Town of Oakville
Council

REVISED AGENDA

Meeting #:
Date:	Monday, April 25, 2022
Time:	6:30 P.m. - 10:00 P.m.
Location:	Virtual Meeting

Currently attendance at Town Hall is restricted and public meetings are being held by videoconference only. Live streaming video is available on oakville.ca/live or at the town's YouTube channel at youtube.com/user/townofoakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/townhall/delegations-presentations.html. 

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of  Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Council, MARCH 28, 2022

4.2

Confidential Minutes of the Closed Session of Council, MARCH 28, 2022

(See confidential agenda.)

4.3

Minutes of the Regular Session of Planning and Development Council, APRIL 4, 2022

4.4

Minutes of the Special Session of Council, APRIL 5, 2022

4.5

Minutes of the Special Session of Council, APRIL 21, 2022

(Not previously listed.)

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Committee of the Whole

7.

Consent Item(s)

7.1

Oakville Rangers Hockey Club License Agreement in Sixteen Mile Sports Complex – April 25, 2022

• Recommendation:
  1. That a license agreement for office space in Sixteen Mile Sports Complex with Oakville Rangers Hockey Club be approved and executed in accordance with By-law 2013-057.

  2. That the Director of Recreation and Culture be authorized to execute renewals and amendments to the license agreement, subject to such renewals and amendments having been negotiated and prepared to the satisfaction of the Town Solicitor.

7.2

Restricted Acts and Delegation of Authority Provision, By-law 2022-045, a by-law to amend By-law 2021-077, a by-law to delegate certain powers and duties under the Municipal Act.

• Recommendation:
  1. That the report dated April 12, 2022 from the Clerk’s department be received.

  2. That By-law 2022-045, a by-law to amend By-law 2021-077, a By-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts, be passed.

7.3

2021 Statement of Remuneration and Expenses paid to Members of Council and Committees

• Recommendation:

  That the annual statement of remuneration and expenses paid to members of Council and appointed members of the Committee of Adjustment prepared by the Financial Department, in accordance with Section 284 of the Municipal Act, 2001, be received.

7.4

2022 Property Tax Levy By-law 2022-041

• Recommendation:

  That Tax Levy By-law 2022-041, a by-law to provide for the levying of rates for the year 2022, as attached to the report of the Finance Department, be approved.

7.5

2022 Tax Rebate for Eligible Senior Property Owners – By-law 2022-042

• Recommendation:

  That By-law 2022-042, a by-law to authorize a 2022 tax rebate to eligible senior property owners, as attached to the report of the Finance Department, be approved.

7.6

By-law 2022-040: Housekeeping Amendments to Licensing By-law 2015-075 and the Municipal Powers and Duties By-law 2021-077

• Recommendation:

  That By-law 2022-040 a By-law to Amend Licensing By-law 2015-075 and the Municipal Powers and Duties By-law 2021-077 as set out in Appendix A to the report from Municipal Enforcement Services dated April 1, 2022, be passed.

7.7

Oakville Museum Coach House Operating Model and Fee Request

• Recommendation:
  1. That the report titled Oakville Museum Coach House Operating Model and Fee Request dated April 12, 2022, from the Recreation and Culture department be received;

  2. That the proposed rental fee outlined in Appendix A, be approved and appended to the 2022 Recreation and Culture Department Rates and Fees schedule.

7.8

Property Standards Committee, Terms of Reference and Rules of Procedure

• Recommendation:
  1. That the updated Property Standards Committee Terms of Reference attached as Appendix A to the report dated April 19, 2022 from the Clerk’s and Legal department, be adopted.

  2. That the proposed Property Standards Committee Rules of Procedure attached as Appendix B to the report dated April 19, 2022 for hearing Appeals of Property Standards Orders be endorsed and commended to the Property Standards Committee for its consideration in making rules governing its practice and procedure under section 25.1 of the Statutory Powers Procedure Act R.S.O. 1990,c.S22 as amended.

