Town of Oakville

Planning and Development Council

MINUTES

Meeting #:
Date:	Monday, May 02, 2022
Time:	6:30 P.m. - 10:30 P.m.
Location:	Virtual Meeting

Mayor and Council:

• Mayor Burton (In person)
• Councillor Adams (In person)
• Councillor Chisholm (In person)
• Councillor Duddeck
• Councillor Elgar
• Councillor Gittings
• Councillor Grant
• Councillor Haslett-Theall (In person)
• Councillor Knoll (In person)
• Councillor Lishchyna
• Councillor Longo
• Councillor O'Meara
• Councillor Parmar
• Councillor Robertson (As of 6:31 p.m.)
• Councillor Sandhu (Left at 8:19 p.m.)

Staff:

• J. Clohecy, Chief Administrative Officer (In person)
• J. Barry, Acting Commissioner of Community Development (In person)
• D. Carr, Town Solicitor (In person)
• G. Charles, Director of Planning Services (In person)
• J. Stephen, Director of Transportation and Engineering
• J. Huctwith, Assistant Town Solicitor (In person)
• D. Perlin, Assistant Town Solicitor
• L. Musson, Manager of Planning Services, East District (In person)
• K. Parker, Acting Manager of Development Services
• K. Cockburn, Senior Planner (In person)
• T. Collingwood, Senior Planner (In person)
• L. Gill-Woods, Senior Planner
• R. Thun, Senior Planner (In person)
• B. Hassan, Planner
• S. Rizvi, Transportation Engineer
• S. Schappert, Heritage Planner (In person)
• K. Patrick, Acting Town Clerk (In person)
• J. Marcovecchio, Council and Committee Coordinator (In person)

The Town of Oakville Council met in regular session, via videoconference, to consider planning matters on this 2nd day of May, 2022 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, commencing at 6:30 p.m.

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1.

Regrets

There were no regrets.

 

2.

Declarations of Pecuniary Interest

No declarations of pecuniary interest were declared.

 

3.

Committee of the Whole

• Moved by Councillor Lishchyna
  Seconded by Councillor Chisholm

  That this meeting proceed into a Committee of the Whole session.

  CARRIED

4.

Consent Items(s)

4.1

Martillac Estates subdivision agreement

• Moved by Councillor Duddeck
  1. That a subdivision agreement between the Town and Martillac Estates Inc. be finalized in accordance with the standard agreement format.
  2. That the Town Solicitor be authorized to make minor changes to the Agreement, which do not affect the substance of the Agreement.
  3. That the agreement with Martillac Estates Inc. be executed in accordance with By-law 2013-057.
  CARRIED

4.2

Assumption of Silwell Phase 8 - Portion of Taunton Road, By-Law 2022-025

• Memorandum from Planning Services Department, May 2, 2022  (Distributed at meeting.)

• Moved by Councillor Duddeck

  That this item be withdrawn and deferred to a future meeting to allow staff additional time to address the full range of work.

  CARRIED

4.3

Recommendation Report, Draft Plan of Condominium, Kingridge (Oakville East) Inc., 1670 North Service Road East, File No.: 24CDM-22001/1505

• Moved by Councillor Duddeck

  That the Director of Planning Services be authorized to grant draft plan approval to the Draft Plan of Condominium (24CDM-22001/1505) submitted by Kingridge (Oakville East) Inc., and prepared by R-PE Surveying Ltd. dated April 9, 2019, subject to the conditions contained in Appendix ‘A’ of the Planning Service Report dated April 19, 2022.

  CARRIED

5.

Confidential Consent Item(s)

5.1

Town Position - 3815 Wyecroft Rd-Melrose Industrial Site Plan Application-Ontario Land Tribunal Referral

• Moved by Councillor Duddeck

  That the recommendation contained within the confidential report dated April 26, 2022, from the Legal Department regarding Town Position - 3815 Wyecroft Rd-Melrose Industrial Site Plan Application-Ontario Land Tribunal Referral, be approved.

  CARRIED

6.

Public Hearing Item(s)

6.1

Public Meeting – Draft Plan of Subdivision and Zoning By-law Amendment - Bronte River LP - 1300, 1316, 1326, 1342 and 1350 Bronte Road, File Nos. 24T-21009/1531 and Z.1531.03

For the purposes of Planning Act requirements, the following person(s) made an oral submission:

Amber Lindsay, on behalf of Eagle Woods Community Inc., landowner adjacent to the Bronte River subdivision, in support of the applications, advising that part of a proposed reserved block will be coordinated with their proposed development for a future neighbourhood meeting.

