Town of Oakville

Council Minutes

Meeting #:
Date:
Time:
-
Location:
Virtual Meeting
Mayor and Council:
  • Mayor Burton (In person)
  • Councillor Adams (In person)
  • Councillor Chisholm
  • Councillor Duddeck
  • Councillor Elgar (In person)
  • Councillor Gittings
  • Councillor Grant
  • Councillor Haslett-Theall (In person)
  • Councillor Knoll (In person)
  • Councillor Lishchyna
  • Councillor Longo
  • Councillor O'Meara
  • Councillor Parmar
  • Councillor Robertson (In person)
  • Councillor Sandhu (In person, left at 9:18 p.m.)
Staff:
  • J. Clohecy, Chief Administrative Officer (In person)
  • N. Sully, Commissioner of Corporate Services and Treasurer (In person)
  • C. Bell, Commissioner of Community Services (In person)
  • N. Garbe, Commissioner of Community Development (In person)
  • P. Fu, Commissioner of Community Infrastructure (In person)
  • D. Carr, Town Solicitor
  • J. Clarke, Director of Strategic Initiatives and Communications (In person)
  • V. Tytaneck, Town Clerk (In person)
  • J. Warren, Council and Committee Coordinator (In person)

The Town of Oakville Council met in regular session, via videoconference, this 25th day of April, 2022 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

1.
O Canada
 

2.
Regrets
 

There were no regrets for this meeting.

3.
Declarations of Pecuniary Interest
 

While in closed session, Councillor Sandhu declared an interest with respect to item 8.1 - 7-Eleven Liquor Licence - 2267 Lakeshore Road West due to perception of a potential conflict with regard to the parties mentioned in the confidential report, she then left the meeting.

4.
Confirmation of  Minutes of the previous Council Meeting(s)
 

4.1
Minutes of the Regular Session of Council, MARCH 28, 2022
This item has attachments. 

1.Post-Meeting Minutes - CM_Mar28_2022 - English.pdf

4.2
Confidential Minutes of the Closed Session of Council, MARCH 28, 2022
 

4.3
Minutes of the Regular Session of Planning and Development Council, APRIL 4, 2022
This item has attachments. 

1.Post-Meeting Minutes - PDC_Apr04_2022 - English.pdf

4.4
Minutes of the Special Session of Council, APRIL 5, 2022
This item has attachments. 

1.Post-Meeting Minutes - SCouncil_Apr05_2022 - English.pdf

4.5
Minutes of the Special Session of Council, APRIL 21, 2022
This item has attachments. 

1.Post-Meeting Minutes - SCouncil_Apr21_2022 - English.pdf
  • Moved byCouncillor Lishchyna
    Seconded byCouncillor Longo
    1. That the minutes of the regular session of Council and the closed session of Council dated March 28, 2022, be approved.
    2. That the minutes of the Planning and Development special session of Council dated April 4, 2022, be approved.
    3. That the minutes of the special session of Council dated April 5, 2022, be approved.
    4. That the minutes of the special session of Council dated April 21, 2022, be approved.
    CARRIED

5.
Public Presentation(s)
 

There were no public presentations.

6.
Committee of the Whole
 

  • Moved byCouncillor Adams
    Seconded byCouncillor Elgar

    That this meeting proceed into a Committee of the Whole session.

    CARRIED

  • In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

7.
Consent Item(s)
 

7.1
Oakville Rangers Hockey Club License Agreement in Sixteen Mile Sports Complex – April 25, 2022
This item has attachments. 

1.Staff Report - Oakville Rangers Hockey Club License Agreement in Sixteen Mile Sports Complex - April 25, 2022.pdf
  • Moved byCouncillor Elgar
    1. That a license agreement for office space in Sixteen Mile Sports Complex with Oakville Rangers Hockey Club be approved and executed in accordance with By-law 2013-057.

    2. That the Director of Recreation and Culture be authorized to execute renewals and amendments to the license agreement, subject to such renewals and amendments having been negotiated and prepared to the satisfaction of the Town Solicitor.

    CARRIED

7.2
Restricted Acts and Delegation of Authority Provision, By-law 2022-045, a by-law to amend By-law 2021-077, a by-law to delegate certain powers and duties under the Municipal Act.
This item has attachments. 

1.Staff Report - Restricted Acts Delegation of Authority Provisions – April 25, 2022.pdf
2.Appendix A - By-law 2022-045 – April 25, 2022.pdf
  • Moved byCouncillor Elgar
    1. That the report dated April 12, 2022 from the Clerk’s department be received.

