 


 

TOWN OF OAKVILLE

 

Council

Agenda

Monday, February 22, 2021

Virtual Meeting

6:30 p.m.

 

 


O Canada

 

 

Regrets

 

 

Declarations of Pecuniary Interest

 

 

Confirmation of Minutes of the previous Council Meeting(s)

 

Minutes of the Regular Session of Council, JANUARY 25, 2021

11-24

 

Confidential Minutes of the Closed Session of Council,

JANUARY 25, 2021 (See Confidential agenda.)

 

 

Minutes of the Special Session of Council, JANUARY 26, 2021

25-26

 

Minutes of the Special Session of Planning and Development Council, JANUARY 27, 2021

27-32

 

Confidential Minutes of the Special Closed Session of Planning and Development Council, JANUARY 27, 2021 (See Confidential agenda.)

 

 

Minutes of the Special Session of Planning and Development Council, FEBRUARY 2, 2021

33-36

 

Minutes of the Regular Session of Planning and Development Council, FEBRUARY 8, 2021

37-42

 

 

 

Public Presentation(s)

 

There are no public presentations listed for this agenda.

 

 

Committee of the Whole

 

 

CONSENT ITEM(S)

 

1.

2021 Halton Court Services Business Plan

43-68

 

-           Report from Finance Department, February 9, 2021

 

 

Recommendation:

That the 2021 Business Plan and Budget for Halton Court Services and the accompanying Reserve Fund transfers, as detailed in the report from the Finance department dated February 9, 2021 and attached as Appendix A, be approved.

 

 

2.

2021 Budgets for Business Improvement Areas

69-76

 

-           Report from Finance Department, February 9, 2021

 

 

Recommendation:

1.

That the 2021 Recommended Budget for the Downtown Oakville Business Improvement Area, requiring a levy of $1,148,382, as shown in Appendix A, be approved.

 

2.

That the 2021 Recommended Budget for the Bronte Village Business Improvement Area, requiring a levy of $351,500, as shown in Appendix B, be approved.

 

3.

That the 2021 Recommended Budget for the Kerr Village Business Improvement Area, requiring a levy of $412,511, as shown in Appendix C, be approved.

 

4.

That the relevant Board of Management approve any subsequent revision or reallocation of funds, within these budgets. The resolution shall be provided to the Treasurer, or designate of the town, who shall determine the significance of the change and advise if it requires Council approval.

 

5.

That the Boards of Management ensure that the procurement of supplies and services, within the approved budgets, meet the requirements of the town’s Purchasing By-law.

 

3.

By-law 2021-011 -A by-law to amend By-Law 1981-66 (The Fire Route By-Law)

77-104

 

-           Report from Fire Department, February 9, 2021

 

 

Recommendation:

That By-law 2021-011, a by-law to amend By-Law 1981-066 (The Fire Route By-Law) be passed.

 

 

4.

Corporate Policy and Procedure Update

105-120

 

-           Report from Clerk's Department, February 9, 2021

 

 

Recommendation:

1.

That updated Occupational Health, Safety and Workplace Violence Policy (HR-MNG-005) be approved, and that Workplace Violence Procedure (HR-MNG-005-002) be received.

 

2.

That updated Temporary On-Street Parking Procedure (MS-REG-001-002) be received.

 

5.

By-law 2021-018 A by-law to stop up and close for all purposes a portion of Thomas Street as shown on Plan 1

121-126

 

-           Report from Engineering and Construction Department, February 9, 2021

 

 

Recommendation:

1.

That By-law 2021-018 – A by-law to stop up and close for all purposes a portion of Thomas Street on Plan 1, as detailed within the staff report from the Engineering & Construction Department, dated February 9, 2021, be passed;

 

2.

That the Legal Department be authorized to register By-law 2021-018 in compliance with the Municipal Act 2001;

 

3.

That the Legal Department be authorized to transfer the easement interests over a portion of Thomas Street to the various utility agencies following the registration of the By-law.

 

 

 

 

 

 

 

6.

Application to Conduct Charitable Lottery Events - University Women's Club of Oakville Scholarship Fund

127-130

 

-           Report from Clerk's Department, February 9, 2021

 

 

Recommendation:

That the request from University Women’s Club of Oakville Scholarship Fund to conduct charitable lottery events in the Town of Oakville be approved.

 

 

7.

Global Administrative Penalties for Non Parking and Order System

131-208

 

-           Report from Municipal Enforcement Services Department, February 9, 2021

 

 

Recommendation:

1.

That the report from the Municipal Enforcement Services Department, dated February 9, 2021, titled “Global Administrative Penalties for Non Parking and Order System”, be received for information; and,

 

2.

That By-law 2021-038, a by-law to establish a comprehensive system of administrative penalties for non-parking violations, a comprehensive system of orders and to amend By-laws 2002-034, 2003-021, 2005,062, 2006-071, 2007-135, 2008-098, 2009-025, 2009-072, 2011-045, 2013-013, 2015-075, 2016-083, 2017-008, 2017-038, 2018-006, 2018-045, 2018-153 and 2019-060, attached as Appendix A to the report from the Municipal Enforcement Services Department dated February 9, 2021 be passed; and,

 

3.

