Town of Oakville
Council

AGENDA

Meeting #:

Date:

Tuesday, August 15, 2023

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Town Hall is open to the public and live streaming video is available on  https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

---

1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Planning and Development Council, JULY 10, 2023

4.2

Minutes of the Regular Session of Council, JULY 11, 2023

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Standing Committee Report(s)

6.1

Committee of the Whole - Midtown Oakville July 18, 2023

• Recommendation:

  That the minutes of the Committee of the Whole - Midtown Oakville meeting of July 18, 2023, be approved.

7.

Committee of the Whole

8.

Consent Item(s)

8.1

Corporate Policy Update

• Recommendation:
  1. That updates to the Pregnancy/ Parental Leave Procedure be received.
  2. That updates to the Municipal Alcohol Policy be approved, and updates to related Alcohol at Special Occasion Permitted Events Procedure be received.
  3. That the Use of Town Digital Kiosks for BIA Sponsorship Policy be approved.

8.2

By-law 2023-100, A by-law to Invoice Payments in Lieu of Tax on Provincial Institutions

• Recommendation:

  That By-law 2023-100, a by-law to provide for the levying of payments in lieu of taxes for the year 2023 on Halton Healthcare Services Corporation and the Sheridan College Institute of Technology and Advanced Learning, as attached to the report of the Finance Department dated August 1, 2023, be approved.

8.3

By-law 2023-109, Delegation of Authority to the Assessment Review Board – Section 357(1)(d.1) of the Municipal Act, 2001

• Recommendation:
  1. That the authority to determine eligibility for property tax reductions under the Municipal Act, 2001 s. 357(1)(d.1) Sickness or Extreme Poverty be delegated to the Assessment Review Board.

  2. That By-law 2023-109, a by-law to delegate authority to the Assessment Review Board to exercise certain powers and functions of Council pursuant to Section 357(1)(d.1) of the Municipal Act, 2001 be passed.

8.4

Staff Report – Sale of Surplus Land - Block 21 on Plan 20M-1185

• Recommendation:

  That staff be authorized to transfer Block 21 on Plan 20M-1185 to the owner of the adjacent lands to the south (Block 14 on Plan 20M-1185) for fair market value compensation, retaining all necessary easements, to the satisfaction of the CAO and Town Solicitor.

9.

Confidential Consent Item(s)

There are no Confidential Consent Items listed for this agenda.

10.

Discussion Item(s)

10.1

Fighting Kite – Response to Staff Direction

• Recommendation:
  1. That By-law 2023-104 a by-law to amend Parks By-law 2013-013, respecting the regulation of kite flying and to prohibit the use of kite string made of hazardous materials as set out in Appendix A to the report from Municipal Enforcement Services dated August 1, 2023, be passed.

  2. That budgetary requirements to enforce By-law 2023-104 be referred to the 2024 Budget process for consideration.

  3. That staff monitor kite fighting on private and public property and the use of kite fighting string in parks and report back to Council in Q2 2024 with an update.

10.2

Town Hall Relocation

• Recommendation:

  That staff proceed with the programming and building requirements for a new town hall on the existing site, 1225 Trafalgar Road.

10.3

2023 Priority Intergovernmental Requests

• Recommendation:

  That the 2023 priority intergovernmental requests identified in Appendix A of the report dated August 1, 2023 from the Strategy, Policy and Communications department be approved.

11.

Confidential Discussion Item(s)

There are no Confidential Discussion Items listed for this agenda.

12.

Advisory Committee Minutes

There are no Advisory Committee Minutes listed for this agenda.

13.

Rise and Report to Council

14.

Information Items (Circulated Electronically)

14.1

Council Information for June 28 - August 1, 2023

14.2

INTERNAL MEMO – Clerk’s Department RE: Integrity Commissioner Periodic Report

14.3

INTERNAL MEMO – Transportation and Engineering, Roads and Works RE: 2023 Annual School Guard Crossing Program

14.4

INTERNAL MEMO – Community Development Commission RE: Municipal Planning Data Reporting Update – O. Reg. 73/23

15.

Status of Outstanding Issues

15.1

Status of Outstanding Issues for August 2023

16.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

19.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

19.1

By-law 2023-100

A by-law to provide for the levying of payments in lieu of taxes for the year 2023 on Halton Healthcare Services Corporation (Oakville) and the Sheridan College Institute of Technology and Advanced Learning (re: Item 8.2)

19.2

By-law 2023-104

A by-law to amend Parks By-law 2013-013 respecting the regulation of kite flying and to prohibit the use of kite string made of hazardous materials (re: Item 10.2)

19.3

By-law 2023-105

A by-law to prohibit kite fighting on private property and public property (re: Item 10.2)

19.4

By-law 2023-106

A by-law to amend Administrative Penalties for Non-Parking Violations and Orders By-law 2021-038 and to amend Lot Maintenance By-law 2023-075 (re: Item 10.2)

19.5

By-law 2023-109

A by-law to delegate authority to the Assessment Review Board to exercise certain powers and functions of Council pursuant to Section 357(1)(d.1) of the Municipal Act, 2001 (re: Item 8.3)

19.6

By-law 2023-118

A by-law to confirm the proceedings of a meeting of Council.

20.

Adjournment