Town of Oakville

Planning and Development Council

MINUTES

Meeting #:

Date:

Tuesday, September 24, 2024

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Mayor and Council:

• Mayor Burton
• Councillor Adams
• Councillor Chisholm
• Councillor Duddeck
• Councillor Elgar
• Councillor Gittings
• Councillor Grant
• Councillor Haslett-Theall
• Councillor Knoll
• Councillor Longo
• Councillor McNeice
• Councillor Nanda
• Councillor O'Meara
• Councillor Xie

Regrets:

• Councillor Lishchyna

Staff:

• J. Clohecy, Chief Administrative Officer
• D. Carr, Town Solicitor
• R.Kaminski, Acting Commissioner of Community Development
• G. Charles, Director of Planning Services
• N. Chandra, Assistant Town Solicitor
• K. Biggar, Manager of Policy Planning and Heritage
• C. Van Sligtenhorst, Supervisor of Heritage Conservation
• K. Cockburn, Senior Planner
• D. McPhail, Planner
• B. O'Hare, Planner
• S. Schappert, Heritage Planner
• A. Holland, Acting Town Clerk
• J. Radomirovic, Council and Committee Coordinator

The Town of Oakville Council met in regular session to consider planning matters on this 24 day of September, 2024 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, commencing at 6:30 p.m.

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1.

Regrets

As noted above.

2.

Declarations of Pecuniary Interest

No declarations of pecuniary interest were declared.

3.

Committee of the Whole

• Moved by Councillor Longo
  Seconded by Councillor McNeice

  That this meeting proceed into a Committee of the Whole session.

  CARRIED

4.

Consent Items(s)

4.1

Recommendation Report, Draft Plan of Condominium, 412 Silver Maple Road, Silk Westerns Corp., 24CDM-23011/1311

• Moved by Councillor Xie

  That the Director of Planning and Development be authorized to grant draft plan approval to the Draft Plan of Condominium (24CDM-23011/1311) submitted by Silk Westerns Corp., and prepared by R-PE Surveying Ltd., O.L.S., dated January 18, 2024 (Sheets 1, 2, & 3), subject to the conditions contained in Appendix A of the Planning and Development Report dated September 10, 2024.

  CARRIED

4.2

Recommendation Report, Draft Plan of Condominium, 395 Dundas Street West and 3025 Trailside Drive, 393 Dundas GP Inc., 24CDM-23009/1319

• Moved by Councillor Xie

  That the Director of Planning and Development be authorized to grant draft plan approval to the Draft Plan of Condominium (24CDM-23009/1319) submitted by 393 Dundas GP Inc, and prepared by J.D. Barnes Ltd. dated August 14, 2024 (sheets 1, 2 & 3), March 25, 2024 (sheets 4 & 5), and May 24, 2024 (sheet 6) subject to the conditions contained in Appendix A of the Planning and Development Report dated September 10, 2024.

  CARRIED

4.3

Notice of intention to designate – 128 Reynolds Street – September 24, 2024

• Moved by Councillor Xie

  That a notice of intention to designate be issued under section 29, Part IV of the Ontario Heritage Act for the Kenney House (South) at 128 Reynolds Street.

  CARRIED

4.4

Notice of intention to designate – 131 Chisholm Street – September 24, 2024

• Moved by Councillor Xie

  That a notice of intention to designate be issued under section 29, Part IV of the Ontario Heritage Act for the Lewis House at 131 Chisholm Street.

  CARRIED

4.5

Notice of intention to designate – 132 Reynolds Street – September 24, 2024

• Moved by Councillor Xie

  That a notice of intention to designate be issued under section 29, Part IV of the Ontario Heritage Act for the Kenney House (North) at 132 Reynolds Street.

  CARRIED

4.6

Notice of intention to designate – 176 Douglas Avenue – September 24, 2024

• Moved by Councillor Xie

  That a notice of intention to designate be issued under section 29, Part IV of the Ontario Heritage Act for the McNiel House at 176 Douglas Avenue.

  CARRIED

4.7

Notice of intention to designate – 19 Head Street – September 24, 2024

• Moved by Councillor Xie

  That a notice of intention to designate be issued under section 29, Part IV of the Ontario Heritage Act for the Georgia Cottage at 19 Head Street.

  CARRIED

4.8

Notice of intention to designate – 2366 Sovereign Street – September 24, 2024

• Moved by Councillor Xie

  That a notice of intention to designate be issued under section 29, Part IV of the Ontario Heritage Act for the Elisha and Christina Grice House at 2366 Sovereign Street.

  CARRIED

4.9

Notice of intention to designate – 2370 Sovereign Street – September 24, 2024

• Moved by Councillor Xie

  That a notice of intention to designate be issued under section 29, Part IV of the Ontario Heritage Act for the Percy and Olive Joyce House at 2370 Sovereign Street.

  CARRIED

4.10

Notice of intention to designate – 2374 Sovereign Street – September 24, 2024

• Moved by Councillor Xie

  That a notice of intention to designate be issued under section 29, Part IV of the Ontario Heritage Act for the James and Katherine Taylor House at 2374 Sovereign Street.

