Town of Oakville

Council Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chamber
Mayor and Council:
  • Mayor Burton
  • Councillor Adams
  • Councillor Chisholm
  • Councillor Duddeck
  • Councillor Elgar
  • Councillor Gittings
  • Councillor Grant
  • Councillor Haslett-Theall
  • Councillor Lishchyna
  • Councillor Longo
  • Councillor McNeice
  • Councillor Nanda
  • Councillor O'Meara
  • Councillor Xie
Regrets:
  • Councillor Knoll
Staff:
  • J. Clohecy, Chief Administrative Officer
  • N. Sully, Commissioner of Corporate Services and Treasurer
  • C. Bell, Commissioner of Community Services
  • N. Garbe, Commissioner of Community Development
  • P. Fu, Commissioner of Community Infrastructure
  • D. Carr, Town Solicitor
  • J. Clarke, Director of Strategic Initiatives and Communications
  • V. Tytaneck, Town Clerk
  • J. Marcovecchio, Council and Committee Coordinator

The Town of Oakville Council met in regular session this 18th day of September, 2023 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

1.
O Canada

 

2.
Regrets

 

As noted above.

 

3.
Declarations of Pecuniary Interest

 

No declarations of pecuniary interest were declared.

 

4.
Confirmation of Minutes of the previous Council Meeting(s)

 

4.1
Minutes of the Regular Session of Planning and Development Council, AUGUST 14, 2023

This item has attachments. 
1.Planning and Development Council Minutes August 14, 2023.pdf

4.2
Minutes of the Regular Session of Council, AUGUST 15, 2023

This item has attachments. 
1.Post-Meeting Minutes - CM_Aug15_2023 - English.pdf
  • Moved byCouncillor Longo
    Seconded byCouncillor O'Meara
    1. That the minutes of the regular session of Planning and Development Council dated August 14, 2023, be approved.
    2. That the minutes of the regular session of Council dated August 15, 2023, be approved.
    CARRIED

5.
Public Presentation(s)

 

There were no public presentations.

 

6.
Standing Committee Report(s)

 

6.1
Minutes of the Committee of the Whole - Midtown Oakville Meeting - AUGUST 24, 2023

This item has attachments. 
1.Post-Meeting Minutes - Midtown_Aug24_2023 - English.pdf

6.2
Minutes of the Budget Committee Meeting - SEPTEMBER 6, 2023

This item has attachments. 
1.Minutes.pdf

6.3
Confidential Minutes of the Budget Committee Meeting - SEPTEMBER 6, 2023

 
  • Moved byCouncillor Haslett-Theall
    Seconded byCouncillor Elgar
    1. That the minutes of the Committee of the Whole - Midtown Oakville meeting of August 24, 2023, be approved.
    2. That the minutes of the Budget Committee meeting of September 6, 2023, be approved, with an amendment to clause 1.d of Item 5.1 - Downtown Cultural Hub – Update and future directions to read, as follows:  "Opportunities to accommodate Oakville Galleries within the Downtown Cultural Hub with attention to identifying opportunities and constraints on capacity of sites to accommodate the OG2 concepts and OG2 fundraising timelines and capacity."
    3. That the confidential minutes of the Budget Committee meeting of September 6, 2023, be approved.
    CARRIED

7.
Committee of the Whole

 
  • Moved byCouncillor McNeice
    Seconded byCouncillor Nanda

    That this meeting proceed into a Committee of the Whole session.

    CARRIED

8.
Consent Item(s)

 

In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

8.1
License Agreements for Concession Space at QEPCCC and River Oaks Community Centre – September 18, 2023

This item has attachments. 
1.License Agreements for Concession Space at QEPCCC and River Oaks Community Centre - September 18, 2023.pdf
  • Moved byCouncillor Gittings
    1. That license agreements for concession space at Queen Elizabeth Park Community and Cultural Centre (“QEPCCC”) and River Oaks Community Centre (“ROCC”) with Feel Good Foods be approved and executed in accordance with By-law 2013-057.
    2. That the Director of Recreation and Culture be authorized to execute renewals and amendments to the license agreements referenced above, subject to such renewals and amendments having been negotiated and prepared to the satisfaction of the Town Solicitor.
    CARRIED

8.3
Application to Conduct Charitable Lottery Events – Bandology Canada

This item has attachments. 
1.Application to Conduct Charitable Lottery Events - Bandology Canada September 5, 2023.pdf
2.APPENDIX A - Bandology Lottery License Cover Letter.pdf
  • Moved byCouncillor Gittings

    That the request from Bandology Canada to conduct charitable lottery events in the Town of Oakville be approved.

