Town of Oakville

Council Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chamber
Mayor and Council:
  • Mayor Burton
  • Councillor Adams
  • Councillor Chisholm
  • Councillor Duddeck
  • Councillor Elgar
  • Councillor Gittings
  • Councillor Grant
  • Councillor Haslett-Theall
  • Councillor Knoll
  • Councillor Lishchyna
  • Councillor McNeice
  • Councillor Nanda
  • Councillor O'Meara
  • Councillor Xie
Regrets:
  • Councillor Longo
Staff:
  • J. Clohecy, Chief Administrative Officer
  • N. Sully, Commissioner of Corporate Services and Treasurer
  • P. Fu, Commissioner of Community Infrastructure
  • P. Damaso, Commissioner of Community Services
  • R. Kaminski, Acting Commissioner of Community Development
  • D. Carr, Town Solicitor
  • J. Clarke, Director of Strategic Initiatives and Communications
  • A. Holland, Acting Town Clerk
  • N. Coric, Council and Committee Coordinator
Others:

  • Suzanne Craig, Integrity Commissioner

The Town of Oakville Council met in regular session this 16th day of September, 2024 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

1.
O Canada

 

2.
Regrets

 

As noted above. 

3.
Declarations of Pecuniary Interest

 

No declarations of pecuniary interest were declared.

4.
Confirmation of Minutes of the previous Council Meeting(s)

 

4.1
Minutes of the Regular Session of Planning and Development Council, AUGUST 12, 2024

This item has attachments. 
1.Minutes of the Planning and Development Council - August 12, 2024.pdf

4.2
Confidential Minutes of the Closed Session of Planning and Development Council, AUGUST 12, 2024

 

4.3
Minutes of the Regular Session of Council AUGUST 13, 2024

This item has attachments. 
1.Council Minutes - August 13, 2024.pdf

4.4
Minutes of the Regular Session of Planning and Development Council, SEPTEMBER 09, 2024

This item has attachments. 
1.Planning and Development Council Minutes - September 9, 2024.pdf

4.5
Confidential Minutes of the Closed Session of Planning and Development Council, SEPTEMBER 09, 2024

 
  • Moved byCouncillor Xie
    Seconded byCouncillor Adams
    1. That the minutes of the Regular Session of Planning and Development Council dated August 12, 2024 be approved.
    2. That the minutes of the Confidential Session of Planning and Development Council dated August 12, 2024 be approved.
    3. That the minutes of the Regular Session of Council dated August 13, 2024 be approved.
    4. That the minutes of the Regular Session of Planning and Development Council dated September 9, 2024 be approved.
    5. That the minutes of the Confidential Closed Session of Planning and Development Council dated September 9, 2024.
    CARRIED

5.
Public Presentation(s)

 

There were no public presentations.

6.
Standing Committee Report(s)

 

6.1
Minutes of the Committee of the Whole Workshop, SEPTEMBER 10, 2024

This item has attachments. 
1.Committee of the Whole Workshop Minutes - September 10, 2024.pdf
  • Moved byCouncillor Lishchyna
    Seconded byCouncillor Nanda

    That the minutes of the Committee of the Whole Workshop dated September 10, 2024 be approved.

    CARRIED

7.
Committee of the Whole

 
  • Moved byCouncillor Haslett-Theall
    Seconded byCouncillor Grant

    That this meeting proceed into Committee of the Whole Session.

    CARRIED

8.
Consent Item(s)

 

8.1
Integrity Commissioner's Code of Conduct Formal Complaint Dismissal Report

This item has attachments. 
1.Integrity Commissioner’s Code of Conduct Formal Complaint Dismissal Report.pdf
2.Appendix - A - Memo.pdf
3.Appendix - B - Integrity Commissioner Report.pdf
4.Clarification Memorandum September 4 2024 (002).pdf

  • Mayor Burton transferred the chair to Councillor Haslett-Theall.

  • Moved byCouncillor Adams

    That the Integrity Commissioner’s Code of Conduct Formal Complaint Dismissal Report be received

     

    CARRIED

  • Mayor Burton did not vote on this item.

  • Councillor Haslett-Theall transferred the chair to Mayor Burton.