    2. That By-law 2022-045, a by-law to amend By-law 2021-077, a By-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts, be passed.
    CARRIED

7.3
2021 Statement of Remuneration and Expenses paid to Members of Council and Committees
This item has attachments. 

1.2021 Statement of Remuneration and Expenses Paid to Members of Council and Committees.pdf
2.Appendix A - Council Remuneration and Expenses Dec 31 2021.pdf
3.Appendix B - Summary of Expenses paid to Appointed Committee Members Dec 31 2021.pdf
  • Moved byCouncillor Elgar

    That the annual statement of remuneration and expenses paid to members of Council and appointed members of the Committee of Adjustment prepared by the Financial Department, in accordance with Section 284 of the Municipal Act, 2001, be received.

    CARRIED

7.4
2022 Property Tax Levy By-law 2022-041
This item has attachments. 

1.2022 Property Tax Levy.pdf
2.Appendix A - 2022 Tax Levy By-law 2022-041 and Schedule 1 (Town of Oakville Net Budget).pdf
3.Appendix B - 2022 Tax Rate Summary.pdf
  • Moved byCouncillor Elgar

    That Tax Levy By-law 2022-041, a by-law to provide for the levying of rates for the year 2022, as attached to the report of the Finance Department, be approved.

    CARRIED

7.5
2022 Tax Rebate for Eligible Senior Property Owners – By-law 2022-042
This item has attachments. 

1.2022 Property Tax Rebate for Eligible Senior Property Owners.pdf
2.Appendix A - By-law 2022-042.pdf
  • Moved byCouncillor Elgar

    That By-law 2022-042, a by-law to authorize a 2022 tax rebate to eligible senior property owners, as attached to the report of the Finance Department, be approved.

    CARRIED

7.6
By-law 2022-040: Housekeeping Amendments to Licensing By-law 2015-075 and the Municipal Powers and Duties By-law 2021-077
This item has attachments. 

1.Licensing by-law housekeeping amendment.pdf
2.Appendix A - By-law 2022-040 Amending Licensing By-law - Extend Model Year Restrictions.pdf
  • Moved byCouncillor Elgar

    That By-law 2022-040 a By-law to Amend Licensing By-law 2015-075 and the Municipal Powers and Duties By-law 2021-077 as set out in Appendix A to the report from Municipal Enforcement Services dated April 1, 2022, be passed.

    CARRIED

7.7
Oakville Museum Coach House Operating Model and Fee Request
This item has attachments. 

1.Coach House.pdf
2.Coach House Rates and Fees.pdf
3.Oakville Museum Coach House User Guide 2022.pdf
  • Moved byCouncillor Elgar
    1. That the report titled Oakville Museum Coach House Operating Model and Fee Request dated April 12, 2022, from the Recreation and Culture department be received.

       

    2. That the proposed rental fee outlined in Appendix A, be approved and appended to the 2022 Recreation and Culture Department Rates and Fees schedule.

       

    CARRIED

7.8
Property Standards Committee, Terms of Reference and Rules of Procedure
This item has attachments. 

1.Property Standards Committee Terms of Reference and Rules of Procedure.pdf
2.Appendix A - Terms Of Reference .pdf
3.Appendix B - Rules of Procedure.pdf
  • Moved byCouncillor Elgar
    1. That the updated Property Standards Committee Terms of Reference attached as Appendix A to the report dated April 19, 2022 from the Clerk’s and Legal department, be adopted.

    2. That the proposed Property Standards Committee Rules of Procedure attached as Appendix B to the report dated April 19, 2022 for hearing Appeals of Property Standards Orders be endorsed and commended to the Property Standards Committee for its consideration in making rules governing its practice and procedure under section 25.1 of the Statutory Powers Procedure Act R.S.O. 1990,c.S22 as amended.

    CARRIED

7.9
Compliance Audit Committee
This item has attachments. 

1.Staff Report - 2022 - 2026 Joint Compliance Audit Committee – April 25, 2022.pdf
2.Appendix A - 2022-2026 Joint Compliance Audit Committee .pdf
  • Moved byCouncillor Elgar
    1. That the report entitled 2022 – 2026 Joint Compliance Audit Committee dated April 12, 2022, from the Clerk’s department, be received.

    2. That the Terms of Reference, attached as Appendix A to the report dated April 12, 2022, from the Clerk’s department be approved.

