Town of OakvilleCouncilAGENDAMeeting #:Date:Monday, June 17, 2024Time: 6:30 P.m. - 10:30 P.m.Location:Council ChamberLive streaming video is available on https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.1.O Canada 2.Regrets 3.Declarations of Pecuniary Interest 4.Confirmation of Minutes of the previous Council Meeting(s) Item 4.2 and 4.5 see confidential agenda.Item 4.6 see addendum to be distributed.Item 4.7 see confidential addendum to be distributed .4.1Minutes of the Regular Session of Planning Development Session of Council, MAY 21, 2024 1.Minutes.pdf4.2Confidential Minutes of the Closed Session of Planning and Development Council, MAY 21, 2024 4.3Minutes of the Regular Session of Council, MAY 27, 2024 1.Post-Meeting Minutes - CM_May27_2024 - English.pdf4.4Minutes of the Special Session of Council, JUNE 3, 2024 at 4:00 p.m. 1.Post-Meeting Minutes - SCouncil_Jun03_2024(1) - English.pdf4.5Confidential Minutes of Closed Special Session of Council, JUNE 3, 2024 at 4:00 p.m. 4.6Minutes of the Special Council Session, JUNE 3, 2024 at 6:30 p.m. 4.7Confidential Minutes of the Closed Special Council Session, JUNE 3, 2024 at 6:30 p.m. 5.Public Presentation(s) There are no public presentations listed for this agenda.6.Standing Committee Report(s) Item 6.2 see confidential agenda.6.1Minutes of the Committee of the Whole - Workshop, MAY 27, 2024 1.Post-Meeting Minutes - CWW_May27_2024 - English.pdf6.2Confidential Minutes of the Committee of the Whole - Workshop, MAY 27, 2024 7.Committee of the Whole 8.Consent Item(s) 8.1Extension of License with Wai Nui O’Kanaka Outrigger Canoe Club and Charterability Cruising For the Disabled 1.Staff Report - Extension of License with Wai Nui O’Kanaka Outrigger Canoe Club and Charterability Cruising For the Disabled.pdfRecommendation:That staff be granted authority to extend the license agreement with the Wai Nu O’Kanaka Outrigger Canoe Club and Charterability Cruising For the Disabled for an additional 10 years for their premises within Busby Park, on the terms set out in this report.That the license extension agreement be executed in accordance with By-law 2013-057 and the Town Solicitor be authorized to enter into any minor amendments, as required. 8.22024 Recreation and Culture Rates and Fees - Seniors Services Fee Amendments 1.2024 Recreation and Culture Rates and Fees - Seniors Services Fee Amendments.pdf2.Appendix A - Seniors Services Terms of Reference (June 2022).pdfRecommendation:That the report entitled “2024 Recreation and Culture Rates and Fees - Seniors Services Membership Fee Amendment” be received and the recommendation to amend the 2024 Recreation and Culture Rates and Fees be approved. 8.3Public Notice and Engagement Policy and Procedure Update 1.Public Engagement Policy and Procedure Update.pdf2.Appendix A_Public Notice and Engagement policy.pdf3.Appendix B_Public Notice and Engagement Procedure.pdf4.Appendix C_Public Engagement Survey Results.pdfRecommendation:That the updated Public Notice and Engagement Policy be approved.8.4Disposition of surplus remnant parcel adjacent to Wyecroft Road 1.Staff Report - Disposition of surplus remnant parcel adjacent to Wyecroft Road.pdf2.Appendix A - Wyecroft Road Parts 2 and 3 on Plan 20R-17281.pdf3.Appendix B - By-law 2024-060.pdfRecommendation:That the Town Solicitor be authorized to transfer Parts 2 and 3 on Plan 20R-17281 to the adjoining property owner for nominal consideration to be incorporated within the private lands. That By-law 2024-060 – A by-law to stop up and close for all purposes a portion of Wyecroft Road, being Part 2 on Plan 20R-17281, be passed. That the Town Solicitor be authorized to register By-law 2024-060 in compliance with the Municipal Act, 2001. 