7.9

Compliance Audit Committee

• Recommendation:
  1. That the report entitled 2022 – 2026 Joint Compliance Audit Committee dated April 12, 2022, from the Clerk’s department, be received.

  2. That the Terms of Reference, attached as Appendix A to the report dated April 12, 2022, from the Clerk’s department be approved.

7.10

Reciprocal Agreement with Community Living Oakville

• Recommendation:
  1. That the Town enter into a reciprocal agreement with Community Living Oakville, permitting room rentals charges to be paid in equivalent Community Living Oakville staffing services.

  2. That the Director of Recreation and Culture be authorized to execute renewals and amendments to the agreement, subject to such renewals and amendments having been negotiated and prepared to the satisfaction of the Town Solicitor.

7.11

Additional Planning and Development Council Meeting on June 21, 2022

• Recommendation:

  That an additional Planning and Development Council meeting be scheduled for June 21, 2022, at 6:30 p.m.

7.12

Progress Report on Reduction of Energy Use and Carbon Emissions for the Town of Oakville

• Recommendation:
  1. That the report entitled “Progress Report on Reduction of Energy Use and Carbon Emissions for the Town of Oakville” submitted by the Facilities and Construction Management department for the period 2014 – 2021 be received.
  2. That the adoption of a Net Zero Carbon target for 2050 for all corporate activities in alignment with the federal Pan-Canadian Framework be approved.
  3. That 2015 be adopted as the new baseline for energy and carbon reporting for corporate use.

8.

Confidential Consent Item(s)

8.1

7-Eleven Liquor Licence – 2267 Lakeshore Road West

See confidential agenda.

9.

Discussion Item(s)

9.1

2022 Citizen Survey

• Recommendation:

  That the 2022 Citizen Survey report from the Strategy, Policy and Communications department be received.

9.2

The More Homes for Everyone Act, 2022 and Implications for Oakville – April 25, 2022

• Recommendation:
  1. That the report titled “The More Homes for Everyone Act, 2022 and Implications for Oakville – April 25, 2022” be endorsed and submitted to the Province, along with the Council resolution, as the Town of Oakville’s comments on the More Homes for Everyone Act, 2022, and related proposals under the Province’s More Homes for Everyone Plan.
  2. That the comments within this report related to the More Homes for Everyone Act, 2022 changes to the Planning Act be endorsed as the Town of Oakville’s response to ERO No. 019-5284 and Proposal No. 22-MMAH006, and submitted to the Ministry of Municipal Affairs and Housing (MMAH) prior to the April 29, 2022 commenting deadline.
  3. That the comments within this report related to the More Homes for Everyone Act, 2022 and changes to the Development Charges Act, 1997 be endorsed as the Town of Oakville’s response to Proposal No. 22-MMAH007 and submitted to the MMAH’s Municipal Finance Policy Branch prior to the April 29, 2022 commenting deadline.
  4. That the comments within this report related to the Province’s Community Infrastructure and Housing Accelerator guidelines be endorsed as the Town of Oakville’s response to ERO No. 019-5285, and submitted to the MMAH prior to the April 29, 2022 commenting deadline.
  5. That the comments within this report on how to diversify housing choices within existing neighbourhoods be endorsed as the Town of Oakville’s response to ERO No. 019-5286 and submitted to the MMAH by the April 29, 2022 commenting deadline.
  6. That a link to this staff report, along with Council’s resolution and comments, be provided for information to Halton’s Members of Provincial Parliament, Halton Region, the City of Burlington, the Town of Halton Hills, the Town of Milton, Conservation Halton, Credit Valley Conservation, the Grand River Conservation Authority and the Association of Municipalities of Ontario.