    CARRIED

8.5
Delegation of Municipal Powers and Duties, By-law 2023-083

This item has attachments. 
1.Staff Report - Delegation of Municipal Powers and Duties By-law 2023-083 - September 18, 2023.pdf
2.Appendix A - Tracked changes to By-law 2023-083 - September 18, 2023.pdf
3.Appendix B - By-law 2023-083 - September 18, 2023.pdf
  • Moved byCouncillor Gittings

    That By-law 2023-083, a by-law to amend By-law 2023-021, a by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts, and to repeal By-law 2021-077, as amended, and to repeal By-law 2012-013, be passed.

    CARRIED

8.4
June 30, 2023 Financial Results

This item has attachments. 
1.Staff Report - June 30th, 2023 Financial Results - September 18, 2023.pdf
2.Appendices - June 30, 2023 Financial Results.pdf
3.Item 8.4 - Memo - Report 8.pdf

Memorandum from Finance Department and Transportation and Engineering Department, September 18, 2023

  • Moved byCouncillor Chisholm
    1. That the information contained in the staff report dated September 5, 2023, entitled June 30, 2023 Financial Results from the Finance department, be received.
    2. That $6.00 million in surplus investment income be transferred to the Capital Reserve to provide additional funding to mitigate inflationary pressures on the capital program.
    3. That the 2023 capital budget be amended to add a new project in the amount of $136,000 for various asset replacements at the Pine Glen Soccer Complex funded from the Pine Glen Maintenance reserve.
    4. That $150,000 be added to capital project 46602302 Downtown Cultural Hub Refresh, funded from the capital reserve, to work on options for Oakville Galleries to review and renew the 2015 Central Library feasibility Study and undertake a new feasibility study for the former Fire Hall site.
    CARRIED

8.2
Community Activation Grant

This item has attachments. 
1.Community Activation Grant.pdf
2.Appendix A - Program Framework.pdf
  • Moved byCouncillor Gittings

    That the information contained in the staff report dated September 5, 2023, entitled Community Activation Grant from the Recreation and Culture department, be received.

    CARRIED

8.6
ServiceOakville Performance Metrics

This item has attachments. 
1.ServiceOakville Performance Metrics.pdf
  • Moved byCouncillor Gittings

    That the report dated September 5, 2023 from the Strategy, Policy and Communications Department be received.

    CARRIED

9.
Confidential Consent Item(s)

 

There were no confidential consent items.

 

10.
Discussion Item(s)

 

10.1
Neighbourhood Traffic Safety Program Update Staff Report

This item has attachments. 
1.Neighbourhood Traffic Safety Program Update Staff Report.pdf
2.Appendix A – 40 kmh Area Assessment Results.pdf
3.Appendix B - Neighbourhood 40 kmh Zones Map.pdf
4.Appendix C - Traffic Calming Process Review.pdf
5.Appendix D - ASE Execution Timeline.pdf
6.Appendix E - Pedestrian Crossover (PXO) List.pdf
7.Appendix F - Memo to Council - 2023 Annual School Crossing Guard Program.pdf
8.Appendix G - 2023 Community Safety Zone List.pdf
9.Item 10.1 - Additional Correspondence from Clerk's.pdf
  • Moved byCouncillor O'Meara
    1. That the continued implementation of the Neighbourhood Traffic Safety Program be considered as part of the 2024 Budget and prioritized along with other known budget pressures.
    2. That 40 km/h speed limit be implemented on all local and minor collector roads by posting speed limit signs at all entry/exit points of the neighbourhoods, and the required capital budget of $251,000 will need to be considered as part of the 2024 Budget.
  • Moved byCouncillor Haslett-Theall

    That the main motion moved by Councillor O'Meara be amended to add a third clause, as follows:

    3. That staff explore traffic calming options including changing the criteria for streets that are near the current traffic calming threshold established for 50km to address resident traffic safety concerns and report back on a process, and budget.

    CARRIED

  • The Mayor called the vote on clause 1 of the main motion moved by Councillor O'Meara, as amended.

    CARRIED

  • The Mayor called the vote on clause 2 of the main motion moved by Councillor O'Meara, as amended.

    For (4)Councillor O'Meara, Councillor McNeice, Councillor Nanda, and Councillor Xie
    Against (10)Councillor Adams, Mayor Burton, Councillor Chisholm, Councillor Duddeck, Councillor Elgar, Councillor Gittings, Councillor Grant, Councillor Haslett-Theall, Councillor Lishchyna, and Councillor Longo
    Absent (1)Councillor Knoll
    LOST on a recorded vote (4 to 10)

  • The Mayor called the vote on clause 3 of the main motion moved by Councillor O'Meara as amended by Councillor Haslett-Theall.

