Town of Oakville

Council Minutes

Meeting #:

Date:

Monday, May 27, 2024

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Mayor and Council:

• Mayor Burton
• Councillor Adams
• Councillor Chisholm
• Councillor Duddeck
• Councillor Elgar
• Councillor Gittings
• Councillor Grant
• Councillor Haslett-Theall
• Councillor Knoll
• Councillor Lishchyna
• Councillor Longo
• Councillor McNeice
• Councillor Nanda
• Councillor O'Meara

Regrets:

• Councillor Xie

Staff:

• J. Clohecy, Chief Administrative Officer
• N. Sully, Commissioner of Corporate Services and Treasurer
• N. Garbe, Commissioner of Community Development
• P. Fu, Commissioner of Community Infrastructure
• P. Damaso, Commissioner of Community Services
• D. Carr, Town Solicitor
• V. Tytaneck, Town Clerk
• N. Coric, Council and Committee Coordinator

The Town of Oakville Council met in regular session this 27th day of May, 2024 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

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1.

O Canada

2.

Regrets

As noted above.

3.

Declarations of Pecuniary Interest

No declarations of pecuniary interest were declared.

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Council, APRIL 29, 2024

4.2

Minutes of the Regular Session of Planning and Development Session of Council, MAY 6, 2024

• Moved by Councillor Duddeck
  Seconded by Councillor Longo
  1. That the minutes of the Regular Session of Council dated April 29, 2024, be approved.
  2. That the minutes of the Regular Session of Planning and Development Session of Council May 6, 2024, be approved.
  CARRIED

5.

Public Presentation(s)

There were no public presentations.

6.

Standing Committee Report(s)

6.1

Minutes of the Committee of the Whole Workshop, MAY 13, 2024

• Moved by Councillor Duddeck
  Seconded by Councillor Longo

  That the minutes of the Committee of the Whole Workshop dated May 13, 2024, be approved.

  CARRIED

7.

Committee of the Whole

• Moved by Councillor McNeice
  Seconded by Councillor Grant

  That this meeting proceed into Committee of the Whole Session

  CARRIED
• In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

8.

Consent Item(s)

8.2

Corporate Policy Update

• Moved by Councillor Haslett-Theall

  That this item be referred back to staff.

  CARRIED

8.4

2023 Development Charges, Cash in Lieu of Parkland, Bonus Zoning and Community Benefits Charge Reserve Fund Statements

• Moved by Councillor Elgar

  That the staff report dated May 14, 2024, entitled 2023 Development Charges, Cash in Lieu of Parkland, Bonus Zoning and Community Benefits Charge Reserve Fund Statements from the Finance department, be made available on the town website and upon request, to the Ministry of Municipal Affairs and Housing.

  CARRIED

8.1

Investment Policy Update

• Moved by Councillor Elgar

  That the updated Investment Policy be approved.

  CARRIED

8.3

2024-065 - A by-law to dedicate certain land as part of a public highway (Part 2, Plan 20R-22337 – Meadowridge Drive)

• Moved by Councillor Elgar

  That By-law 2024-065 - A by-law to dedicate certain land as part of a public highway (Part 2, Plan 20R-22337 – Meadowridge Drive) be passed.

  CARRIED

8.5

Oakville Harbours Seawall – Update Report

• Moved by Councillor Elgar
  1. That the report from the Parks and Open Space department dated May 14, 2024; be received.

  2. That the deficit amount of $1,481,907 in capital account 52211603 – Seawall Rehabilitation Oakville Harbour to be funded from the Capital Reserves, be approved.

  CARRIED

8.6

Royal Windsor Drive Bridge Rehabilitation - Additional Budget Request

This item was postponed to a future meeting. 

9.

Confidential Consent Item(s)

There were no Confidential Consent Items listed for this agenda.

10.

Discussion Item(s)

10.1

Noise By-law Review – Proposed Noise By-law – 2024-079

The following delegate spoke on this item:

Pierre Sauvageot.