8.2
June 30, 2024 Financial Results

This item has attachments. 
1.Staff Report - June 30, 2024 Financial Results.pdf
2.Appendix A – Operating Budget Variance Results.pdf
3.Appendix B – Capital Project Summary by Commission and Department.pdf
4.Appendix C – Summary of Capital Closures.pdf
5.Appendix D – Reserves and Reserve Funds.pdf
6.Appendix E – Purchasing Awards in excess of $100,000.pdf
7.Appendix F – Investment Portfolio.pdf
8.Appendix G – Outstanding Debt.pdf
9.Appendix H – Municipal Act Reporting Requirements Report.pdf
  • Moved byCouncillor Haslett-Theall
    1. That the information contained in the staff report dated September 3, 2024, entitled June 30, 2024 Financial Results from the Finance Department, be received.
    2. That $6.00 million in surplus investment income be transferred to the Capital Reserve to provide additional funding to mitigate inflationary pressures on the capital program.
    3. That the 2024 capital budget be amended to add $89,000 to project 53112202 Traffic By-law Review and Update, funded from the Capital Reserve.
    4. That the 2024 capital budget be amended to add $615,000 to project 43302401 Emergency Response Vehicles & Equipment, funded from the Fire Equipment Reserve.

    CARRIED

8.3
Oakville Arts Council Agreement Renewal

This item has attachments. 
1.Oakville Arts Council Agreement Renewal.pdf
2.Appendix A -Oakville Arts Council and Town of Oakville Legal Agreement June 2024.pdf
  • Moved byCouncillor Chisholm

    That the Agreement between the Oakville Arts Council and The Corporation of the Town of Oakville, substantially in the form attached to the report dated September 3, 2024 from Recreation and Culture, be approved and that it be executed in accordance with By-law 2013-057.

    CARRIED

8.4
Fishing from Town Parkland - Update

This item has attachments. 
1.Fishing from Town Parkland - Update.pdf
2.Appendix A.pdf
3.Appendix B.pdf
  • Moved byCouncillor McNeice
    1. That the report from the Parks and Open Space department dated September 3, 2024, be received.

    2. That the conversion of the evening fishing pilot program to a permanent program (from August 1 to October 15 from 9:00 p.m. – 12:00 a.m.) be approved.

    3. That the amendments to the Parks By-law 2013-013, to reflect the permission for night fishing to be a permanent program, be included in the next council agenda for approval.

    CARRIED

9.
Confidential Consent Item(s)

 

There were no Confidential Consent Items.

10.
Discussion Item(s)

 

10.1
Sports Activities and Equipment within Municipal Rights-of-Way

This item has attachments. 
1.Sports Activities and Equipment within Municipal Rights-of-Way.pdf
2.SportsActivities_AppA-Table_Aug2024.pdf
3.Item 10.1 - Staff Presentation - Transporation and Engineering.pdf
  • Moved byCouncillor Elgar

    CLOSED SESSION

    That Council resolve into a closed meeting session for the purpose of litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor- client privilege, including communications necessary for that purpose with respect to Item 10.1 - Sports Activities and Equipment within Municipal Rights-of-Way and Confidential Item 11.2 - Outdoor Sports Activities on Municipal Roads - Legal Report 

     

     

    CARRIED

  • RECESS

    The meeting recessed at 7:39 p.m. and reconvened in closed session at 7:43 p.m.

    Council resolved back into open session at 8:35 p.m.

  • Moved byCouncillor Haslett-Theall

    That the general prohibition be lifted, in a limited fashion to allow identified sports (to be determined) on only specific types of roads and at certain times of day (to be determined) at the participants own risk, through a staff report that further informs Council on best practices in other jurisdictions. 

    For (8)Councillor Chisholm, Councillor Duddeck, Councillor Gittings, Councillor Grant, Councillor Haslett-Theall, Councillor Knoll, Councillor O'Meara, and Councillor McNeice
    Against (6)Councillor Adams, Mayor Burton, Councillor Elgar, Councillor Lishchyna, Councillor Nanda, and Councillor Xie
    Absent (1)Councillor Longo
    CARRIED on a recorded vote (8 to 6)

10.2
2024 Neighbourhood Traffic Safety Program Update

This item has attachments. 
1.2024 Neighbourhood Traffic Safety Program Update.pdf
2.Appendix A – ASE Locations List.pdf
3.Appendix B_Traffic_Calming_Projects_List.pdf
4.Appendix C - Valleridge Drive Traffic Calming Design.pdf
5.Appendix D - Pedestrian Crossover (PXO) List.pdf
6.Appendix E - Intersections_Improvements_List.pdf
7.10.2 - Staff Presentation - Transportation and Engineering.pdf
  • Moved byCouncillor Elgar
    1. That the continued implementation of the Neighbourhood Traffic Safety Program be considered as part of the 2025 Budget and prioritized along with other known budget pressures.
    2. That the installation speed cushions on a major collector road, Valleyridge Drive, be approved on a one-time, exception basis.
    CARRIED

