Town of Oakville

Council Minutes

Meeting #:

Date:

Tuesday, August 15, 2023

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Mayor and Council:

• Mayor Burton
• Councillor Adams
• Councillor Chisholm
• Councillor Duddeck
• Councillor Elgar
• Councillor Gittings
• Councillor Grant
• Councillor Haslett-Theall
• Councillor Knoll
• Councillor Lishchyna
• Councillor Longo
• Councillor McNeice
• Councillor Nanda
• Councillor O'Meara
• Councillor Xie

Staff:

• J. Clohecy, Chief Administrative Officer
• N. Sully, Commissioner of Corporate Services and Treasurer
• C. Bell, Commissioner of Community Services
• N. Garbe, Commissioner of Community Development
• P. Fu, Commissioner of Community Infrastructure
• D. Carr, Town Solicitor
• J. Clarke, Director of Strategic Initiatives and Communications
• V. Tytaneck, Town Clerk
• J. Warren, Council and Committee Coordinator

The Town of Oakville Council met in regular session this 15th day of August, 2023 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

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1.

O Canada

2.

Regrets

There were no regrets.

3.

Declarations of Pecuniary Interest

No declarations of pecuniary interest were declared.

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Planning and Development Council, JULY 10, 2023

4.2

Minutes of the Regular Session of Council, JULY 11, 2023

• Moved by Councillor Nanda
  Seconded by Councillor Elgar
  1. That the minutes of the planning and development session of Council dated July 10, 2023 be approved.
  2. That the minutes of the regular session of Council dated July 11, 2023 be approved.
  CARRIED

5.

Public Presentation(s)

There were no public presentations.

6.

Standing Committee Report(s)

6.1

Committee of the Whole - Midtown Oakville July 18, 2023

• Moved by Councillor Duddeck
  Seconded by Councillor Longo

  That the minutes of the Committee of the Whole - Midtown Oakville meeting of July 18, 2023, be approved.

  CARRIED

7.

Committee of the Whole

• Moved by Councillor Duddeck
  Seconded by Councillor Gittings

  That this meeting proceed into a Committee of the Whole session.

  CARRIED

8.

Consent Item(s)

8.1

Corporate Policy Update

• Moved by Councillor Adams
  1. That updates to the Pregnancy/ Parental Leave Procedure be received.
  2. That updates to the Municipal Alcohol Policy be approved, and updates to related Alcohol at Special Occasion Permitted Events Procedure be received.
  3. That the Use of Town Digital Kiosks for BIA Sponsorship Policy be approved.
  CARRIED

8.2

By-law 2023-100, A by-law to Invoice Payments in Lieu of Tax on Provincial Institutions

• Moved by Councillor Adams

  That By-law 2023-100, a by-law to provide for the levying of payments in lieu of taxes for the year 2023 on Halton Healthcare Services Corporation and the Sheridan College Institute of Technology and Advanced Learning, as attached to the report of the Finance Department dated August 1, 2023, be approved.

  CARRIED

8.3

By-law 2023-109, Delegation of Authority to the Assessment Review Board – Section 357(1)(d.1) of the Municipal Act, 2001

• Moved by Councillor Adams
  1. That the authority to determine eligibility for property tax reductions under the Municipal Act, 2001 s. 357(1)(d.1) Sickness or Extreme Poverty be delegated to the Assessment Review Board.

  2. That By-law 2023-109, a by-law to delegate authority to the Assessment Review Board to exercise certain powers and functions of Council pursuant to Section 357(1)(d.1) of the Municipal Act, 2001 be passed.
  CARRIED

8.4

Staff Report – Sale of Surplus Land - Block 21 on Plan 20M-1185

• Moved by Councillor Adams

  That staff be authorized to transfer Block 21 on Plan 20M-1185 to the owner of the adjacent lands to the south (Block 14 on Plan 20M-1185) for fair market value compensation, retaining all necessary easements, to the satisfaction of the CAO and Town Solicitor.

  CARRIED

9.

Confidential Consent Item(s)

There were no Confidential Consent Items.

10.