• Moved by Councillor Robertson
  1. That the public meeting report prepared by the Planning Services Department dated April 19, 2022, be received.
  2. That comments from the public with respect to the proposed draft plan of subdivision and zoning by-law amendment submitted by Bronte River LP (File Nos.: 24T-210009/1531 and Z.1531.03), be received.
  3. That staff consider such comments as may be provided by Council.
  CARRIED

6.2

Public Meeting Report, Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision, Sixth Oak Inc., 103 Burnhamthorpe Road West, File No.: OPA.1216.01, Z.1216.01, 24T-22002/1216

• Moved by Councillor Parmar
  1. That the public meeting report, prepared by the Planning Services Department dated April 19, 2022, be received.
  2. That comments from the public with respect to the Official Plan Amendment, Zoning By-law Amendment and Draft Plan of Subdivision by Sixth Oak Inc., File No.: OPA.1216.01, Z.1216.01, 24T-22002/1216, be received.
  3. That analysis of the following matters of interest to Council be included as part of the recommendation report:

  1. 1. consider opportunities for electric vehicle charging on the site.
     2. investigate other sites to compare parking ratios.
     3. look at the overall functionality of the site in terms of pickup and drop-off lanes.
     4. provide more clarity around potential uses in the Employment designation.
     5. flag this application with Halton Regional Police Service to consider it under Crime Prevention Through Environmental Design (CPTED) principles.
  CARRIED

7.

Discussion Item(s)

7.1

Recommendation Report 2317511 Ontario Inc., Official Plan and Zoning By-law Amendment, Z.1614.77, OPA1614.77 – By-laws 2022-046 and 2022-047

• Moved by Councillor Gittings
  1. That the proposed Official Plan Amendment and Zoning By-law Amendment applications were submitted by 2317511 Ontario Inc. (File Nos. Z. 1614.77, OPA1614.77), be approved on the basis that the applications are consistent with the Provincial Policy Statement, conforms with all applicable Provincial plans, the Region of Halton Official Plan, the Livable Oakville Plan, has regard for matters of Provincial interest, and represents good planning for the reasons outlined in the report from the Planning Services Department dated April 19, 2022.

  2. That By-law 2022-046, a by-law to adopt an amendment to the Livable Oakville Plan, be passed.

  3. That By-law 2022-047, an amendment to the Zoning By-law 2014-014, be passed.

  4. That the notice of Council’s decision reflect that Council has fully considered all of the written and oral submissions relating to these matters and that those comments have been appropriately addressed.

  5. That, in accordance with Section 34(17) of the Planning Act, no further notice is determined to be necessary.

  6. That the site plan for the proposed development be designed in accordance with the urban design requirements in Appendix ‘B’ to this report from the Planning Services Department dated April 19, 2022.
  CARRIED
• RECESS

  The meeting recessed at 8:10 p.m. and reconvened at 8:25 p.m.

   

  
  

7.2

Heritage Grant Program 2022

• Moved by Councillor Duddeck

  That the 2022 funding allotment as attached in ‘Appendix A - Recommended Grant Projects and Maximum Approved Amounts’ to the report titled Heritage Grant Program 2022 dated April 26, 2022, be approved.

  CARRIED

7.3

Ontario Land Tribunal Appeal – OLT-22-002119, 2262-2266 Lakeshore Road and 83 East Street (Z.1728.66)

• Moved by Councillor Robertson

  That comments from the public related to the development options provided through the settlement offer in OLT-22-002119, submitted by 2266 Lakeshore LP be received prior to Council making a decision with respect to the offer through the related confidential report.

  CARRIED Unanimously

8.

Confidential Discussion Item(s)

8.1

Confidential – OLT Appeal – 2266 Lakeshore LP (May 2, 2022)

• Moved by Councillor O'Meara
  1. That staff be authorized to negotiate and finalize a settlement of the appeal in OLT- 22-002119 based on the 10 storey option, subject to the issues identified in the confidential report from the legal department dated April 26, 2022 being resolved to the satisfaction of the Commissioner of Community Development and Town Solicitor or delegates.
  2. That the site plan for this application be brought to Council for final approval.
  CARRIED Unanimously

9.