  CARRIED

4.11

Notice of intention to designate – 2378 Sovereign Street – September 24, 2024

• Moved by Councillor Xie

  That a notice of intention to designate be issued under section 29, Part IV of the Ontario Heritage Act for the Permenus and Charlotte Osborne House at 2378 Sovereign Street.

  CARRIED

5.

Confidential Consent Item(s)

There are no Confidential Consent Items listed for this agenda.

6.

Public Hearing Item(s)

There were no public hearing Items.

7.

Discussion Item(s)

There were no discussion items.

•  

   

  In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

8.

Confidential Discussion Item(s)

8.2

Ontario Heritage Trust Nomination

• Moved by Councillor Gittings

  That the nominee for the Ontario Heritage Trust Awards as set out in Confidential Appendix A of the report from Planning Services dated September 17, 2024, be endorsed.

  CARRIED

9.

Advisory Committee Minutes

9.1

Heritage Oakville Advisory Committee Minutes September 17, 2024

• Moved by Councillor Knoll

  That the following recommendation pertaining to Item 4.1 and Item 4.2 of the Heritage Oakville Advisory Committee minutes from its meeting on September 17, 2024, be approved and the remainder of the minutes be received:

  4.1     Heritage permit application HP018/24-42.20S 93 Second Street – addition and renovations to existing residence:

  1. That Heritage Permit Application HP018/24-42.20S for the addition and renovations to 93 Second Street, as attached in Appendix B to the report dated September 4, 2024, from Planning Services, be approved subject to the following:

      

     1. That final details on the windows, doors, trim, cladding materials and paint colours be submitted to Heritage Planning staff for final approval; and,

         2. That this heritage permit expire two years from the date of final

             approval by Council.

   

  4.2    Heritage permit application HP019/24-42.20F 31 First Street – Construction of a new enclosed rear porch

  1. 1. That Heritage Permit Application HP019/24-42.20F for the construction of a new enclosed rear porch at 31 First Street, as attached in Appendix B to the report dated September 3, 2024 from Planning Services, be approved subject to the following:

         

        1. That final details on the windows, doors, trim, paint colours, brick and stone be submitted to Heritage Planning staff for final approval;

            

     2. That this heritage permit expire two years from the date of final approval by Council.
  CARRIED

8.

Confidential Discussion Item(s)

• CLOSED SESSION
• Moved by Councillor Haslett-Theall

  That Council resolve into a closed meeting session under section 239 of the Municipal Act to consider information explicitly supplied in confidence to Council that falls under: litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; information explicitly supplied in confidence to the municipality by the province; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  CARRIED
• The meeting resolved into closed session at 6:39p.m.
• Council resolved back into open session at 7:07 p.m.

8.1

TOC Legal Update

• Moved by Councillor Knoll

  That the report from the Legal Department titled “Legal TOC Update – Confidential’ be received.

   

  CARRIED

10.

Rise and Report to Council

• Moved by Councillor Chisholm

  That this committee rise and report.

  CARRIED
• The Mayor arose and reported that the Committee of the Whole has met and has made recommendations on Consent Items 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8, 4.9, 4.10, 4.11, and Confidential Items 8.1, 8.2 and Advisory Committee Report 9.1, as noted by the Clerk.
• Moved by Councillor Xie
  Seconded by Councillor Nanda

  That the report and recommendations of the Committee of the Whole be approved.

  CARRIED

11.

New Business

There was no new business.

12.

Consideration and Reading of By-laws

12.1

By-law  2024-134

A by-law to declare that certain land is not subject to part lot control (Blocks 200, 201, 202, 203, 204, 221, 222, 223, 288, Plan 20M-1270, and Block 19, Plan 20M-1269 – Valery Homes Joshua Creek Inc.)

12.2

By-law  2024-135

A by-law to declare that certain land is not subject to part lot control (Blocks 224, 225, 231, 232, 233, 234, 235 and 236, Plan 20M-1270 – Valery Homes Joshua Creek Inc.)

12.3

By-law 2024-138

A by-law to declare that certain land is not subject to part lot control, Blocks 94, 95, 96, 97, 98, 99 and 100 Plan 20M-1272 – Caivan (Creekside) Limited.

12.4

By-law 2024-139

A by-law to declare that certain land is not subject to part lot control, Blocks 107, 108, 109, 110 and 111 Plan 20M-1272 – Caivan (Creekside) Limited

12.5

By-law 2024-141

A by-law to confirm the proceedings of a meeting of Council.

12.6

By-law 2024-147

A by-law to declare that certain land is not subject to part lot control (Block 1, Plan 20M-1265 – Sunfield Oakville JV Inc.

• Moved by Councillor Grant
  Seconded by Councillor Adams

  That the by-laws noted above be passed.

  CARRIED

13.

Adjournment

The Mayor adjourned the meeting at 7:10p.m.