Town of Oakville
Council

AGENDA

Meeting #:
Date:
Time:
-
Location:
Virtual Meeting

DUE TO THE COVID-19 EMERGENCY attendance at Town Hall is restricted and public meetings are being held by videoconference only. Live streaming video is available on oakville.ca/live or at the town's YouTube channel at youtube.com/user/townofoakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/townhall/delegations-presentations.html. 

1.
O Canada
 

2.
Regrets
 

3.
Declarations of Pecuniary Interest
 

4.
Confirmation of  Minutes of the previous Council Meeting(s)
 

Item 4.3 see addendum to be distributed.

5.
Public Presentation(s)
 

There are no public presentations listed for this agenda.

6.
Committee of the Whole
 

7.
Consent Item(s)
 

7.1
2022 Budgets for Business Improvement Areas
This item has attachments. 

1.2022 Budgets for Business Improvement Areas Staff Report.pdf
2.APPENDIX A 2022 Downtown Oakville Business Improvement Area Budget.pdf
3.APPENDIX B 2022 Bronte Village Business Improvement Area Budget.pdf
4.APPENDIX C 2022 Kerr Village Business Improvement Area Budget.pdf
  • Recommendation:
    1. That the 2022 Recommended Budget for the Downtown Oakville Business Improvement Area, requiring a levy of $1,171,180, as shown in Appendix A, be approved.
    2. That the 2022 Recommended Budget for the Bronte Village Business Improvement Area, requiring a levy of $358,530, as shown in Appendix B, be approved.
    3. That the 2022 Recommended Budget for the Kerr Village Business Improvement Area, requiring a levy of $418,699, as shown in Appendix C, be approved.
    4. That the relevant Board of Management approve any subsequent revision or reallocation of funds, within these budgets. The resolution shall be provided to the Treasurer, or designate of the town, who shall determine the significance of the change and advise if it requires Council approval.
    5. That the Boards of Management ensure that the procurement of supplies and services, within the approved budgets, meet the requirements of the town’s Purchasing By-law.

7.2
By-law 2022-009, A By-law to Authorize the Temporary Borrowing of Monies for 2022
This item has attachments. 

1.2022 Temporary Borrowing By-law.pdf
2.Appendix A - By-law 2022-009.pdf
  • Recommendation:

    That By-law 2022-009 be passed authorizing the temporary borrowing of monies to meet current expenditures should the need arise in 2022, until taxes are collected and other revenues are received.

7.3
By-law 2022-010, A By-law to Authorize the Issuance and Sale of Debentures
This item has attachments. 

1.North Park Debenture By-law.pdf
2.Appendix A - By-law 2022-010.pdf
3.Appendix B - Updated 2022 annual repayment limit.pdf
  • Recommendation:

    That By-law 2022-010 be approved, authorizing the North Park Community Centre and Library project at an estimated total cost of $55,768,200 and the raising of a portion of the financing ($26,000,000) through the issuance and sale of debentures.

7.4
Halton Region Waterpipe Smoking By-law
This item has attachments. 

1.Halton Region Waterpipe Smoking By-law review.pdf
2.Appendix A - Waterpipe Smoking by-law 41-21.docx.pdf
3.Appendix B - Regional Waterpipe report MO-05-21.docx.pdf
  • Recommendation:
    1. That the report from the Municipal Enforcement Services department, dated January 18, 2022, titled “Halton Region Waterpipe Smoking By-law” be received.

    2. That Council for the Town of Oakville consent to the passage and implementation of the Halton Region Waterpipe Smoking By-law attached as Appendix A as presented in Regional Report, MO-05-21 attached as Appendix B.

    3. That the updated Halton Region Waterpipe Smoking By-law be enforced by Halton Region Pubic Health, as was the case with the Regional Smoking and Vaping in Public Places By-law 40-20.

    4. That a copy of this Resolution be sent to Halton Region, City of Burlington, Town of Milton and the Town of Halton Hills.

7.5
Application to Conduct Charitable Lottery Events – Oakville Chamber Orchestra
This item has attachments. 

1.Application to Conduct Charitable Lottery Events - Oakville Chamber Orchestra January 31, 2022 .pdf
2.APPENDIX A to the report Application to Conduct Charitable Lottery Events - Oakville Chamber Orchestra January 31,.pdf
  • Recommendation:

    That the request from Oakville Chamber Orchestra to conduct charitable lottery events in the Town of Oakville be approved.

