Town of Oakville
Council

AGENDA

Meeting #:

Date:

Monday, September 18, 2023

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Town Hall is open to the public and live streaming video is available on  https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Planning and Development Council, AUGUST 14, 2023

4.2

Minutes of the Regular Session of Council, AUGUST 15, 2023

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Standing Committee Report(s)

6.1

Minutes of the Committee of the Whole - Midtown Oakville Meeting - AUGUST 24, 2023

7.

Committee of the Whole

8.

Consent Item(s)

8.1

License Agreements for Concession Space at QEPCCC and River Oaks Community Centre – September 18, 2023

• Recommendation:
  1. That license agreements for concession space at Queen Elizabeth Park Community and Cultural Centre (“QEPCCC”) and River Oaks Community Centre (“ROCC”) with Feel Good Foods be approved and executed in accordance with By-law 2013-057.

  2. That the Director of Recreation and Culture be authorized to execute renewals and amendments to the license agreements referenced above, subject to such renewals and amendments having been negotiated and prepared to the satisfaction of the Town Solicitor.

8.2

Community Activation Grant

• Recommendation:

  That the information contained in the staff report dated September 5, 2023, entitled Community Activation Grant from the Recreation and Culture department, be received.

8.3

Application to Conduct Charitable Lottery Events – Bandology Canada

• Recommendation:

  That the request from Bandology Canada to conduct charitable lottery events in the Town of Oakville be approved.

8.4

June 30, 2023 Financial Results

• Recommendation:
  1. That the information contained in the staff report dated September 5, 2023, entitled June 30, 2023 Financial Results from the Finance department, be received.
  2. That $6.00 million in surplus investment income be transferred to the Capital Reserve to provide additional funding to mitigate inflationary pressures on the capital program.
  3. That the 2023 capital budget be amended to add a new project in the amount of $136,000 for various asset replacements at the Pine Glen Soccer Complex funded from the Pine Glen Maintenance reserve.
  4. That the 2023 capital budget be amended to add a new project in the amount of $620,600 for the Bell Fibre project fully funded from revenue recoveries from Bell.
  5. That $150,000 be added to capital project 46602302 Downtown Cultural Hub Refresh, funded from the capital reserve, to work on options for Oakville Galleries to review and renew the 2015 Central Library feasibility Study and undertake a new feasibility study for the former Fire Hall site.

8.5

Delegation of Municipal Powers and Duties, By-law 2023-083

• Recommendation:

  That By-law 2023-083, a by-law to amend By-law 2023-021, a by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts, and to repeal By-law 2021-077, as amended, and to repeal By-law 2012-013, be passed.

8.6

ServiceOakville Performance Metrics

• Recommendation:

  That the report dated September 5, 2023 from the Strategy, Policy and Communications Department be received.

9.

Confidential Consent Item(s)

There are no Confidential Consent Items listed for this agenda.

10.

Discussion Item(s)

10.1

Neighbourhood Traffic Safety Program Update Staff Report

• Recommendation:

  That the continued implementation of the Neighbourhood Traffic Safety Program be considered as part of the 2024 Budget and prioritized along with other known budget pressures.

10.2

Oakville Transit Ride On-Demand 2024 Transit Expansion Plan

• Recommendation:

  That the 2024 Oakville Transit On-Demand Transit Expansion Plan identifying On-Demand service expansion in select areas of the Town, be endorsed.

10.3

Rainwater Management Financial Plan, Stormwater Fee Development and Consideration of Green Stormwater Infrastructure

• Recommendation:
  1. That the information on the Rainwater Management Financial Plan (RWMP), stormwater fee development next steps and consideration of green stormwater infrastructure be received.
  2. That staff report back in 2024 with an update on the recommended stormwater fee structure and implementation plan.

11.

Confidential Discussion Item(s)

There are no Confidential Discussion Items listed for this agenda.

12.

Advisory Committee Minutes

There are no Advisory Committee Minutes listed for this agenda.

13.

Rise and Report to Council

14.

Information Items (Circulated Electronically)

14.1

Council Information for August 2 - September 5, 2023

14.2

INTERNAL MEMO - Clerk's Department RE: Municipal Clearance for Liquor Sales Licence Coffeed Inc.

15.

Status of Outstanding Issues

15.1

Status of Outstanding Issues for September 2023

16.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

19.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

19.1

2023-083

A by-law to amend By-law 2023-021, a by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts, and to repeal By-law 2021-077, as amended, and to repeal By-law 2012-013 (Re: Item 8.5)

19.2

By-law 2023-126

A by-law to confirm the proceedings of a meeting of Council

20.

Adjournment