Town of Oakville
Council

AGENDA

Meeting #:

Date:

Monday, May 27, 2024

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Live streaming video is available on https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Council, APRIL 29, 2024

4.2

Minutes of the Regular Session of Planning and Development Session of Council, MAY 6, 2024

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Standing Committee Report(s)

6.1

Minutes of the Committee of the Whole Workshop, MAY 13, 2024

7.

Committee of the Whole

8.

Consent Item(s)

Item 8.5 and 8.6 see addendum to be distributed. 

8.1

Investment Policy Update

• Recommendation:

  That the updated Investment Policy be approved.

8.2

Corporate Policy Update

• Recommendation:
  1. That the updated Use of Corporate Resources During an Election Period Procedure be approved.
  2. That the updated Notice of Close Vote Procedure be approved.
  3. That the BIA Event Signs Policy be approved.

8.3

2024-065 - A by-law to dedicate certain land as part of a public highway (Part 2, Plan 20R-22337 – Meadowridge Drive)

• Recommendation:

  That By-law 2024-065 - A by-law to dedicate certain land as part of a public highway (Part 2, Plan 20R-22337 – Meadowridge Drive) be passed.

8.4

2023 Development Charges, Cash in Lieu of Parkland, Bonus Zoning and Community Benefits Charge Reserve Fund Statements

• Recommendation:

  That the staff report dated May 14, 2024, entitled 2023 Development Charges, Cash in Lieu of Parkland, Bonus Zoning and Community Benefits Charge Reserve Fund Statements from the Finance department, be made available on the town website and upon request, to the Ministry of Municipal Affairs and Housing.

8.5

Oakville Harbours Seawall – Update Report

8.6

Royal Windsor Drive Bridge Rehabilitation over Metrolink Rail

9.

Confidential Consent Item(s)

There are no Confidential Consent Items listed for this agenda.

10.

Discussion Item(s)

Item 10.3 see addendum to be distributed. 

10.1

Noise By-law Review – Proposed Noise By-law – 2024-079

• Recommendation:
  1. That By-law 2024-079, a by-law to prohibit and regulate noise within the Town of Oakville, and to repeal By-law 2008-098,as amended, attached as Appendix A to the report from Municipal Enforcement Services dated May 14, 2024 be passed.
     
  2. That Council request the Government of Ontario make our neighbourhoods quieter by establishing effective enforcement tools with requisite funding for police services to limit noise associated with loud performance and altered exhausts installed on motor vehicles by:
     
     1. Establishing regulations setting limits on permitted decibel (dB) limits for motor vehicles and providing the authority to enforce the Highway Traffic Act using automated Camera-based Sound Level Meters;
     2. Increasing fines for violations of modified exhaust and excessive vehicle noise under the Highway Traffic Act, and that a violation results in demerit points, and
     3. Banning the sale of modified exhausts explicitly used to increase the sound output of a motor vehicle.
        
  3. That new noise exemption permit fees listed in Appendix D to the Report from Municipal Enforcement Services department dated May 14, 2024 be approved, effective on November 25, 2024, and such fees be included in the Rates and Fees schedule

10.2

Use of Gas-Powered Equipment

• Recommendation:

  That the town continue a phased-out approach to reduce the use of small gas-powered equipment by aligning with market conditions shifting from gas to electric equipment supplemented by an education and communications plan.

10.3

2023 Financial Statements Report

10.4

2023 Audit Findings Report

• Recommendation:

  That the 2023 Audit Findings Report issued by KPMG, the town’s external auditor, be received for information.

10.5

OEC Quarterly Update and AGM – May 27, 2024

• Recommendation:
  1. That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation (OEC) regarding the annual business and quarterly update be received.
     
  2. That the resolutions as submitted by the Board Chair of Oakville Enterprises Corporation in the correspondence to the Mayor and Members of Council dated May 27, 2024, with regard to the following matters be approved;
     
     1. The appointment of auditors of the Oakville Enterprises Corporation; and;
        
     2. The compensation for Directors of Oakville Enterprises Corporation and its affiliates be approved as Appendix A.
        
     3. The acceptance of the consolidated audited financial statements of Oakville Enterprises Corporation for the year ended December 31, 2023, attached as Appendix B
        
  3. That the Mayor as shareholder representative pursuant to the Unanimous Shareholder Agreement, be authorized to sign the resolutions for and on behalf of the Town in its capacity as the sole shareholder
     
     

10.6

Oakville Municipal Development Corporation AGM, Appointment of Auditors, Directors, Approval of Financial Statements

• Recommendation:
  1. That the resolutions submitted by the Board Chair of Oakville Municipal Development Corporation in the correspondence to the Mayor and Members of Council dated April 24, 2024, attached as Appendix A, with regard to the following matters, be approved:
     1. The appointment of auditors of the Oakville Municipal Development Corporation;
     2. The compensation for the Directors of the Oakville Municipal Development Corporation, attached
     3. The financial statements of the Oakville Municipal Development Corporation for the year ended December 31, 2023, attached as Appendix B.
        
  2. That the Mayor as shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolution for and on behalf of the Town in its capacity as the sole shareholder
     
  3. That the OakvilleMDC 2023 Annual Report and Business Plan Update attached as Appendix C, be received.
     

10.7

2024 Priority Intergovernmental Requests

• Recommendation:

  That the 2024 priority intergovernmental requests identified in Appendix A of the report dated May 14, 2024 from the Strategy, Policy and Communications department be approved.

11.

Confidential Discussion Item(s)

Item 11.1 see confidential addendum to be distributed. 

11.1

Oakville Harbours Seawall - Legal Update Report

11.2

Oakville Enterprises Corporation Appointment of Directors of Chair

11.3

Oakville Municipal Development Corporation Appointment of Chair and Directors

12.

Advisory Committee Minutes

There are no Advisory Committee Minutes listed for this agenda.

13.

Rise and Report to Council

14.

Information Items (Circulated Electronically)

14.1

Council Information April 17 - May 14, 2024

14.2

INTERNAL MEMO - Transportation & Engineering RE: Upcoming 10-day Closure Burloak Drive - June 14 to 23, 2024

14.3

INTERNAL MEMO – Clerk’s Department RE: Advocacy Update: Modernizing the Municipal Elections Act

14.4

INTERNAL MEMO – Clerk’s Department RE: Municipal Clearance for Liquor Sales Licence Riyasat Sweets and Restaurant

14.5

INTERNAL MEMO – Strategy, Policy and Communications Department RE: 2024 Community Satisfaction Survey Results by Ward

15.

Status of Outstanding Issues for May 2024

16.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

19.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

19.1

By-law 2024-065

A by-law to dedicate certain land as part of a public highway (Part 2, Plan 20R-22337 – Meadowridge Drive) (Re: Item 8.3)

19.2

By-law 2024-079

A by-law to prohibit and regulate noise and to repeal by-law 2008-098, as amended (Re: Item 10.1)

19.3

By-law 2024-096

A by-law to confirm the proceedings of a meeting of Council.

20.

Adjournment