8.5Housekeeping Amendments to the Public Nuisance, Property Standards and Lot Maintenance By-laws 1.Housekeeping Amendments to the Public Nuisance, Property Standards and Lot Maintenance By-laws.pdf2.Appendix A - By-law_2024-072_Amend_Public_Nuisance_By-law.pdf3.Appendix B - By-law_2024-073_Amend_Property_Standards_By-law.pdf4.Appendix C - By-law_2024-074_Amend__Lot_Maintenance_By-law.pdf5.Appendix D - Lot_Maintenance_Excerpt_Naturalized_Areas.pdfRecommendation:That By-law 2024-072, a by-law to amend Public Nuisance By-law 2007-143 attached as Appendix A to the report from Municipal Enforcement Services dated June 4, 2024 be passed. By-law 2024-073, a by-law to amend Property Standards By-law 2023-074, as amended, attached as Appendix B to the report from Municipal Enforcement Services dated June 4, 2024 be passed. By-law 2024-074, a by-law to amend Lot Maintenance By-law 2023-075, as amended, attached as Appendix C to the report from Municipal Enforcement Services dated June 4, 2024 be passed. 8.6March 31, 2024 Financial Results 1.Staff Report - March 31, 2024 Financial Results.pdf2.Appendix A - March 31st, 2024 Financial Results.pdf3.Appendix B - March 31st, 2024 Financial Results.pdf4.Appendix C - March 31st, 2024 Financial Results.pdf5.Appendix D - March 31st, 2024 Financial Results.pdf6.Appendix E - March 31st, 2024 Financial Results.pdf7.Appendix F - March 31st, 2024 Financial Results.pdf8.Appendix G - March 31st, 2024 Financial Results.pdf9.Appendix H - March 31st, 2024 Financial Results.pdfRecommendation:That the information contained in the staff report dated June 4, 2024, entitled March 31, 2024 Financial Results from the Finance Department, be received.That project 36102219 Cellular Enablement be amended to add $106,000 from the Capital Reserve to fund additional equipment for the Transit fleet and to decommission the old infrastructure.That the 2024 capital budget be amended to add a new project with a budget of $65,000 funded from the Bloomberg Philanthropies Youth Climate Action Fund.8.7ServiceOakville – In Person and Service Channel Trends 1.ServiceOakville - In Person and Service Channel Trends.pdf2.Appendix A - ServiceOakville Requests by Channel.pdfRecommendation:That the report dated June 4, 2024 , from the Strategy, Policy and Communications Department be received.8.8Corporate Policy Update 1.Staff Report - Corporate Policy Update - June 17, 2024.pdf2.Appendix A - Use of Corporate Resources During an Election Period Procedure.pdf3.Appendix B - Notice of Close Vote Procedure - June 17, 2024.pdf4.Appendix C - BIA Event Signs Policy - June 17, 2024.pdf5.Appendix D - BIA Event Signs Procedure - June 17, 2024.pdfRecommendation:That the updated Use of Corporate Resources During an Election Period Procedure be approved.That the updated Notice of Close Vote Procedure be approved.That the BIA Event Signs Policy be approved. 9.Confidential Consent Item(s) 9.1Regulating the Display and Distribution of Objectionable Images 10.Discussion Item(s) 10.1Business Licensing By-law Review – Draft By-law 1.Business Licensing By-law Review - Draft by-law.pdf2.Appendix A Draft Licensing By-law.pdf3.Appendix B - List of Endorsements.pdf4.Appendix C - Table of Changes.pdf5.Appendix D By-law 2024-101 Amending By-law 2015-075.pdf6.Appendix E - January 2022 Report and Appendices.pdfRecommendation:That the draft licensing by-law attached as Appendix A to the report from Municipal Enforcement Services dated June 4, 2024 be received for consideration, but not passed at this time. That By-law 2024-101, a by-law to amend Licensing By-law 2015-075 attached as Appendix D to the report from Municipal Enforcement Services dated June 4, 2024 be passed. That Municipal Enforcement Services circulate the draft licensing by-law for comment to currently licensed businesses and businesses that are captured under the new licensing classes. That Municipal Enforcement Services report back with comments received from the business community and the final version of the licensing by-law in Q4 of 2024. 