Discussion Item(s)

10.1

Fighting Kite – Response to Staff Direction

• Moved by Councillor Elgar
  1. That By-law 2023-105, a by-law to prohibit kite fighting on private property and public property, attached as Appendix B to the report from Municipal Enforcement Services dated August 1, 2023 be passed.
  2. That By-law 2023-106, a by-law to amend Administrative Penalties for Non-Parking Violations and Orders By-law 2021-038 and Lot Maintenance By-law 2023-075, attached as Appendix C to the report from Municipal Enforcement Services dated August 1, 2023 be passed.
  3. That budgetary requirements to enforce By-law 2023-105 be referred to the 2024 Budget process for consideration.
  CARRIED

10.2

Town Hall Relocation

• Moved by Councillor Adams

  That staff proceed with the programming and building requirements for a new town hall on the existing site, 1225 Trafalgar Road.

  CARRIED

10.3

2023 Priority Intergovernmental Requests

• Moved by Councillor Longo
  1. That the 2023 priority intergovernmental requests identified in Appendix A of the report dated August 1, 2023 from the Strategy, Policy and Communications department be approved.
  2. That the following requests be added to the 2023 priority intergovernmental requests:
     • Lighthouse replacement in Bronte Harbour.
     • Provincial action on automotive and motorcycle noise.
     • Widening of the 403 between Oakville and Mississauga.
  CARRIED

10.4

Update Report - Halton Region, Joint Best Planning Estimates, August 15, 2023

• Moved by Councillor Lishchyna

  That the staff report titled “Update Report – Halton Region, Joint Best Planning Estimates, August 15, 2023” be received.

  CARRIED

11.

Confidential Discussion Item(s)

There were no Confidential Discussion Items.

12.

Advisory Committee Minutes

There were no advisory committee agendas.

13.

Rise and Report to Council

• Moved by Councillor Knoll

  That this committee rise and report.

  CARRIED
• The Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 8.1, 8.2, 8.3 8.4, Discussion Items 10.1, 10.2, 10.3, 10.4, as noted by the Clerk.
• Moved by Councillor Gittings
  Seconded by Councillor Chisholm

  That the report and recommendations of the Committee of the Whole be approved.

  CARRIED

14.

Information Items (Circulated Electronically)

14.1

Council Information for June 28 - August 1, 2023

14.2

INTERNAL MEMO – Clerk’s Department RE: Integrity Commissioner Periodic Report

14.3

INTERNAL MEMO – Transportation and Engineering, Roads and Works RE: 2023 Annual School Guard Crossing Program

14.4

INTERNAL MEMO – Community Development Commission RE: Municipal Planning Data Reporting Update – O. Reg. 73/23

15.

Status of Outstanding Issues

15.1

Status of Outstanding Issues for August 2023

16.

New Business

Councillor Knoll advised that he would like to bring forward a resolution in the near future regarding the high rates of auto theft in the GTHA.

Councillor McNeice acknowledged the closing of Heaney's Barbershop in Bronte Village after 67 years of service in Oakville.

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

18.1

Rainwater Plan

• Moved by Councillor Chisholm
  Seconded by Councillor Duddeck

  That staff be requested to report back on how current and future rainwater studies will address the Council direction of July 11th, which requires that green infrastructure be preferred and how public consultation will be incorporated.

  CARRIED

18.2

Teo's Law

• Moved by Councillor Duddeck
  Seconded by Councillor Chisholm

  That staff report back to Council on the feasibility of implementing a by-law for pool safety when hosting guests at their home where there is a unsecured pool present.

  CARRIED

19.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

19.1

By-law 2023-100

A by-law to provide for the levying of payments in lieu of taxes for the year 2023 on Halton Healthcare Services Corporation (Oakville) and the Sheridan College Institute of Technology and Advanced Learning (re: Item 8.2)

19.2

By-law 2023-104 

A by-law to amend Parks By-law 2013-013 respecting the regulation of kite flying and to prohibit the use of kite string made of hazardous materials (re: Item 10.2) Not passed.

19.3

By-law 2023-105

A by-law to prohibit kite fighting on private property and public property (re: Item 10.2)

19.4

By-law 2023-106

A by-law to amend Administrative Penalties for Non-Parking Violations and Orders By-law 2021-038 and to amend Lot Maintenance By-law 2023-075 (re: Item 10.2)

19.5

By-law 2023-109

A by-law to delegate authority to the Assessment Review Board to exercise certain powers and functions of Council pursuant to Section 357(1)(d.1) of the Municipal Act, 2001 (re: Item 8.3)

19.6

By-law 2023-118

A by-law to confirm the proceedings of a meeting of Council.

• The Mayor gave written approval of the by-law(s) noted above that were passed during the meeting, with the exception of By-law 2023-104 which did not pass.

20.

Adjournment

The Mayor adjourned the meeting at 9:30 p.m.