    CARRIED

7.10
Reciprocal Agreement with Community Living Oakville
This item has attachments. 

1.Reciprocal Agreement with Community Living Oakville.pdf
2.Appendix A - CLO - Teen Adventure Program Agreement.pdf
3.Schedule A - Permit Schedule - Oakville Community Living.pdf
  • Moved byCouncillor Elgar
    1. That the Town enter into a reciprocal agreement with Community Living Oakville, permitting room rentals charges to be paid in equivalent Community Living Oakville staffing services.

    2. That the Director of Recreation and Culture be authorized to execute renewals and amendments to the agreement, subject to such renewals and amendments having been negotiated and prepared to the satisfaction of the Town Solicitor.
    CARRIED

7.11
Additional Planning and Development Council Meeting on June 21, 2022
This item has attachments. 

1.Additional Planning and Development Council Meeting on June 21, 2022.pdf
  • Moved byCouncillor Elgar

    That an additional Planning and Development Council meeting be scheduled for June 21, 2022, at 6:30 p.m.

    CARRIED

7.12
Progress Report on Reduction of Energy Use and Carbon Emissions for the Town of Oakville
This item has attachments. 

1.Progress Report on Reduction of Energy Use and Carbon Emissions for the Town of Oakville.pdf
2.Appendix A - Breakdown of Energy Use and Carbon Emissions Performance per type of Operation.pdf
3.Appendix B.pdf
4.Appendix C.pdf
5.Appendix D.pdf
6.Appendix E.pdf
7.Appendix F.pdf
  • Moved byCouncillor Elgar
    1. That the report entitled “Progress Report on Reduction of Energy Use and Carbon Emissions for the Town of Oakville” submitted by the Facilities and Construction Management department for the period 2014 – 2021 be received.
    2. That the adoption of a Net Zero Carbon target for 2050 for all corporate activities in alignment with the federal Pan-Canadian Framework be approved.
    3. That 2015 be adopted as the new baseline for energy and carbon reporting for corporate use.
    CARRIED

9.
Discussion Item(s)
 

9.1
2022 Citizen Survey
This item has attachments. 

1.2022 Citizen Survey.pdf
2.APPENDIX A.pdf
  • Moved byCouncillor Haslett-Theall

    That the 2022 Citizen Survey report from the Strategy, Policy and Communications department be received.

    CARRIED

9.2
The More Homes for Everyone Act, 2022 and Implications for Oakville – April 25, 2022
This item has attachments. 

1.Report on the More Homes for Everyone Act, 2022 and Implications for Oakville.pdf
  • Moved byCouncillor O'Meara
    1. That the report titled “The More Homes for Everyone Act, 2022 and Implications for Oakville – April 25, 2022” be endorsed and submitted to the Province, along with the Council resolution, as the Town of Oakville’s comments on the More Homes for Everyone Act, 2022, and related proposals under the Province’s More Homes for Everyone Plan.
    2. That the comments within this report related to the More Homes for Everyone Act, 2022 changes to the Planning Act be endorsed as the Town of Oakville’s response to ERO No. 019-5284 and Proposal No. 22-MMAH006, and submitted to the Ministry of Municipal Affairs and Housing (MMAH) prior to the April 29, 2022 commenting deadline.
    3. That the comments within this report related to the More Homes for Everyone Act, 2022 and changes to the Development Charges Act, 1997 be endorsed as the Town of Oakville’s response to Proposal No. 22-MMAH007 and submitted to the MMAH’s Municipal Finance Policy Branch prior to the April 29, 2022 commenting deadline.
    4. That the comments within this report related to the Province’s Community Infrastructure and Housing Accelerator guidelines be endorsed as the Town of Oakville’s response to ERO No. 019-5285, and submitted to the MMAH prior to the April 29, 2022 commenting deadline.
    5. That the comments within this report on how to diversify housing choices within existing neighbourhoods be endorsed as the Town of Oakville’s response to ERO No. 019-5286 and submitted to the MMAH by the April 29, 2022 commenting deadline.
    6. That a link to this staff report, along with Council’s resolution and comments, be provided for information to Halton’s Members of Provincial Parliament, Halton Region, the City of Burlington, the Town of Halton Hills, the Town of Milton, Conservation Halton, Credit Valley Conservation, the Grand River Conservation Authority and the Association of Municipalities of Ontario.
    CARRIED

9.3
Halton Digital Access Strategy – 5G Wireless Technology
This item has attachments. 

1.Halton Digital Access Strategy.pdf
2.Halton Region Digital Access Strategy.pdf
  • Moved byCouncillor Haslett-Theall
    1. That the report entitled Halton Digital Access Strategy – 5G wireless technology be received.
    2. That Council support a region-wide approach for the implementation of 5G technology with the telecommunication companies leveraging municipal assets and accelerating the delivery of 5G wireless infrastructure.
    3. That staff report back with a delivery and governance framework the associated financial details and a summary of formal agreements in support of the recommended 5G deployment model.
    4. That the Town Clerk forward a copy of this report to the City of Burlington, the Town of Halton Hills, the Town of Milton, Halton Region, Burlington Hydro Inc., Halton Hills Hydro Inc., Milton Hydro Distribution Inc. and Oakville Hydro Electric Distribution Inc. for their information.

