Town of OakvilleCouncilAGENDAMeeting #:Date:Monday, April 24, 2023Time: 6:30 P.m. - 10:00 P.m.Location:Council ChamberTown Hall is open to the public and live streaming video is available on https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.1.O Canada 2.Regrets 3.Declarations of Pecuniary Interest 4.Confirmation of Minutes of the previous Council Meeting(s) Item 4.5 see addendum to be distributed.4.1Minutes of the Regular Session of Council, MARCH 27, 2023 1.Post-Meeting Minutes - CM_Mar27_2023 - English.pdf4.2Confidential Minutes of the Closed Session of Council, MARCH 27, 2023 (See confidential agenda).4.3Minutes of the Special Session of Council, MARCH 31, 2023 1.Special Council Minutes March 31, 2023.pdf4.4Minutes of the Special Session of Council, APRIL 4, 2023 1.Special Council Minutes April 4, 2023.pdf4.5Minutes of the Planning and Development Council, APRIL 17, 2023 5.Public Presentation(s) There are no public presentations listed for this agenda.6.Standing Committee Report(s) 6.12023 Budget Committee - April 18, 2023 See addendum to be distributed.7.Committee of the Whole 8.Consent Item(s) 8.1Corporate Policy Update 1.Staff Report – Corporate Policy Update – April 24, 2023.pdf2.Appendix A - Delegation of Municipal Powers and Duties Policy - April 24, 2023.pdf3.Appendix B - Cemetery Services Policy - April 24, 2023.pdf4.Appendix C - Cemetery Operations - Exchange of Interment Rights Procedure - April 24, 2023.pdf5.Appendix D - Cemetery Operations - Payment Procedure - April 24, 2023.pdf6.Appendix E - Cemetery Operations - Transfer of Interment Rights Procedure - April 24, 2023.pdfRecommendation:That the Delegation of Municipal Powers and Duties Policy be approved.That the Cemetery Services Policy be approved, and that updates to the related procedures be received:Cemetery Operations - Exchange of Interment Rights Procedure;Cemetery Operations - Payment Procedure; andCemetery Operations - Transfer of Interment Rights Procedure.That the existing rates and fees for Cemetery Operations, as listed in the report from the Clerk’s department, dated April 11, 2023, be approved, effective immediately, and such fees be included the 2023 Rates and Fees schedules.8.22023 Property Tax Levy – By-law 2023-041 1.2023 Property Tax Levy.pdf2.Appendix A 2023 Tax Levy By-law 2023-041 and Schedule 1 (Town of Oakville Net Budget).pdf3.Appendix B 2023 Tax Rate Summary.pdfRecommendation:That the Tax Levy by-law 2023-041, a by-law to provide for the levying of rates for the year 2023, as attached to the report of the Finance Department, be approved; and, That the net levy requirement be increased to $239,760,700 and a transfer to the Tax Rate Stabilization reserve in the amount of $241,400 be approved to keep the overall tax levy increase at 6.07% in accordance with Council’s resolution. 8.32023 Tax Rebate for Eligible Senior Property Owners By-law 2023-032 1.2023 Property Tax Rebate for Eligible Senior Property Owners.pdf2.Appendix A By-law 2023-032.pdfRecommendation:That by-law 2023-032, a by-law to authorize a 2023 tax rebate to eligible senior property owners, as attached to the report of the Finance department, be passed.8.4Fishing from Town Parkland Update 1.Fishing from Town Parkland Update.pdf2.Appendix A(1).pdf3.Appendix B.pdfRecommendation:The report from the Parks and Open Space department dated April, 11 2023, be received. That Council approve an evening fishing pilot program as outlined within this report and staff report back to Council Q1 2024.8.5Lot Maintenance By-law 2017-008 update - feeding wildlife – By-law 2023-026 1.Lot Maintenance By-law update - Wildlife feeding.pdf2.Appendix A - By-law 2023-026 Amend Lot Maintenance By-law (Feeding Wildlife).pdfRecommendation:That By-law 2023-026, a by-law to amend Lot Maintenance By-law 2017-008, as amended, respecting feeding wildlife, attached as Appendix A to the report from Municipal Enforcement Services dated April 11, 2023, be passed.8.6Waterfront Park Safety Enhancements 1.Waterfront Park Safety Enhancements.pdf2.Appendix