7.6
Corporate Policy Update - January 31, 2022
This item has attachments. 

1.Staff Report - Corporate Policy Update – January 31, 2022.pdf
2.Appendix A - Elections Policy and related procedures - January 31, 2022.pdf
3.Appendix B - Council Remuneration Policy and related procedure - January 31, 2022.pdf
4.Appendix C - Council Code of Conduct - January 31, 2022.pdf
5.Appendix D - Employee Fitness Membership Procedure - January 31, 2022.pdf
6.Appendix E - Occupational Health Safety Policy and related procedure - January 31, 2022.pdf
7.Appendix F - Harbour Services Policy and related procedures - January 31, 2022.pdf
8.Appendix G - Flag Protocol Procedure - January 31, 2022.pdf
  • Recommendation:
    1. That updated Elections Policy E-ELE-001 and related procedures be approved:
      1. Use of Corporate Resources during a Municipal Election Procedure E-ELE-001-001;
      2. Notice of Close Vote Procedure E-ELE-001-002; and
      3. Council Vacancies Procedure E-ELE-001-003.
    2. That updated Council Remuneration, Resources and Expenses Policy G-GEN-005 and related Council Remuneration, Allowances, Benefits, Expenses, Conferences and Seminars Procedure G-GEN-005-001 be approved.
    3. That the updated Council Code of Conduct G-GEN-006 be approved.
    4. That updated Employee Fitness Program Procedure HR-MNG-002-005 be received.
    5. That updated Occupational Health, Safety and Workplace Violence Policy HR-MNG-005 be approved, and that related updated Workplace Violence Procedure HR-MNG-005-002 be received.
    6. That updated Harbour Services Policy MS-HAR-001 be approved, and related procedures be received:
      1. Harbour Operations - Payment and Refund Procedure MS-HAR-001-001
      2. Harbour Operations - Change or Transfer of Vessel Procedure MS-HAR-001-002
    7. That updated Flag Protocol Procedure MS-SPR-002-001 be received.
    8. That the existing rates and fees for Harbour Operations, as listed in the report from the Clerk’s department, dated January 18, 2022 be approved, effective immediately, and such fees be included the 2022 Rates and Fees schedules.

8.
Confidential Consent Item(s)
 

There are no Confidential Consent Items listed for this agenda.

9.
Discussion Item(s)
 

9.1
Notice of Motion – Quebec’s Bill 21, An Act Respecting the Laicity of the State
 

Notice of Motion introduced at the December 20, 2021 Council meeting, moved by Mayor Burton, seconded by Councillor Robertson.


WHEREAS in June 2019 the Province of Quebec legislated Bill 21 (“An Act Respecting the Laicity of the State”) which forbids public servants from wearing religious symbols;


WHEREAS Bill 21 is a divisive law that undermines equality in the name of secularism and instead contributes to further discrimination and intolerance;


WHEREAS on Monday, February 24, 2020, Oakville Town Council voted unanimously for a Resolution moved by Councillor Pavan Parmar in opposition to Bill 21;


WHEREAS The Town of Oakville is home to people of many faiths and believes that the expression of faith is a fundamental right as provided in the Canadian Charter of Rights and Freedoms;


WHEREAS Oakville is a multicultural community that is proud of its diversity and inclusivity;


WHEREAS The municipal interest in defending the Charter of Rights is clear; and


WHEREAS The Town of Oakville stands with other municipalities, such as Calgary, Brampton, Toronto, Winnipeg and municipalities across Canada, who have also condemned Bill 21 and support the current legal challenge Quebec’s Bill 21;


THEREFORE, BE IT RESOLVED THAT the Town of Oakville continues to oppose Quebec’s Bill 21 and supports the current legal challenge against the discrimination against religious expression in Quebec’s Bill 21; and


THAT the Town of Oakville calls upon the Parliament of Canada and all its Members and Federal parties to condemn and challenge Bill 21; and


THAT the Town of Oakville Council provide a contribution of an amount to be decided by Council to the joint legal challenge of Bill 21 by the National Council of Canadian Muslims, the World Sikh Organization and the Canadian Civil Liberties Association and encourage other municipalities and levels of government to contribute to the legal challenge against Bill 21; and


BE IT FURTHER RESOLVED That a copy of this resolution be sent to Oakville and Halton MPs, Prime Minister Justin Trudeau, Oakville and Halton MPPs, Premier Doug Ford, the National Council of Canadian Muslims, the Canadian Civil Liberties Association, the World Sikh Organization of Canada, the Federation of Canadian Municipalities and the Association of Municipalities of Ontario, Ontario Big City Mayor’s Caucus (OBCM) and be made available to the public.

9.2
Business Licensing By-law Review Update
This item has attachments. 

1.Staff Report - Business Licensing By-law Review Update.pdf
2.Appendix A - Results_Business Licensing By-Law survey - comments.pdf
3.Appendix B - List of Businesses Currently Requiring a Licence.pdf
  • Recommendation:
    1. That the report dated January 18, 2022 from Municipal Enforcement Services regarding an update of the business licensing by-law review be received.
    2. That comments from Council and the public with respect to the business licensing review, be received.
    3. That the Director of Municipal Enforcement Services be authorized to continue by-law preparations in accordance with the direction set out within this report, considering any comments received and report back with a new licensing by-law at a future Council meeting.