That By-law 2021-039, a by-law to amend Parking Administrative Penalties By-law 2015-071, as amended, attached as Appendix D to the report from the Municipal Enforcement Services Department dated February, 9, 2021 be passed; and,

 

4.

That the updated Regulatory Services Policy [MS-REG-001], attached as Appendix B to the report from the Municipal Enforcement Services Department dated February, 9, 2021 be approved; and,

 

5.

That the Administrative Penalties Procedure [MS-REG-001-003] attached as Appendix C to the report from the Municipal Enforcement Services Department dated February, 9, 2021 be received.

 

 

 

 

 

CONFIDENTIAL CONSENT ITEM(S)

 

 There are no Confidential Consent Items listed for this agenda.

 

 

DISCUSSION ITEM(S)

 

8.

COVID-19 Update

 

 

-           Verbal Update from the CAO

 

 

 

Recommendation:

 

 

That the verbal update from the CAO be received.

 

 

 

9.

2021 COVID-19 Property Tax Assistance

209-218

 

-           Report from Finance Department, February 9, 2021

 

 

Recommendation:

1.

That the report entitled “2021 COVID-19 Property Tax Assistance” dated February 9, 2021 be received.

 

2.

That By-law 2021-041, a by-law to amend By-law 2020-114, a by-law to provide for an interim levy in 2021, amended to include an application based property tax assistance, be passed.

 

 

10.

Tobacconist and Vaping Store Licensing Update

219-230

 

-           Report from Municipal Enforcement Services Department, February 9, 2021

 

 

Recommendation:

1.

That the report from the Municipal Enforcement Services department, dated February 9, 2021, titled “Tobacconist and Vaping Store Licensing Update” be received, and,

 

2.

That By-law 2021-028, a by-law to amend the By-law 2015-075 (the Licensing By-law), attached as Appendix A to the report from Municipal Enforcement Services, dated February 9, 2021, be passed and come into effect March 1, 2021.

 

 

 

 

 

 

11.

Development Charges Update Study

231-234

 

-           Report from Finance Department, February 9, 2021

 

 

Recommendation:

That the report regarding Development Charges Update Study from Finance dated February 9, 2021 be received.

 

 

12.

Preliminary 2020 Financial Results

 

 

-           Report from Finance Department, February 16, 2021

 

 

See Addendum to be distributed.

 

 

13.

Former Public Works Site - Disposition of Block 7

 

 

-           Report from Legal Department , February 16, 2021

 

 

See Addendum to be distributed.

 

 

14.

Oakville Enterprises Corporation Authorization Request

 

 

-           Report from Commissioner of Corporate Services, February 16, 2021

 

 

See Addendum to be distributed.

 

 

CONFIDENTIAL DISCUSSION ITEM(S)

 

 There are no Confidential Discussion Items listed for this agenda.

 

 

ADVISORY COMMITTEE MINUTES

 

There are no Advisory Committee Minutes listed for this agenda.

 

 

RISE AND REPORT TO COUNCIL

 

 

INFORMATION ITEMS (Circulated Electronically)

 

Information Items

235-240

 

 

 

STATUS OF OUTSTANDING ISSUES

 

Status of Outstanding Issues

241-260

 

 

NEW BUSINESS

(Notice of Motion, Emergency, Congratulatory or Condolence)

 

 

REGIONAL REPORTS AND QUESTION PERIOD REGARDING TOWN BOARDS AND ADVISORY COMMITTEES

 

 

REQUESTS FOR REPORTS

 

 

CONSIDERATION AND READING OF BY-LAWS

 

That the following by-law(s) be passed:

 

2021-011

A by-law to amend By-Law 1981-66 (The Fire Route By-Law)

(re: Item 3)

 

2021-018

A by-law to stop up and close for all purposes a portion of Thomas Street, as shown on Plan 1 (re: Item 5)

 

 

2021-028

A by-law to amend Licensing By-law 2015-075 with respect to tobacco/electronic cigarette retailers (re: Item 10)

 

 

2021-038

A by-law to establish a comprehensive system of administrative penalties for non-parking violations, a comprehensive system of orders and to amend By-laws 2002-034, 2003-021, 2005,062, 2006-071, 2007-135, 2008-098, 2009-025, 2009-072, 2011-045, 2013-013, 2015-075, 2016-083, 2017-008, 2017-038, 2018-006, 2018-045, 2018-153 and 2019-060 (re: Item 7)

 

 

2021-039

A by-law to amend Parking Administrative Penalties By-law 2015-071, as amended (re: Item 7)

 

 

2021-041

A by-law to amend By-law 2020-114, being a By-law to provide for an interim tax levy in 2021 (re: Item 9)

 

 

 

 

2021-047

A by-law to confirm the proceedings of a meeting of Council

261-262

 

 

ADJOURNMENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

No Item Selected