9.3

Halton Digital Access Strategy – 5G Wireless Technology

• Recommendation:
  1. That the report entitled Halton Digital Access Strategy – 5G wireless technology be received.
  2. That Council support a region-wide approach for the implementation of 5G technology with the telecommunication companies leveraging municipal assets and accelerating the delivery of 5G wireless infrastructure.
  3. That staff report back with a delivery and governance framework the associated financial details and a summary of formal agreements in support of the recommended 5G deployment model.
  4. That the Town Clerk forward a copy of this report to the City of Burlington, the Town of Halton Hills, the Town of Milton, Halton Region, Burlington Hydro Inc., Halton Hills Hydro Inc., Milton Hydro Distribution Inc. and Oakville Hydro Electric Distribution Inc. for their information.

9.4

2021 Financial Results and Surplus Disposition

• Recommendation:
  1. That the staff report dated April 19, 2022, entitled 2021 Financial Results and Surplus Disposition from the Finance department, be received.

      

  2. That the transfers to and from the Reserves and Reserve Funds and transactions contained in the report dated April 12, 2022 from the Finance department be approved.

      

  3. That the $11.15 million surplus be transferred to the General Capital Reserve.

      

9.5

Climate Action: Progress and Directions Report

• Recommendation:

  That the report entitled “Climate Action: Progress and Directions Report” dated April 19, 2022 be received.

10.

Confidential Discussion Item(s)

There are no Confidential Discussion Items for this agenda.

11.

Advisory Committee Minutes

11.1

Accessibility Advisory Committee Minutes - March 10, 2022

12.

Rise and Report to Council

13.

Information Items (Circulated Electronically)

14.

Status of Outstanding Issues

15.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

In accordance with Section 14.1(2) of the Procedure By-law, the following Notices of Motion will be considered at the next Council meeting to be held on MAY 25, 2022.

15.1

Notice of Motion re: Streetscaping in Kerr Village Area

Moved by: Councillor Chisholm     Seconded by: Councillor Duddeck

WHEREAS Kerr Village is one of the town’s growth areas and an important commercial destination and multiple planning studies have identified and confirmed the important role Kerr Village plays in the town’s urban structure and community fabric and the future urban design direction for the Kerr Village area;

WHEREAS just to the east of Kerr Village, a reconstruction and streetscaping project was completed in 2020 on Lakeshore Road, from Navy Street to Allan Street;

WHEREAS while our growth areas and Business Improvement Areas are important and unique in their own right, it is also important to provide continuity and common themes in our streetscapes to project a strong Oakville identity;

WHEREAS building on the work of the previous studies, and projects such as the Lakeshore Sixteen Mile Bridge reconstruction and the recent work on Lakeshore form Navy to Allan, a similar revitalization project for the Kerr Village area would provide continuity and connections between the Kerr and Downtown areas, and would provide the streetscape and amenities expected in a key commercial and cultural area;                        

THEREFORE BE IT RESOLVED                        

THAT staff report back to Council part of the 2023 Capital Budget process, with a proposed timeline and preliminary budget recommendations to complete streetscaping projects – including the required studies, consultation, infrastructure assessments, design, and construction – on both Lakeshore Road West and Kerr Street in the Kerr Village area.

AND THAT the report also includes proposed timelines and budget requirements for Bronte Road and Lakeshore Road West in Bronte Village and for the remaining streets included in the Downtown Transportation and Streetscape Study. 

16.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

17.

Requests for Reports

18.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

18.1

By-law 2022-033

A by-law to dedicate certain land as part of a public highway (Block 150, Plan 20M-1229 – Lakeport Crescent)

18.2

By-law 2022-040

A by-law to amend Licensing By-law 2015-075 and the Municipal Powers and Duties By-law 2021-077 (Delegation – Extend/Suspend Taxicab Model Year Restriction) (re: Item 7.6)

18.3

By-law 2022-041

A by-law to provide for the levying of rates for the year 2022 (re: Item 7.4)

18.4

By-law 2022-042

A by-law to provide a rebate of taxes for eligible property owners (re: Item 7.5)

18.5

By-law 2022-045

A by-law to amend By-law 2021-077, a By-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts (re: Item 7.2)

18.6

By-law 2022-057

(Previously listed as By-law 2022-053)

A by-law to confirm the proceedings of a meeting of Council.

19.

Adjournment