A.pdfRecommendation:That Life Ring Stations and Unsupervised Beach signs be installed at Lakeside Park, Coronation Park, Bronte Beach Park and South Shell Park.8.72022 Statement of Remuneration and Expenses paid to Members of Council and Committees 1.2022 Council Remuneration Report.pdf2.Appendix A - Council Remuneration and Expenses Dec 31 2022.pdf3.Appendix B - Summary of Expenses paid to Appointed Committee Members Dec 31 2022.pdfRecommendation:That the annual statement of remuneration and expenses paid to members of Council and appointed members of the Committee of Adjustment prepared by the Finance Department, in accordance with Section 284 of the Municipal Act, 2001, be received. 9.Confidential Consent Item(s) There are no Confidential Consent Items listed for this agenda.10.Discussion Item(s) 10.1Delegation of Municipal Powers and Duties By-law 2023-021 1.Staff Report – Delegation of Municipal Powers and Duties By-law 2023-021 – April 24, 2023.pdf2.Appendix A - Delegation of Municipal Powers and Duties By-law 2023-021 – April 24, 2023.pdf3.Appendix B - Delegation of Municipal Powers and Duties By-law 2023-021 (tracked changes) – April 24, 2023.pdf4.Appendix C - Delegation of Municipal Powers and Duties By-law 2023-021 (2021 Staff Report) – April 24, 2023.pdfRecommendation:That the report titled Delegation of Municipal Powers and Duties, dated April 11, 2023, from the Legal Department, be received.That By-law 2023-021, a by-law to delegate certain powers and duties under the Municipal Act, 2001, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts, and to repeal By-law 2021-077, as amended, and to repeal By-law 2012-013, be passed. 10.22022 Financial Results and Surplus Disposition 1.2022 Financial Results and Surplus Disposition.pdf2.Appendices - December 31, 2022 Financial Results.pdfRecommendation:That the staff report dated April 11, 2023, entitled 2022 Financial Results and Surplus Disposition from the Finance department, be received.That the transfers to and from the Reserves and Reserve Funds and transactions contained in the report dated April 11, 2023 from the Finance department be approved. That the $10.51 million surplus less any required year-end adjustments be transferred to the Capital Reserve.That the 2023 capital budget be amended to add $325,000 to project 52212104 Memorial Park Special Project, funded from the Community Benefits Charge reserve fund (with collections under the former section 37 Bonus Zoning), for various lighting items in the park.That the resurfacing of lower lot F to create additional parking spaces be funded from project 53511605 Lot Maintenance and Repair.That the 2023 capital budget in project 46312304 Kinoak Arena - Concrete, Dasher Boards, Doors, Glass be used for the Glen Abbey Blue rink replacement work given the updated condition of the two rinks and that the project be renamed to Glen Abbey - Blue Rink Concrete, Dasher Boards, Glass.That $448,515 be transferred from the Capital Reserve to project 52220901 Bronte Heritage Waterfront Park Staff to close the project.That an additional 2024 Budget Committee meeting be approved for June 19, 2023 at 5:30pm to appoint the 2024 Budget Committee chair and to receive the 2024 Budget Forecast report. 11.Confidential Discussion Item(s) Item 11.1 see confidential addendum to be distributed.11.1Citizen Appointments to the Accessibility Advisory Committee for the 2022 – 2026 Term of Council – April 24, 2023 12.Advisory Committee Minutes There are no Advisory Committee Minutes listed for this agenda.13.Rise and Report to Council 14.Information Items (Circulated Electronically) 14.1Council Information Items for March 15 to April 4, 2023 1.Council Information Listings for agenda.pdf15.Status of Outstanding Issues 15.1Status of Outstanding Issues for April 2023 1.Status of Outstanding Issues APRIL.pdf16.New Business (Notice of Motion, Emergency, Congratulatory or Condolence)17.Regional Reports and Question Period Regarding Town Boards and Advisory Committees 18.Requests for Reports 19.Consideration