10.3
Potential Acquisition of Land for a New Library at Trafalgar Road and Threshing Mill Boulevard

This item has attachments. 
1.Staff Report - Potential Acquisition of Lands for a New Library at Trafalgar Road and Threshing Mill Boulevard.pdf
2.Appendix A - New Library.pdf
3.Item 10.3 - Staff Presentation - Oakville Public Library.pdf
  • Moved byCouncillor Knoll
    1. That staff be authorized to purchase approximately 17,244 square feet of ground floor space, together with 18 surface parking spaces and 5 underground parking spaces, within the future residential condominium to be constructed on development Blocks 23 and 24 on Plan 20M-1211 at the corner of Threshing Mill Boulevard and Trafalgar Road (the “Property”) on the terms set out in the confidential staff report dated August 30, 2024, entitled Confidential Potential Acquisition of Land for a New Library at Trafalgar Road and Threshing Mill Boulevard from the Legal Department.

       

    2. That the purchase agreement be executed in accordance with by-law 2023- 021 and the Town Solicitor be authorized to execute all other documentation required to complete the purchase of the Property and any minor amendments to the purchase agreement.

       

    3. That staff be authorized to incur costs associated with normal due diligence activities required to complete the purchase of the Property.

       

    4. That staff be authorized to negotiate a reduction in price, satisfactory to the CAO and Town Solicitor, if the Town’s due diligence discovers any material concerns that warrant a price reduction such as environmental, archeological, lease, or legal issues.
    CARRIED

11.
Confidential Discussion Item(s)

 

11.1
Confidential Potential Acquisition of Land for a New Library at Trafalgar Road and Threshing Mill Boulevard

 
  • Moved byCouncillor Xie

    That the staff report dated September 3, 2024, titled Confidential Potential Acquisition of Land for a New Library at Trafalgar Road and Threshing Mill Boulevard from the Legal department, be received. 

    CARRIED

11.2
Outdoor Sports Activities on Municipal Roads - Legal Report

 
  • Moved byCouncillor Xie

    That the Outdoor Sports Activities on Municipal Roads - Legal Report from the Legal department dated September 3, 2024 be received.

    CARRIED

11.3
Confidential Midtown TOC Legal Update

 
  • Moved byCouncillor Xie

    That the report from the Legal department titled "Confidential Midtown TOC Legal Update" be received.

    CARRIED

12.
Advisory Committee Minutes

 

There were no Advisory Committee minutes.

13.
Rise and Report to Council

 
  • Moved byCouncillor Elgar

    That this committee rise and report. 

    CARRIED
  • Moved byCouncillor Lishchyna
    Seconded byCouncillor Gittings

    The Mayor arose and reported that Committee of the Whole has met and made recommendations on Consent items 8.1, 8.2, 8.3, Discussion items 10.1, 10.2, 10.3 and Confidential Discussion items 11.1, 11.2 and 11.3 as noted by the Clerk.  

    CARRIED

14.
Information Items (Circulated Electronically)

 

15.
Status of Outstanding Issues

This item has attachments. 
1.Outstanding Issues Listing .pdf

16.
New Business

 

Councillor Knoll thanked staff and Members of Council for a very successful Oak Park Fall Fair that was held on September 7th. He also thanked Members of Council for their participation in the design consultations of the main branch of the public library. 

17.
Regional Reports and Question Period Regarding Town Boards and Advisory Committees

 

18.
Requests for Reports

 

19.
Consideration and Reading of By-Laws

 

19.1
 By-law 2024-124

This item has attachments. 
1.Traffic By-law Amendment 2024-124.pdf

A by-law to amend By-law 1984-001 (The Traffic By-law)

19.2
By-law 2024-140

This item has attachments. 
1.2024-140.pdf

A by-law to confirm the proceedings of a meeting of Council

  • Moved byCouncillor Xie
    Seconded byCouncillor Nanda

    That the by-laws noted above be passed.

    CARRIED

  • The Mayor gave written approval of the by-laws noted above.

20.
Delegated Authority By-laws

 

The following by-law was prepared under the authority of amending By-law 2022-022 - A by-law to amend By-law 2021-077, a by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25 the Planning Act, R.S.O. 1990 c. P.13, and other Acts:

21.
Adjournment

 

The Mayor adjourned the meeting at 9:48 p.m.

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