Town of Oakville

Council Minutes

Meeting #:

Date:

Monday, October 21, 2024

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Mayor and Council:

• Mayor Burton
• Councillor Adams
• Councillor Chisholm
• Councillor Duddeck
• Councillor Elgar
• Councillor Gittings
• Councillor Grant
• Councillor Haslett-Theall
• Councillor Knoll
• Councillor Lishchyna
• Councillor Longo
• Councillor McNeice
• Councillor Nanda
• Councillor O'Meara
• Councillor Xie

Staff:

• J. Clohecy, Chief Administrative Officer
• N. Sully, Commissioner of Corporate Services and Treasurer
• P. Fu, Commissioner of Community Infrastructure
• P. Damaso, Commissioner of Community Services
• D. Carr, Town Solicitor
• J. Clarke, Director of Corporate Strategy and Government Relations
• V. Tytaneck, Town Clerk
• J. Warren, Council and Committee Coordinator

The Town of Oakville Council met in regular session this 21st day of October, 2024 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

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1.

O Canada

2.

Regrets

There were no regrets.

3.

Declarations of Pecuniary Interest

No declarations of pecuniary interest were declared.

• In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Council, SEPTEMBER 16, 2024

4.2

Confidential Minutes of the Closed Session of Council, SEPTEMBER 16, 2024

4.3

Minutes of the Regular Session of Planning and Development Session of Council, SEPTEMBER 24, 2024

4.4

Confidential Minutes of the Closed Session of Planning and Development Session of Council, September 24, 2024

• Moved by Councillor Longo
  Seconded by Councillor Adams
  1. That the minutes of the Regular session of Council and confidential minutes of the Regular Session of Council dated September 16, 2024, be approved.
  2. That the minutes of the Regular session of Planning and Development Council and confidential minutes of the Regular Session of Planning and Development Council dated September 24, 2024, be approved.
  CARRIED

5.

Public Presentation(s)

There were no public presentations.

6.

Standing Committee Report(s)

6.1

Minutes of the Budget Committee, SEPTEMBER 26, 2024

6.2

Minutes of the Committee of the Whole Workshop, OCTOBER 10, 2024

• Moved by Councillor Longo
  Seconded by Councillor Adams
  1. That the minutes of the Budget Committee, dated September 26, 2024, be approved.
  2. That the minutes of the Committee of the Whole Workshop, dated October 10, 2024, be approved.
  CARRIED

7.

Committee of the Whole

• Moved by Councillor McNeice
  Seconded by Councillor Haslett-Theall

  That this meeting proceed into a Committee of the Whole session.

  CARRIED

10.

Discussion Item(s)

10.1

OEC Quarterly Update – October 21, 2024

The following delegate spoke to this item: Ruth Perkins, Founder, Bronte Village Winter Coat Drive.

• Moved by Councillor Gittings

  That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation (OEC) regarding the quarterly update be received.

  CARRIED

10.2

Future Energy Oakville Annual Update

The following delegate spoke to this item: Michelle McCollum, Future Energy Oakville.

• Moved by Councillor Chisholm

  That the presentation from Future Energy Oakville regarding its annual update be received.

  CARRIED

10.3

2024 Community Energy Strategy Implementation Update

• Moved by Councillor Elgar
  1. That the 2024 Community Energy Strategy Implementation Update report be received..
  2. That staff be directed to explore a partnership with OEC to further assess the creation of a district energy system and report on the possibility the CPPS or other tools for areas of potential for district energy systems..
  3. That the release of Town funds to Future Energy Oakville (FEO) in the amount of $50,000 as approved for 2024 and $50,000 as planned for 2025, be subject to Council's upcoming budget decisions on additional funding being requested by FEO.
  4. That staff provide an analysis of the Markham and False Creek District Energy systems.
  CARRIED

10.4

Climate Emergency Declaration Progress Report

• Moved by Councillor Chisholm

  That the report entitled “Climate Emergency Declaration Progress Report” dated October 8, 2024, be received.

  CARRIED

10.5

Energy and Emissions of Town Owned Buildings 5-Year Plan

• Moved by Councillor Knoll

  That the Energy and Emissions of Town Owned Buildings 5-Year Plan (the Conservation and Demand Management Plan) be received.

  CARRIED

10.6

Oakville Transit 2025 – 2029 Five-Year Business Plan

BEYOND THE HOUR

Moved by Councillor Elgar

That this meeting proceed beyond the hour of 10:30 p.m.

CARRIED

The following delegates spoke to this item:

Kevin Rjeousski, Safe Streets Halton

Matheus Da Silva

Talia Gonzales.

• Moved by Councillor Grant

  That the Oakville Transit 2025-2029 Business Plan be adopted in principle and used to guide transit service planning and operations over the next five years, subject to annual budget review.

  CARRIED

10.7

Oakville Transit – Garage Facility Expansion - Budget Update

• Moved by Councillor Xie

  That the 2024 capital budget be amended to add $5,000,000 to project 54212307 Transit Facility Expansion funded through debt.

  CARRIED

8.

Consent Item(s)

8.8

World Council on City Data Funding Request for Adoption of ISO 37125 - Environmental, Social and Governance (ESG) Indicators for Cities

• Moved by Councillor Chisholm

  That this item be referred to the 2025 Budget Committee.