9.3
Town of Oakville Response to BILD and Altus Group Report on Municipal Reserves
This item has attachments. 

1.Town Response to BILD and ALTUS Group Report.pdf
2.Appendix A - BILD and Altus study.pdf
  • Recommendation:
    1. That the staff report dated January 18, 2022, entitled Town of Oakville Response to BILD and Altus Group Report on Municipal Reserves from the Finance department, be received.
    2. That the Town Clerk forward a link to the report entitled Town of Oakville Response to BILD and Altus Group Report on Municipal Reserves, to Halton’s Members of Provincial Parliament (MPPs), Halton Region, the City of Burlington, the Town of Halton Hills, the Town of Milton, and the Ministry of Municipal Affairs and Housing for information.

9.4
Election Sign Regulations Review, By-law 2022-012 to amend By-law 2018-153
This item has attachments. 

1.Election Sign Review Part 10 of Sign By-law 2018-153.pdf
2.Appendix A-By-law 2022-012 A by-law to amend Sign By-law 2018-153 Election Signs surrounding Cenotaphs (v3).pdf
3.Appendix B-Redline Version Part 10 of Sign By 2018-153 - Election Signs and Cenotaph Amendment.pdf
  • Recommendation:
    1. That By-law 2022-012, a by-law to amend by-law 2018-153 (The Sign By-law), attached as Appendix A to the report from the Municipal Enforcement Services department, dated January 18, 2022 be passed;

    2. That the report on regulations surrounding election signs from Municipal Enforcement Services department dated January 18, 2022, be received;

10.
Confidential Discussion Item(s)
 

There are no Confidential Discussion Items listed for this agenda.

11.
Advisory Committee Minutes
 

Item 11.1 see addendum to be distributed.

12.
Rise and Report to Council
 

13.
Information Items (Circulated Electronically)
This item has attachments. 

1.Council Info December 8 - January 18, 2022.pdf

14.
Status of Outstanding Issues
This item has attachments. 

1.Status of Outstanding Issues for January 2022.pdf

15.
New Business
 

(Notice of Motion, Emergency, Congratulatory or Condolence)


In accordance with Section 14.1(2) of the Procedure By-law, the following Notices of Motion will be considered at the next Council meeting to be held on FEBRUARY 28, 2022:

15.1
Notice of Motion - Joint and Several Liability
 

WHEREAS municipal governments provide essential services to the residents and businesses in their communities; 


WHEREAS the ability to provide those services is negatively impacted by exponentially rising insurance costs; 


WHEREAS one driver of rising insurance costs is the legal principle of ‘joint and several liability,’ which assigns disproportionate liability to municipalities for an incident relative to their responsibility for it; 


WHEREAS the Government of Ontario has the authority and responsibility for the legal framework of ‘joint and several liability;


WHEREAS the Premier of Ontario committed to review the issue in 2018 with a view to helping municipal governments manage their risks and costs; and


WHEREAS the Association of Municipalities of Ontario on behalf of municipal governments has provided recommendations in this source document to align municipal liability with the proportionate responsibility for incidents and capping awards;


THEREFORE BE IT RESOLVED, That the Town of Oakville does hereby support AMO’s recommendations;


BE IT FURTHER RESOLVED, That the Town of Oakville does hereby call on the Attorney General of Ontario to work with municipal governments to put forward a plan of action to address “joint and several liability” before the end of the government’s current term so that municipalities can continue to offer high quality services to their communities; and


AND THAT a copy of this resolution be sent to the Federation of Canadian Municipalities, the Association of Municipalities of Ontario, the Region of Halton, City of Burlington, Town of Milton, Town of Halton Hills, local Members of Parliament and Members of Provincial Parliament.

16.
Regional Reports and Question Period Regarding Town Boards and Advisory Committees
 

17.
Requests for Reports
 

18.
Consideration and Reading of By-Laws
 

That the following by-law(s) be passed:

18.1
By-law 2022-009
 

A By-law to Authorize the Temporary Borrowing of Monies for 2022 (re: Item 7.2)

18.2
By-law 2022-010
 

A by-law to authorize the issuance and sale of debentures up to a maximum of $26,000,000 towards the financing of the North Park Community Centre and Library project at an estimated total cost of $55,768,200 (re: Item 7.3)

18.3
2022-012
 

A by-law to amend Sign By-law 2018-153 (Election Signs and Cenotaphs) (re: Item 9.4)

18.4
By-law 2022-017
This item has attachments. 

1.Confirming By-law 2022-017.pdf

A by-law to confirm the proceedings of a meeting of Council.

19.
Adjournment
 

No Item Selected