10.22024 Corporate Asset Management Plan – Part B for Non Core Assets 1.2024 Corporate Asset Management Plan - Part B for Non-Core Assets.pdf2.Appendix A CAMP Part B Non Core Assets.pdfRecommendation:That the 2024 Corporate Asset Management Plan – Part B for Non-Core assets as included in Appendix A be approved.11.Confidential Discussion Item(s) There are no confidential discussion items listed for this agenda.12.Advisory Committee Minutes 12.1Community Spirt Awards Minutes - May 29, 2024 1.Community Spirt Awards Minutes.pdf13.Rise and Report to Council 14.Information Items (Circulated Electronically) 14.1Council Information May 15 - June 4, 2024 1.Council Information May 15 - June 4, 2024.pdf15.Status of Outstanding Issues 1.Outstanding Issues Listing - June 2024.pdf16.New Business (Notice of Motion, Emergency, Congratulatory or Condolence)17.Regional Reports and Question Period Regarding Town Boards and Advisory Committees 18.Requests for Reports 19.Consideration and Reading of By-Laws That the following by-law(s) be passed:19.1By-law 2024-072 A by-law to amend Public Nuisance By-law 2007-143, being a by-law to prohibit or regulate public nuisances, vibration, odour, dust and outdoor illumination, including indoor lighting that can be seen outdoors within the Town of Oakville (Re: Item 8.5)19.2By-law 2024-073 A by-law to amend Property Standards By-law 2023-074, being a by-law to prescribe standards for the maintenance and occupancy of property within the Town of Oakville (Re: Item 8.5)19.3By-law 2024-074 A by-law to amend Lot Maintenance By-law 2023-075, being a by-law to regulate exterior property maintenance including vegetation, waste and graffiti (Re: Item 8.5)19.4By-law 2024-101 A by-law to amend Licensing By-law 2015-075 (Re: Item 10.1)19.5By-law 2024-104 1.By-law 2024-104.pdf A by-law to confirm the proceedings of a meeting of Council.20.Adjournment No Item Selected This item has no attachments.1.Minutes.pdf1.Staff Report - Extension of License with Wai Nui O’Kanaka Outrigger Canoe Club and Charterability Cruising For the Disabled.pdf1.Staff Report - Disposition of surplus remnant parcel adjacent to Wyecroft Road.pdf2.Appendix A - Wyecroft Road Parts 2 and 3 on Plan 20R-17281.pdf3.Appendix B - By-law 2024-060.pdf1.Post-Meeting Minutes - CWW_May27_2024 - English.pdf1.Post-Meeting Minutes - CM_May27_2024 - English.pdf1.Staff Report - March 31, 2024 Financial Results.pdf2.Appendix A - March 31st, 2024 Financial Results.pdf3.Appendix B - March 31st, 2024 Financial Results.pdf4.Appendix C - March 31st, 2024 Financial Results.pdf5.Appendix D - March 31st, 2024 Financial Results.pdf6.Appendix E - March 31st, 2024 Financial Results.pdf7.Appendix F - March 31st, 2024 Financial Results.pdf8.Appendix G - March 31st, 2024 Financial Results.pdf9.Appendix H - March 31st, 2024 Financial Results.pdf1.Community Spirt Awards Minutes.pdf1.Post-Meeting Minutes - SCouncil_Jun03_2024(1) - English.pdf1.2024 Recreation and Culture Rates and Fees - Seniors Services Fee Amendments.pdf2.Appendix A - Seniors Services Terms of Reference (June 2022).pdf1.Public Engagement Policy and Procedure Update.pdf2.Appendix A_Public Notice and Engagement policy.pdf3.Appendix B_Public Notice and Engagement Procedure.pdf4.Appendix C_Public Engagement Survey Results.pdf1.Housekeeping Amendments to the Public Nuisance, Property Standards and Lot Maintenance By-laws.pdf2.Appendix A - By-law_2024-072_Amend_Public_Nuisance_By-law.pdf3.Appendix B - By-law_2024-073_Amend_Property_Standards_By-law.pdf4.Appendix C - By-law_2024-074_Amend__Lot_Maintenance_By-law.pdf5.Appendix D - Lot_Maintenance_Excerpt_Naturalized_Areas.pdf1.Council Information May 15 - June 4, 2024.pdf1.By-law 2024-104.pdf1.Staff Report - Corporate Policy Update - June 17, 2024.pdf2.Appendix A - Use of Corporate Resources During an Election Period Procedure.pdf3.Appendix B - Notice of Close Vote Procedure - June 17, 2024.pdf4.Appendix C - BIA Event Signs Policy - June 17, 2024.pdf5.Appendix D - BIA Event Signs Procedure - June 17, 2024.pdf1.Business Licensing By-law Review - Draft by-law.pdf2.Appendix A Draft Licensing By-law.pdf3.Appendix B - List of Endorsements.pdf4.Appendix C - Table of Changes.pdf5.Appendix D By-law 2024-101 Amending By-law 2015-075.pdf6.Appendix E - January 2022 Report and Appendices.pdf1.ServiceOakville - In Person and Service Channel Trends.pdf2.Appendix A - ServiceOakville Requests by Channel.pdf1.2024 Corporate Asset Management Plan - Part B for Non-Core Assets.pdf2.Appendix A CAMP Part B Non Core Assets.pdf1.Outstanding Issues Listing - June 2024.pdf