    CARRIED

9.4
2021 Financial Results and Surplus Disposition
This item has attachments. 

1.2021 Financial Results and Surplus Disposition.pdf
2.Appendices - December 31, 2021 Financial Results.pdf
  • Moved byCouncillor Duddeck
    1. That the staff report dated April 19, 2022, entitled 2021 Financial Results and Surplus Disposition from the Finance department, be received.
    2. That the transfers to and from the Reserves and Reserve Funds and transactions contained in the report dated April 12, 2022 from the Finance department be approved.
    3. That the $11.15 million surplus be transferred to the General Capital Reserve.
    CARRIED

9.5
Climate Action: Progress and Directions Report
This item has attachments. 

1.ClimateDirections.pdf
2.APPENDIX A(1).pdf
  • Moved byCouncillor Elgar

    That the report entitled “Climate Action: Progress and Directions Report” dated April 19, 2022 be received.

    CARRIED

10.
Confidential Discussion Item(s)
 

There were no confidential discussion items. 

11.
Advisory Committee Minutes
 

11.1
Accessibility Advisory Committee Minutes - March 10, 2022
This item has attachments. 

1.Post-Meeting Minutes - AAC_Mar10_2022 - English.pdf
  • Moved byCouncillor Robertson

    That the minutes of the Accessibility Advisory Committee meeting of March 10, 2022, be received.

    CARRIED

12.
Rise and Report to Council
 

  • Moved byCouncillor Knoll

    That this committee rise and report.

    CARRIED

  • The Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 7.1, 7.2, 7.3, 7.4, 7.5, 7.6, 7.7, 7.8, 7.9, 7.10, 7.11, 7.12 and Discussions Items 9.1, 9.2, 9.3, 9.4, 9.5 and Advisory Committee Minutes Item 11.1, as noted by the Clerk.

  • Moved byCouncillor Longo
    Seconded byCouncillor Gittings

    That the report and recommendations of the Committee of the Whole be approved.

    CARRIED

13.
Information Items (Circulated Electronically)
This item has attachments. 

1.Council Info March 16 - April 12, 2022.pdf

14.
Status of Outstanding Issues
This item has attachments. 

1.Status of Outstanding Issues April 2022.pdf

15.
New Business
 

(Emergency, Congratulatory, Condolence and Notice of Motion)

Councillor Haslett-Theall congratulated everyone on a successful Earth Day within the community.

16.
Regional Reports and Question Period Regarding Town Boards and Advisory Committees
 

There were no regional reports and question period regarding town boards and advisory committees.

15.
New Business
  

15.1
Notice of Motion re: Streetscaping in Kerr Village Area
 

WAIVING OF PROCEDURE

  • Moved byCouncillor Duddeck
    Seconded byCouncillor Chisholm

    That in accordance with Section 14.1(2) of the Procedure By-law, the Rules of Procedure be waived to permit consideration of the Notice of Motion regarding Item 15.1 - Notice of Motion re: Streetscaping Kerr Village Area, to be considered upon its introduction this evening.

    CARRIED
  • Moved byCouncillor Chisholm
    Seconded byCouncillor Duddeck

    WHEREAS Kerr Village is one of the town’s growth areas and an important commercial destination and multiple planning studies have identified and confirmed the important role Kerr Village plays in the town’s urban structure and community fabric and the future urban design direction for the Kerr Village area;

    WHEREAS just to the east of Kerr Village, a reconstruction and streetscaping project was completed in 2020 on Lakeshore Road, from Navy Street to Allan Street;

    WHEREAS while our growth areas and Business Improvement Areas are important and unique in their own right, it is also important to provide continuity and common themes in our streetscapes to project a strong Oakville identity;

    WHEREAS building on the work of the previous studies, and projects such as the Lakeshore Sixteen Mile Bridge reconstruction and the recent work on Lakeshore form Navy to Allan, a similar revitalization project for the Kerr Village area would provide continuity and connections between the Kerr and Downtown areas, and would provide the streetscape and amenities expected in a key commercial and cultural area;                        

    THEREFORE BE IT RESOLVED                        

    THAT staff report back to Council part of the 2023 Capital Budget process, with a proposed timeline and preliminary budget recommendations to complete streetscaping projects – including the required studies, consultation, infrastructure assessments, design, and construction – on both Lakeshore Road West and Kerr Street in the Kerr Village area.