Advisory Committee Minutes

9.1

Heritage Oakville Advisory Committee Minutes - April 19, 2022

• Moved by Councillor Adams

  That the following recommendation pertaining to Items 4.1 and 4.2 of the Heritage Oakville Advisory Committee minutes from its meeting on April 19, 2022, be approved and the remainder of the minutes be received:

  4.1     Heritage permit application HP016/22-42.20R - 183 Reynolds Street – New two-storey rear addition, replacement of garage and alterations to windows

  1. That Heritage Permit Application HP016/22-42.20R for the construction of the new two-storey rear addition, replacement of the existing detached garage and alterations to windows at 183 Reynolds Street, as attached in Appendix B to the report dated April 12, 2022 from Planning Services, be approved subject to the following:

  1. 1. That final details on cladding materials, windows and doors be submitted to Heritage Planning staff for final approval; and,
  2. That this heritage permit expire two years from the date of final approval by Council.

   

  4.2     Heritage permit application HP017/22-42.20S 46 Second Street – Demolition of existing house and construction of new house

  1. That Heritage Permit Application HP017/22-42.20S for the demolition of the existing house and the construction of a new house at 46 Second Street, as attached in Appendix B to the report dated April 12, 2022 from Planning Services, be approved subject to the following:

  1. 1. That final details on the windows, doors and cladding material, including colour, be submitted to Heritage Planning staff for final approval; and
  2. That this heritage permit expire two years from the date of final approval by Council.
  CARRIED

10.

Rise and Report to Council

• Moved by Councillor Duddeck

  That this committee rise and report.

  CARRIED
• The Mayor reported that the Committee of the Whole has met and has made recommendations on Consent Items 4.1, 4.2, and 4.3, Confidential Consent Item 5.1, Public Hearing Items 6.1 and 6.2, Discussion Items 7.1, 7.2, and 7.3, Confidential Discussion Item 8.1, and Advisory Committee Minutes Item 9.1 as noted by the Clerk.

   

  
  
• Moved by Councillor Knoll
  Seconded by Councillor Longo

  That the report and recommendations of the Committee of the Whole be approved.

  CARRIED

11.

New Business

(Emergency, Congratulatory or Condolence)

WAIVING OF PROCEDURE

• Moved by Councillor Haslett-Theall
  Seconded by Councillor Lishchyna

  That Council waive Section 17 (2) and 14.1(1) of the Procedure By-law to allow an item of new business to be introduced at a Planning and Development Council meeting; and

  That in accordance with Section 14.1(2) of the Procedure By-law, the Rules of Procedure be waived to permit consideration of the following Notice of Motion regarding reconsideration of a previous decision of Council to add an additional Planning and Development Council meeting on June 21, 2022 upon it’s introduction this evening.

  CARRIED
• 11.1  Notice of Motion re: Additional Planning and Development Council Meeting

  
  
• Moved by Councillor Grant
  Seconded by Councillor Parmar

  Whereas Council, at it’s meeting of April 25, 2022 approved that an additional Planning and Development Council meeting be scheduled for June 21, 2022 at 6:30 p.m.;

  Whereas the alternative date of June 27, 2022 is preferred;

  THEREFORE BE IT RESOLVED:

  THAT Council reconsider its decision of April 25, 2022 to add an additional Planning and Development Council meeting for June 21, 2022 at 6:30 p.m. and schedule the additional Planning and Development Council meeting for June 27, 2022 in its place.

  CARRIED

12.

Consideration and Reading of By-laws

12.1

By-law 2022-025 (Not Passed)

A by-law to assume Taunton Road between Oak Park Boulevard and Glenashton Drive.  (Re: Item 4.2)

12.2

By-law 2022-046

A by-law to adopt an amendment to the Livable Oakville Official Plan, Official Plan Amendment Number 43 (70 Old Mill Road, 2317511 Ontario Inc., File No.: OPA.1614.77).  (Re: Item 7.1)

12.3

By-law 2022-047

A by-law to amend the Town of Oakville Zoning By-law 2014-014, as amended, to permit the use of lands described as 70 Old Mill Road (2317511 Ontario Inc., File No.: 1614.77).  (Re: Item 7.1)

12.4

By-law 2022-055

A by-law to designate the Glenclare Farmhouse on Part 4 of Plan 20R-22101, being a portion of 4243 Sixth Line, as a property of cultural heritage value or interest.

12.5

By-law 2022-056

A by-law to confirm the proceedings of a meeting of Council.

• Moved by Councillor Elgar
  Seconded by Councillor Gittings

  That the by-law(s) noted above (with the exception of By-law 2022-025) be passed.

  CARRIED

13.

Adjournment

The Mayor adjourned the meeting at 9:38 p.m.