Town of Oakville
Council

AGENDA

Meeting #:
Date:
Time:
-
Location:
Council Chamber

Town Hall is open to the public and live streaming video is available on  https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

1.
O Canada

 

2.
Regrets

 

3.
Declarations of Pecuniary Interest

 

4.
Confirmation of Minutes of the previous Council Meeting(s)

 

Item 4.2 see Confidential Agenda

5.
Public Presentation(s)

 

There are no public presentations listed for this agenda.

6.
Standing Committee Report(s)

 

There are no standing committee reports for this agenda.

7.
Committee of the Whole

 

8.
Consent Item(s)

 

8.1
Integrity Commissioner's Code of Conduct Formal Complaint Dismissal Report

This item has attachments. 
1.Integrity Commissioner’s Code of Conduct Formal Complaint Dismissal Report.pdf
2.Appendix - A - Memo.pdf
3.Appendix - B - Integrity Commissioner Report.pdf
4.Clarification Memorandum September 4 2024 (002).pdf

Clarification Memorandum September 4, 2024

  • Recommendation:

    That the Integrity Commissioner’s Code of Conduct Formal Complaint Dismissal Report be received

     

8.2
June 30, 2024 Financial Results

This item has attachments. 
1.Staff Report - June 30, 2024 Financial Results.pdf
2.Appendix A – Operating Budget Variance Results.pdf
3.Appendix B – Capital Project Summary by Commission and Department.pdf
4.Appendix C – Summary of Capital Closures.pdf
5.Appendix D – Reserves and Reserve Funds.pdf
6.Appendix E – Purchasing Awards in excess of $100,000.pdf
7.Appendix F – Investment Portfolio.pdf
8.Appendix G – Outstanding Debt.pdf
9.Appendix H – Municipal Act Reporting Requirements Report.pdf
  • Recommendation:
    1. That the information contained in the staff report dated September 3, 2024, entitled June 30, 2024 Financial Results from the Finance Department, be received.
    2. That $6.00 million in surplus investment income be transferred to the Capital Reserve to provide additional funding to mitigate inflationary pressures on the capital program.
    3. That the 2024 capital budget be amended to add $89,000 to project 53112202 Traffic By-law Review and Update, funded from the Capital Reserve.
    4. That the 2024 capital budget be amended to add $615,000 to project 43302401 Emergency Response Vehicles & Equipment, funded from the Fire Equipment Reserve.

8.3
Oakville Arts Council Agreement Renewal

This item has attachments. 
1.Oakville Arts Council Agreement Renewal.pdf
2.Appendix A -Oakville Arts Council and Town of Oakville Legal Agreement June 2024.pdf
  • Recommendation:

    That the Agreement between the Oakville Arts Council and The Corporation of the Town of Oakville, substantially in the form attached to the report dated September 3, 2024 from Recreation and Culture, be approved and that it be executed in accordance with By-law 2013-057.

8.4
Fishing from Town Parkland - Update

This item has attachments. 
1.Fishing from Town Parkland - Update.pdf
2.Appendix A.pdf
3.Appendix B.pdf
  • Recommendation:
    1. That the report from the Parks and Open Space department dated September 3, 2024, be received.

    2. That the conversion of the evening fishing pilot program to a permanent program (from August 1 to October 15 from 9:00 p.m. – 12:00 a.m.) be approved.

    3. That the amendments to the Parks By-law 2013-013, to reflect the permission for night fishing to be a permanent program, be included in the next council agenda for approval.

9.
Confidential Consent Item(s)

 

There are no Confidential Consent Items listed for this agenda.

10.
Discussion Item(s)

 

10.1
Sports Activities and Equipment within Municipal Rights-of-Way

This item has attachments. 
1.Sports Activities and Equipment within Municipal Rights-of-Way.pdf
2.SportsActivities_AppA-Table_Aug2024.pdf
  • Recommendation:
    1. That the playing of sport activities on town roads continue to be prohibited per Uniform Traffic By-law 1984-1 and Municipal Right of Way By-law 2009-072.