    CARRIED

10.2
Oakville Transit Ride On-Demand 2024 Transit Expansion Plan

This item has attachments. 
1.Oakville Transit Ride On-Demand 2024 expansion plan.pdf
2.Appendix A - Ride OnDemand 2024 service expansion map.pdf
  • Moved byCouncillor Grant

    That the 2024 Oakville Transit On-Demand Transit Expansion Plan identifying On-Demand service expansion in select areas of the Town, be endorsed.

    CARRIED

  • RECESS

    The meeting recessed at 8:41 p.m. and reconvened at 9:00 p.m.

     


10.3
Rainwater Management Financial Plan, Stormwater Fee Development and Consideration of Green Stormwater Infrastructure

This item has attachments. 
1.Rainwater Management Financial Plan, Stormwater Fee Development and Consideration of Green Stormwater Infrastructure.pdf
2.Appendix A RWMP and Green Infrastructure Sept 18 2023.pdf
3.Item 10.3 - Additional Correspondence from Clerk's.pdf
4.Item 10.3 - Negin Ficzkowski, WiredinNature Delegation.pdf
5.Item 10.3 - Pamela Knight, CPRA Delegation - Rainwater Management Plan Sept 2023.pdf

  • BEYOND THE HOUR


  • Moved byCouncillor Haslett-Theall

    That this meeting proceed beyond the hour of 10:30 p.m.

    LOST
  • Moved byCouncillor Longo
    1. That the information on the Rainwater Management Financial Plan (RWMP), stormwater fee development next steps and consideration of green stormwater infrastructure be received.
    2. That staff report back in 2024 with an update on the recommended stormwater fee structure and implementation plan.
    CARRIED

10.4
Lions Foundation of Canada Dog Guides Community Assistance Request

This item has attachments. 
1.Lions Foundation of Canada Dog Guides Community Assistance Request.pdf
  • Moved byCouncillor Adams
    1. That the staff report on Lions Foundation of Canada Dog Guides request for community assistance be received.
    2. That community assistance to Lions Foundation of Canada Dog Guides be approved, to an upset limit of $100,000, funded from Corporate Contingency.
    CARRIED

11.
Confidential Discussion Item(s)

 

There were no confidential discussion items.

 

12.
Advisory Committee Minutes

 

There were no advisory committee minutes.

 

13.
Rise and Report to Council

 
  • Moved byCouncillor Elgar

    That this committee rise and report.

    CARRIED

  • I rise and report that the Committee of the Whole has met and made recommendations on Consent Items 8.1, 8.2, 8.3, 8.4, 8.5, and 8.6; and Discussion Items 10.1, 10.2, 10.3, and 10.4 and as noted by the Clerk.

     


  • Moved byCouncillor Gittings
    Seconded byCouncillor Xie

    That the report and recommendations of the Committee of the Whole be approved.

    CARRIED

14.
Information Items (Circulated Electronically)

 

15.
Status of Outstanding Issues

 

16.
New Business

 

There was no new business.

 

17.
Regional Reports and Question Period Regarding Town Boards and Advisory Committees

 

18.
Requests for Reports

 

There were no requests for reports.

 

19.
Consideration and Reading of By-Laws

This item has attachments. 
1.2023-133 (Downtown BIA).pdf

19.1
By-law 2023-083

 

A by-law to amend By-law 2023-021, a by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts, and to repeal By-law 2021-077, as amended, and to repeal By-law 2012-013.  (Re: Item 8.5)

19.2
By-law 2023-126

This item has attachments. 
1.By-law 2023-126 - Confirming.pdf

A by-law to confirm the proceedings of a meeting of Council.

19.3
By-law 2023-133

This item has attachments. 
1.2023-133 (Downtown BIA)(1).pdf

A by-law to amend By-law 2022-125, a by-law to make appointments to the Board of Management for the Downtown Oakville Business Improvement Area and repeal By-law 2018-167 and amending By-law 2021-024.

  • Moved byCouncillor Haslett-Theall
    Seconded byCouncillor Elgar

    That the by-law(s) noted above be passed.

    CARRIED

  • The Mayor gave written approval of the by-law(s) noted above that were passed during the meeting.

     

20.
Adjournment

 

The Mayor adjourned the meeting at 10:06 p.m.

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