  CARRIED

8.1

Automated Speed Enforcement-Administrative Penalty System for ticket issuance, By-law 2024-148

• Moved by Councillor Chisholm

  That By-law 2024-148, a by-law to establish an Administrative Penalties System for automated speed enforcement in Community Safety Zones, attached as Appendix A, to the October 8, 2024 report from Municipal Enforcement Services be passed;

  CARRIED

8.2

2025 Council and Committee Calendar

• Moved by Councillor Chisholm

  That the 2025 Council Meeting Calendar attached as Appendix A to the report from the Clerk’s Department, 2025 Council and Committee Meeting Calendar, dated October 8, 2024, be approved.

  CARRIED

8.3

Food For Life Program at Town Hall

• Moved by Councillor Chisholm

  That the use of Town Hall, at no cost, for Food For Life to operate the Food Bank Program on a weekly basis be approved.

  CARRIED

8.5

Community Sport and Recreation Infrastructure Fund

• Moved by Councillor Chisholm

  That the submission of a grant application to the Community Sport and Recreation Infrastructure Fund for the Coronation Park Renewal and Revitalization project be endorsed.

  CARRIED

8.6

Application to Conduct Charitable Lottery Events – Golf for the Physically Challenged

• Moved by Councillor Chisholm

  That the request from Golf for the Physically Challenged to conduct charitable lottery events in the Town of Oakville be approved.

  CARRIED

8.7

2024-2029 Multi-Year Accessibility Plan

• Moved by Councillor Chisholm

  That the 2024-2029 Multi-Year Accessibility Plan be approved.

  CARRIED

8.4

Wallace Park Tennis Club License Agreement

• Moved by Councillor Chisholm
  1. That staff be authorized to renew the license agreement with the Wallace Park Tennis Club for an additional ten years on the terms set out in this report.

      

  2. That the license renewal agreement be executed in accordance with By-law 2013-057 and the Town Solicitor be authorized to enter into any minor amendments, as required.
  CARRIED

9.

Confidential Consent Item(s)

There were no confidential consent items.

12.

Advisory Committee Minutes

12.1

Accessibility Advisory Committee Minutes, SEPTEMBER 12, 2024

• Moved by Councillor Lishchyna

  That the Accessibility Advisory Committee minutes dated September 12, 2024 be received. 

  CARRIED

11.

Confidential Discussion Item(s)

11.1

Citizen Appointment to the Committee of Adjustment for the remaining 2022 to 2026 Term of Council

• Moved by Councillor Gittings

  CLOSED SESSION

  That Council resolve into a closed meeting session for the purpose of personal matters about an identifiable individual, including municipal or local board employees, with respect to Item 11.1 - Citizen Appointment to the Committee of Adjustment for the remaining 2022 to 2026 Term of Council.

  CARRIED
• RECESS

  The meeting recessed at 10:52 p.m. and reconvened in closed session at 11:00 p.m.

  Council resolved back into open session at 11:02 p.m.

   

  Staff direction was given in closed session.

13.

Rise and Report to Council

• Moved by Councillor Lishchyna

  That this committee rise and report.

  CARRIED
• The Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 8.1, 8.2, 8.3, 8.4, 8.5, 8.6, 8.7, 8.8, Discussion Items 10.1, 10.2, 10.3, 10.4, 10.5, 10.6, 10.7, Confidential Discussion Item 11.1 and Advisory Committee Minutes 12.1, as noted by the Clerk.
• Moved by Councillor Xie
  Seconded by Councillor Longo

  That the report and recommendations of the Committee of the Whole be approved.

  CARRIED

14.

Information Items (Circulated Electronically)

14.1

Council Information September 4 - October 8, 2024

14.2

INTERNAL MEMO - Clerk's Department RE: Municipal Clearance for Liquor Sales Licence

14.3

INTERNAL MEMO - Transportation and Planning RE: E-Scooters - Current Regulations and Future Plans

15.

Status of Outstanding Issues

Status of Outstanding Issues for October 2024

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

18.1

Regulation of Nuisance Protests

• Moved by Councillor Knoll
  Seconded by Councillor Lishchyna

  That staff be requested to report back regarding the potential for an Oakville by-law that regulates nuisance protests within a reasonable distance of institutions such as places of worship, schools, childcare centres, and town facilities, recognizing that nothing in the by-law should prevent peaceful protests or demonstrations.

  CARRIED

19.

Consideration and Reading of By-Laws

19.1

By-law 2024-148

A by-law to establish an Administrative Penalties System for automated speed enforcement in Community Safety Zones (Re: Item 8.1)

19.2

By-law 2024-158

A by-law to confirm the proceedings of a meeting of Council.

• Moved by Councillor Xie
  Seconded by Councillor Longo

  That the by-laws noted above be passed.

  CARRIED
• The Mayor gave written approval of the by-law(s) noted above that were passed during the meeting.

20.

Delegated Authority By-laws

The following by-law was prepared under the authority of amending By-law 2022-022 - A by-law to amend By-law 2021-077, a by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25 the Planning Act, R.S.O. 1990 c. P.13, and other Acts:

20.1

By-law 2024-128

A by-law to remove Holding “H” Provision on lands described as Part of Lot 16, Concession 1 NDS, Diagram Developments Oakville Inc., File No. ZH 7/24

20.2

By-law 2024-129

A by-law to remove Holding “H” Provision on lands described as Part of Lots 17-19, Concession 1 NDS, Lower Fourth Development Limited and Pendent Developments Ltd., File No. ZH 8/24

16.

New Business

Councillor Knoll announced that Crime Stoppers of Halton is introducing Community Watch, a renewed version of Neighbourhood Watch.  The program will pilot in Ward 3, and roll out across Halton in the future.

21.

Adjournment

The Mayor adjourned the meeting at 11:12 p.m.