and Reading of By-Laws That the following by-law(s) be passed:19.1By-law 2023-021 A by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts, and to repeal By-law 2021-077, as amended, and to repeal By-law 2012-013. (Re: Item 10.1)19.2By-law 2023-026 A by-law to amend the Lot Maintenance By-law 2017-008, as amended, respecting feeding wildlife (Re: Item 8.5)19.3By-law 2023-032 A by-law to provide a rebate of taxes for eligible senior property owners (Re: Item 8.3)19.4By-law 2023-038 1.By-law 2023-038.pdfA by-law to dedicate certain land as part of a public highway (Block 420, Plan 20M-1214 - Post Road)19.5By-law 2023-039 1.By-law 2023-039.pdfA by-law to dedicate certain land as part of a public highway (Block 261, Plan 20M-1212 - Settlers Road East)19.6By-law 2023-040 1.By-law 2023-040.pdfA by-law to dedicate certain land as part of a public highway (Blocks 161, 162, Plan 20M-1229 – Wheat Boom Drive, Blocks 157, 159, Plan 20M-1229, Block 67, Plan 20M-1235 – William Cutmore Boulevard)19.7By-law 2023-041 A by-law to provide for the levying of rates for the year 2023 (Re: Item 8.2)19.8By-law 2023-042 1.By-law 2023-042.pdfA by-law to dedicate certain land as part of a public highway (Block 193, Plan 20M-1255, and Block 39, Plan 20M-1258 – Shevchenko Boulevard; Block 194, Plan 20M-1255, and Block 38, Plan 20M-1258 – Kaniv Street; Block 195, Plan 20M-1255, and Block 37, Plan 20M-1258 – Kobzar Drive; Block 196, Plan 20M-1255, and Block 36, Plan 20M-1258 – Lane 188; Block 200, Plan 20M-1255, and Block 40, Plan 20M-1258 – Pavillion Path; Block 197, Plan 20M-1255, and Block 41, Plan 20M-1258 – Harasym Trail) 19.9By-law 2023-043 1.By-law 2023-043.pdfA by-law to dedicate certain land as part of a public highway (Block 426, Plan 20M-1214 – Millicent Avenue; Block 427, Plan 20M-1214 – Viva Gardens) 19.10By-law 2023-054 1.By-law 2023-054- Confirming.pdfA by-law to confirm the proceedings of a meeting of Council20.Adjournment No Item Selected This item has no attachments1.By-law 2023-039.pdf1.By-law 2023-038.pdf1.By-law 2023-040.pdf1.By-law 2023-043.pdf1.2023 Property Tax Rebate for Eligible Senior Property Owners.pdf2.Appendix A By-law 2023-032.pdf1.By-law 2023-042.pdf1.Post-Meeting Minutes - CM_Mar27_2023 - English.pdf1.Staff Report – Delegation of Municipal Powers and Duties By-law 2023-021 – April 24, 2023.pdf2.Appendix A - Delegation of Municipal Powers and Duties By-law 2023-021 – April 24, 2023.pdf3.Appendix B - Delegation of Municipal Powers and Duties By-law 2023-021 (tracked changes) – April 24, 2023.pdf4.Appendix C - Delegation of Municipal Powers and Duties By-law 2023-021 (2021 Staff Report) – April 24, 2023.pdf1.Staff Report – Corporate Policy Update – April 24, 2023.pdf2.Appendix A - Delegation of Municipal Powers and Duties Policy - April 24, 2023.pdf3.Appendix B - Cemetery Services Policy - April 24, 2023.pdf4.Appendix C - Cemetery Operations - Exchange of Interment Rights Procedure - April 24, 2023.pdf5.Appendix D - Cemetery Operations - Payment Procedure - April 24, 2023.pdf6.Appendix E - Cemetery Operations - Transfer of Interment Rights Procedure - April 24, 2023.pdf1.Special Council Minutes March 31, 2023.pdf1.Special Council Minutes April 4, 2023.pdf1.2022 Financial Results and Surplus Disposition.pdf2.Appendices - December 31, 2022 Financial Results.pdf1.Waterfront Park Safety Enhancements.pdf2.Appendix A.pdf1.Fishing from Town Parkland Update.pdf2.Appendix A(1).pdf3.Appendix B.pdf1.2022 Council Remuneration Report.pdf2.Appendix A - Council Remuneration and Expenses Dec 31 2022.pdf3.Appendix B - Summary of Expenses paid to Appointed Committee Members Dec 31 2022.pdf1.Lot Maintenance By-law update - Wildlife feeding.pdf2.Appendix A - By-law 2023-026 Amend Lot Maintenance By-law (Feeding Wildlife).pdf1.2023 Property Tax Levy.pdf2.Appendix A 2023 Tax Levy By-law 2023-041 and Schedule 1 (Town of Oakville Net Budget).pdf3.Appendix B 2023 Tax Rate Summary.pdf1.Status of Outstanding Issues APRIL.pdf1.Council Information Listings for agenda.pdf1.By-law 2023-054- Confirming.pdf