• Moved by Councillor Lishchyna
  1. That Council request the Government of Ontario make our neighbourhoods quieter by establishing effective enforcement tools with requisite funding for police services to limit noise associated with loud performance and altered exhausts installed on motor vehicles by:
  1. Establishing regulations setting limits on permitted decibel (dB) limits for motor vehicles and providing the authority to enforce the Highway Traffic Act using automated Camera-based Sound Level Meters;
  2. Increasing fines for violations of modified exhaust and excessive vehicle noise under the Highway Traffic Act, and that a violation results in demerit points, and
  3. Banning the sale of modified exhausts explicitly used to increase the sound output of a motor vehicle.
  2. That staff consider and bring back to Council options for commercial areas, Business Improvement Areas and mixed use areas regarding time restrictions. 
  CARRIED

10.5

OEC Quarterly Update and AGM – May 27, 2024

• Moved by Councillor Longo
  1. That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation (OEC) regarding the annual business and quarterly update be received.
     
  2. That the resolutions as submitted by the Board Chair of Oakville Enterprises Corporation in the correspondence to the Mayor and Members of Council dated May 27, 2024, with regard to the following matters be approved;
     
     1. The appointment of auditors of the Oakville Enterprises Corporation; and;
        
     2. The compensation for Directors of Oakville Enterprises Corporation and its affiliates be approved as Appendix A.
        
     3. The acceptance of the consolidated audited financial statements of Oakville Enterprises Corporation for the year ended December 31, 2023, attached as Appendix B
        
  3. That the Mayor as shareholder representative pursuant to the Unanimous Shareholder Agreement, be authorized to sign the resolutions for and on behalf of the Town in its capacity as the sole shareholder
     
     
  CARRIED

10.6

Oakville Municipal Development Corporation AGM, Appointment of Auditors, Directors, Approval of Financial Statements

The following delegate spoke to this item:

Pierre Sauvageot.

• Moved by Councillor Knoll
  1. That the resolutions submitted by the Board Chair of Oakville Municipal Development Corporation in the correspondence to the Mayor and Members of Council dated April 24, 2024, attached as Appendix A, with regard to the following matters, be approved:
     1. The appointment of auditors of the Oakville Municipal Development Corporation;
     2. The compensation for the Directors of the Oakville Municipal Development Corporation, attached
     3. The financial statements of the Oakville Municipal Development Corporation for the year ended December 31, 2023, attached as Appendix B.
        
  2. That the Mayor as shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolution for and on behalf of the Town in its capacity as the sole shareholder
     
  3. That the OakvilleMDC 2023 Annual Report and Business Plan Update attached as Appendix C, be received.
     
  CARRIED

10.3

2023 Financial Statements Report

The following delegate spoke to this item:

Pierre Sauvageot.

• Moved by Councillor Lishchyna

  That the 2023 Town of Oakville Consolidated Financial Statements and the 2023 Town of Oakville Trust Fund Financial Statements be approved.

  CARRIED

10.4

2023 Audit Findings Report

The following delegate spoke to this item:

Pierre Sauvageot.

• Moved by Councillor Lishchyna

  That the 2023 Audit Findings Report issued by KPMG, the town’s external auditor, be received for information.

  CARRIED

10.2

Use of Gas-Powered Equipment

• Moved by Councillor Chisholm

  That the town continue a phased-out approach to reduce the use of small gas-powered equipment by aligning with market conditions shifting from gas to electric equipment supplemented by an education and communications plan.

  CARRIED

10.7

2024 Priority Intergovernmental Requests

• Moved by Councillor McNeice

  That the 2024 priority intergovernmental requests identified in Appendix A of the report dated May 14, 2024 from the Strategy, Policy and Communications department be approved with the addition of a request to the higher levels of government to ban the sale of fireworks.

  CARRIED

11.

Confidential Discussion Item(s)

11.1

Oakville Harbours Seawall - Legal Update Report

• Moved by Councillor Longo

  That the recommendation contained in the Confidential Report from the Legal Department be approved.