    AND THAT the report also includes proposed timelines and budget requirements for Bronte Road and Lakeshore Road West in Bronte Village and for the remaining streets included in the Downtown Transportation and Streetscape Study. 

  • Moved byCouncillor O'Meara
    Seconded byCouncillor Robertson

    That the following clause be added:

    AND THAT staff outline short-term and long-term options relating to timing for streetscape designs for Kerr Street, Bronte Road and the remaining Downtown streets and the staging of capital infrastructure projects to implement the preferred streetscape designs.

    CARRIED

  • The Mayor called the vote on the main motion moved by Councillor Chisholm and Seconded by Councillor Duddeck. 

    CARRIED

17.
Requests for Reports
 

There were no requests for reports.

18.
Consideration and Reading of By-Laws
 

18.1
By-law 2022-033
This item has attachments. 

1.By-law 2022-033 - A by-law to dedicate certain land as part of a public highway (Blk 150, Plan 20M-1229 – Lakeport Cres.).pdf

A by-law to dedicate certain land as part of a public highway (Block 150, Plan 20M-1229 – Lakeport Crescent)

18.2
By-law 2022-040
 

A by-law to amend Licensing By-law 2015-075 and the Municipal Powers and Duties By-law 2021-077 (Delegation – Extend/Suspend Taxicab Model Year Restriction) (re: Item 7.6)

18.3
By-law 2022-041
 

A by-law to provide for the levying of rates for the year 2022 (re: Item 7.4)

18.4
By-law 2022-042
 

A by-law to provide a rebate of taxes for eligible property owners (re: Item 7.5)

18.5
By-law 2022-045
 

A by-law to amend By-law 2021-077, a By-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts (re: Item 7.2)

  • Moved byCouncillor Longo
    Seconded byCouncillor Lishchyna

    That the by-laws noted above be passed.

    CARRIED

8.
Confidential Consent Item(s)
 

8.1
7-Eleven Liquor Licence – 2267 Lakeshore Road West
 

CLOSED SESSION

  • Moved byCouncillor Sandhu
    Seconded byCouncillor Adams

    That Council resolve into a closed meeting session for the purpose of litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to Item 8.1 - 7-Eleven Liquor Licence - 2267 Lakeshore Road West.

    CARRIED

  • RECESS

    The meeting recessed at 9:18 p.m. and reconvened in closed session at 9:31 p.m.

  • Council resolved back into open session at 10:04 p.m.

  • Moved byCouncillor Robertson
    Seconded byCouncillor O'Meara
    1. That the town’s request for party status in the Ontario Licensing Appeal Tribunal hearing (File No. 13356/LLCA) regarding the liquor licence application for 7-Eleven Canada Inc. operating as 7-Eleven 2267 Lakeshore Road West, be confirmed.
    2. That the town solicitor be instructed to proceed in accordance with the confidential report from the Legal Department dated April 12, 2022 and vigorously oppose the application.
    3. That Council direct the Mayor to write 7-Eleven Canada Inc. and convey Council’s opposition to this form of business enterprise in Oakville.
    For (14)Councillor Adams, Mayor Burton, Councillor Chisholm, Councillor Duddeck, Councillor Elgar, Councillor Gittings, Councillor Grant, Councillor Haslett-Theall, Councillor Knoll, Councillor Lishchyna, Councillor Longo, Councillor O'Meara, Councillor Parmar, and Councillor Robertson
    Absent (1)Councillor Sandhu
    CARRIED on a recorded vote (14 to 0)

  • (Councillor Sandhu, having declared an interest with respect to this item, left the meeting at 9:18 p.m., and did not vote on this matter.)

18.
Consideration and Reading of By-Laws
  

18.6
By-law 2022-057
This item has attachments. 

1.Confirming By-law 2022-057.pdf

A by-law to confirm the proceedings of a meeting of Council.

  • Moved byCouncillor Lishchyna
    Seconded byCouncillor Longo

    That the by-law noted above be passed.

    CARRIED

19.
Adjournment
 

The Mayor adjourned the meeting at 10:09 p.m.

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