    2. That staff be directed to prepare a Sports Activities and Equipment within Municipal Rights-of-Way Procedure outlining the conditions under which enforcement of the prohibition of sports activities and equipment on municipal roads will occur.

10.2
2024 Neighbourhood Traffic Safety Program Update

This item has attachments. 
1.2024 Neighbourhood Traffic Safety Program Update.pdf
2.Appendix A – ASE Locations List.pdf
3.Appendix B_Traffic_Calming_Projects_List.pdf
4.Appendix C - Valleridge Drive Traffic Calming Design.pdf
5.Appendix D - Pedestrian Crossover (PXO) List.pdf
6.Appendix E - Intersections_Improvements_List.pdf
  • Recommendation:
    1. That the continued implementation of the Neighbourhood Traffic Safety Program be considered as part of the 2025 Budget and prioritized along with other known budget pressures.
    2. That the installation speed cushions on a major collector road, Valleyridge Drive, be approved on a one-time, exception basis.

10.3
Potential Acquisition of Land for a New Library at Trafalgar Road and Threshing Mill Boulevard

This item has attachments. 
1.Staff Report - Potential Acquisition of Lands for a New Library at Trafalgar Road and Threshing Mill Boulevard.pdf
2.Appendix A - New Library.pdf
  • Recommendation:
    1. That staff be authorized to purchase approximately 17,244 square feet of ground floor space, together with 18 surface parking spaces and 5 underground parking spaces, within the future residential condominium to be constructed on development Blocks 23 and 24 on Plan 20M-1211 at the corner of Threshing Mill Boulevard and Trafalgar Road (the “Property”) on the terms set out in the confidential staff report dated August 30, 2024, entitled Confidential Potential Acquisition of Land for a New Library at Trafalgar Road and Threshing Mill Boulevard from the Legal Department.

       

    2. That the purchase agreement be executed in accordance with by-law 2023- 021 and the Town Solicitor be authorized to execute all other documentation required to complete the purchase of the Property and any minor amendments to the purchase agreement.

       

    3. That staff be authorized to incur costs associated with normal due diligence activities required to complete the purchase of the Property.

       

    4. That staff be authorized to negotiate a reduction in price, satisfactory to the CAO and Town Solicitor, if the Town’s due diligence discovers any material concerns that warrant a price reduction such as environmental, archeological, lease, or legal issues.

11.
Confidential Discussion Item(s)

 

Item 11.3 see confidential addendum to be distributed. 

12.
Advisory Committee Minutes

 

There are no Advisory Committee Minutes listed for this agenda.

13.
Rise and Report to Council

 

14.
Information Items (Circulated Electronically)

 

15.
Status of Outstanding Issues

This item has attachments. 
1.Outstanding Issues Listing .pdf

16.
New Business

 

(Notice of Motion, Emergency, Congratulatory or Condolence)

17.
Regional Reports and Question Period Regarding Town Boards and Advisory Committees

 

18.
Requests for Reports

 

19.
Consideration and Reading of By-Laws

 

That the following by-law(s) be passed:

19.1
 By-law 2024-124

This item has attachments. 
1.Traffic By-law Amendment 2024-124.pdf

A by-law to amend By-law 1984-001 (The Traffic By-law)

19.2
By-law 2024-140

This item has attachments. 
1.2024-140.pdf

A by-law to confirm the proceedings of a meeting of Council

20.
Delegated Authority By-laws

 

The following by-law was prepared under the authority of amending By-law 2022-022 - A by-law to amend By-law 2021-077, a by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25 the Planning Act, R.S.O. 1990 c. P.13, and other Acts:

20.1
By-law 2024-017

This item has attachments. 
1.2024-017 .pdf

A by-law to amend Zoning By-law 2014-014 as amended, to remove Holding Provision 1, Part 15 (224 Kerr Developments Ltd., 224, 234 Kerr Street and 110, 118, 120 and 124 Deane Avenue, Lots 10 to 14, Plan 161; Part of Lot 6, Plan 161, as in 717834; Part of Lots 7, 8 and 9, Plan 161, as in 822204; Oakville), File No.: ZH21/23

21.
Adjournment

 
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