  CARRIED

11.2

Oakville Enterprises Corporation Appointment of Directors of Chair

• Moved by Councillor Longo
  1. That the confidential correspondence from the Oakville Enterprises Corporation (OEC) board or Director’s chair, outlining the recommended appointment of the following individuals for the OEC Board be approved,
     • David Brennan, Chair
     • Mayor Robert Burton
     • Jane Clohecy
     • Jane Allen
     • Lucia Casacia
     • Ian Cockwell
     • Patrick Crowley
     • Harold Holloway
     • Rob Lister
     • Sheryl Watson
     • Brian Johnson (Enbridge nominee)
  2. That the confidential correspondence from the Oakville Enterprises Corporation (OEC) including information on Director Board Tenure be received,
  3. That the Mayor as shareholder representative pursuant to the Unanimous Shareholder Agreement, be authorized to attend a shareholders meeting and/or sign the resolutions for and on behalf of the Town in its capacity as shareholder of OEC.
  CARRIED

11.3

Oakville Municipal Development Corporation Appointment of Chair and Directors

• Moved by Councillor Longo
  1. That the confidential resolution submitted by the Chair of the Nominating Committee with respect to the appointment of directors and the Chair of Oakville Municipal Development Corporation, attached as Confidential Appendix A, be approved as follows: Directors: Robert Burton, Julian Aziz, Jane Clohecy, Marie Oswald, Jim Westlake. Chair: Robert Burton.
  2. That the Mayor as shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolutions for and on behalf of the Town in its capacity as the sole shareholder.

   

  CARRIED

12.

Advisory Committee Minutes

There were no advisory committee minutes.

13.

Rise and Report to Council

• Moved by Councillor Elgar

  That this committee rise and report.

  CARRIED
• Moved by Councillor Adams
  Seconded by Councillor Grant

  The Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 8.1, 8.2, 8.3, 8.4, 8.5, Discussion Items 10.1, 10.2, 10.3, 10.4, 10.5, 10.6, 10.7 and Confidential Discussion Items 11.1,11.2 and 11.3, as noted by the Clerk.

  CARRIED

14.

Information Items (Circulated Electronically)

14.1

Council Information April 17 - May 14, 2024

14.2

INTERNAL MEMO - Transportation & Engineering RE: Upcoming 10-day Closure Burloak Drive - June 14 to 23, 2024

14.4

INTERNAL MEMO – Clerk’s Department RE: Municipal Clearance for Liquor Sales Licence Riyasat Sweets and Restaurant

14.3

INTERNAL MEMO – Clerk’s Department RE: Advocacy Update: Modernizing the Municipal Elections Act

14.5

INTERNAL MEMO – Strategy, Policy and Communications Department RE: 2024 Community Satisfaction Survey Results by Ward

15.

Status of Outstanding Issues for May 2024

16.

New Business

Councillor Nanda invited council, staff and residents to the very first Asian Heritage Festival on June 1, 2024 at Fowley Park from 11 a.m. to 7 p.m.

Councillor Adams and Councillor Lischyna would like to congratulate the Northeast Oakville Fair and the committee on a job well done including the Chair, and several sponsors. They would also like to thank staff for their efforts in making the event happen. 

Mayor Burton wished Oakville a Happy 167th in October of this year. 

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

18.1

Youth/Fireworks in Bronte Village

• Moved by Councillor McNeice
  Seconded by Councillor O'Meara

  That staff explore additional steps that may be taken by the Town to help proactively mitigate the ongoing issue of excessively large groups of youth congregating and being attracted to Bronte Village on holiday weekends, especially Victoria Day and Canada Day, to set off fireworks in the streets and parks that are often targeted at people, vehicles, buildings, and sensitive uses such as gas stations, a seniors building, athletic fields, playgrounds  and a school.  Also exploring the potential for additional youth programming during these times through our Special Events Strategy and/or further restrictions through our exploration of a fireworks ban to help mitigate this issue in Bronte Village.

  CARRIED

19.

Consideration and Reading of By-Laws

19.1

By-law 2024-065

A by-law to dedicate certain land as part of a public highway (Part 2, Plan 20R-22337 - Meadowridge Drive)

19.2

By-law 2024-096

A by-law to confirm the proceedings of a meeting of Council.

• Moved by Councillor Longo
  Seconded by Councillor Knoll

  That the by-laws noted above be passed.

  CARRIED

20.

Adjournment

The Mayor adjourned the meeting at 9:46 p.m.