Oakville Public Library Board
Regular Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
Oakville and Trafalgar Rooms

Attendance at Town Hall is restricted and public meetings are being held by videoconference only. Meetings can be viewed at youtube.com/user/TownofOakvilleTV. For further information go to https://www.opl.on.ca/blog/board-of-trustees.

1.
Regrets
 

2.
Declarations of Pecuniary Interest
 

3.
Confirmation of Minutes of the Previous Regular Meeting of the Board
 

4.
Consent Item(s)
 

4.1
Oakville Public Library (OPL) Board Key Agenda Items
This item has attachments. 

1.OPL Board Agenda Items - June 23, 2022.pdf
2.Appendix A - Board Key Agenda Items 2022.pdf
  • Recommendation:

    That the OPL Board Key Agenda Items report be received for information.

4.2
Health and Safety Report – June 23, 2022
This item has attachments. 

1.OPL Health and Safety Report - June 23, 2022.pdf
  • Recommendation:

    That the Health and Safety report be received for information.

5.
Confidential Consent Item(s)
 

There are no confidential consent items.

6.
Discussion Item(s)
 

6.1
YTD Financial Status Indicators – May 2022
This item has attachments. 

1.YTD Financial Status Indicators - May 2022.pdf
2.Appendix A - May 2022 YTD Results.pdf
  • Recommendation:

    That the Year-to-date (YTD) Financial Status Indicators report as of May 31, 2022 be received.

6.2
Board Newsletter Proposal – June 23, 2022
This item has attachments. 

1.Board Newsletter Proposal - June 23, 2022.pdf
2.Appendix A - Lethbridge Public Library - Annual Board Report - 2021.pdf
3.Appendix B - OPL Newsletter Sample - Option C.pdf
4.Appendix C - Sample social post(1).pdf
  • Recommendation:
    1. That the Board Newsletter Proposal report is received.
    2. That Option C is approved for implementation following the July Board Meeting.

6.3
Contests and Lotteries policy
This item has attachments. 

1.Contests and Lotteries Policy Report - June 23, 2022.pdf
2.Appendix A - DEV-002 Contests and Lotteries Policy.pdf
3.Appendix B - Contests and Lotteries Policy (2017).pdf
  • Recommendation:

    That the Contests and Lotteries Policy (Appendix A) be received for feedback.

6.4
Fund Development Policy Report
This item has attachments. 

1.Fund Development Policy Report - June 23, 2022.pdf
2.Appendix A - Fund Development Policy.pdf
3.Appendix B - Donations, Sponsorship, Naming Rights, Third Party Fundraising Policy.pdf
4.Appendix C - Endowment Fund Policy.pdf
5.Appendix D - Planned Giving Policy.pdf
6.Appendix E - Association of Fundraising Professional’s Bill of Rights.pdf
  • Recommendation:

    That the Fund Development Policy (Appendix A) be received for feedback.

6.5
Election Related Resources policy
This item has attachments. 

1.Election Related Resources Policy Report - June 23, 2022 .pdf
2.Appendix A - Election Related Resources Policy (2022).pdf
3.Appendix B - Election Related Resources Policy (2018)(1).pdf
  • Recommendation:

    That the updated Election Related Resources policy be received for feedback.

6.6
Performance and Measures Comparison Report Q1 2022 - 2019
This item has attachments. 

1.Performance and Measures Comparison Report Q1 2022-2019 June 23, 2022.pdf
2.Appendix A - Performance and Measures Comparison Report Q1 2022-2019 .pdf
  • Recommendation:

    That that Performance and Measures Comparison Report Q1 2022 - 2019 be received for information.

6.7
CEO Update – June 23, 2022
This item has attachments. 

1.CEO Update - June 23, 2022.pdf
2.Appendix A - Congratulatory letter to S. Crawford (1).pdf
  • Recommendation:

    That CEO Update report be received for information.

7.
Confidential Discussion Item(s)
 

There are no confidential discussion items.

8.
New Business
 

9.
Date and Time of Next Meeting
 

Thursday, July 28, 2022
Oakville Municipal Building
Oakville and Trafalgar Rooms - 7:00 p.m.

10.
Adjournment
 

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