Town of OakvilleCouncilAGENDAMeeting #:Date:Monday, December 19, 2022Time: 6:30 P.m. - 10:00 P.m.Location:Council ChamberTown Hall is open to the public and live streaming video is available on oakville.ca/live.html or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/townhall/delegations-presentations.html.1.O Canada 2.Regrets 3.Declarations of Pecuniary Interest 4.Confirmation of Minutes of the previous Council Meeting(s) Item 4.2 see addendum to be distributed.4.1Minutes of the Regular Session of Council, NOVEMBER 21, 2022 1._Minutes.pdf4.2Minutes of the Regular Session of Planning and Development Council, DECEMBER 5, 2022, reconvened DECEMEBER 7, 2022 5.Public Presentation(s) There are no public presentations listed for this agenda.6.Committee of the Whole 7.Consent Item(s) 7.12023 Interim Tax Levying By-law 2022-135 1.2023 Interim Tax Levy Report.pdf2.Appendix A By-law 2022-135.pdfRecommendation:That by-law 2022-135, a by-law to provide for the interim tax levy in 2023, be approved. 7.2Renewal of External Audit Services 1.Staff Report - Renewal of External Audit Services - December 19, 2022.pdfRecommendation:That KPMG LLP be appointed as the town’s external auditors for the fiscal years ending 2022 through 2026. That the Treasurer be authorized to execute the engagement letter with KPMG LLP subject to the terms approved. That a Request for Proposal (RFP) for audit services be issued mid 2027 for the fiscal years ending 2027 through 2031. 7.3September 30th, 2022 Financial Results 1.Staff Report - September 30th, 2022 Financial Results - December 19, 2022.pdf2.Appendices - September 30th, 2022 Financial Results.pdfRecommendation:That the staff report dated December 6, 2022, entitled September 30, 2022 Financial Results from the Finance department, be received.That the 2022 capital budget be amended to add a new project (53512202 Parkade Rehabilitation) in the amount of $300,000 funded from the Parking reserve for a consultant to develop rehabilitation plans for repairs required at the downtown parking garage.That the 2022 capital budget be amended to add $410,000 to project 54412201 Major Vehicle Refurbishment funded from the Capital reserve to cover the higher cost of bus refurbishment based on quotations received.That the 2022 capital budget be amended to refinance $75,000 from Capital reserve to community benefits charges for project 33102001 Community Benefit Charge and Development Charge Studies. 7.4Extension of Integrity Commissioner Contract 1.Renewal of Integrity Commissioner.pdfRecommendation:That the appointment of Principles Integrity for the Town of Oakville be extended for a period of up to one year, in accordance with the agreement satisfactory to the Director of Legal Services with the Region of Halton.8.Confidential Consent Item(s) 8.1Confidential Staff Report – Leases at 308 Church Street and 110 Reynolds Street – December 19, 2022 See confidential agenda.8.2Ontario Land Tribunal Appeal – SmartCentres (256, 260, 294 Hays Blvd and 271 Oak Park Blvd) See confidential agenda.8.3Confidential Labour Relations Update Distributed under separate cover to Mayor and Members of Council only.9.Discussion Item(s) 9.1Oakville Enterprises Corporation Quarterly Update – December 19, 2022 1.Oakville Enterprises Corporation Quarterly Update - December 19, 2022.pdfRecommendation:That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation regarding the Oakville Enterprises Corporation Quarterly Update, be received. 10.Confidential Discussion Item(s) 11.Advisory Committee Minutes There are no Advisory Committee Minutes listed for this agenda.12.Rise and Report to Council 13.Information Items (Circulated Electronically) 13.1Information Items for November 9 - December 6, 2022 1.Council Info November 09 - December 6, 2022.pdf14.Status of Outstanding Issues 14.1Status of Outstanding Issues for December 2022 1.Status of Outstanding Issues December 2022.pdf15.New Business (Notice of Motion, Emergency, Congratulatory or Condolence)16.Regional Reports and Question Period Regarding Town Boards and Advisory Committees 17.Requests for Reports 18.Consideration and Reading of By-Laws That the following by-law(s) be passed:18.1By-law 2022-120 1.A by-law to dedicate certain land as part of a public highway (Part 1 Plan 20R-22202 - Lakeshore Road West).pdfA by-law to dedicate certain land as part of a public highway (Part 1, Plan 20R-22202 - Lakeshore Road West)18.2By-law 2022-135 A by-law to provide for an interim tax levy in 2023 (re: Item 7.1)18.3By-law 2022-136 1.Confirming By-law 2022-136.pdfA by-law to confirm the proceedings of a meeting of Council.19.Adjournment No Item Selected This item has no attachments1.A by-law to dedicate certain land as part of a public highway (Part 1 Plan 20R-22202 - Lakeshore Road West).pdf1.2023 Interim Tax Levy Report.pdf2.Appendix A By-law 2022-135.pdf1.Staff Report - Renewal of External Audit Services - December 19, 2022.pdf1.Status of Outstanding Issues December 2022.pdf1._Minutes.pdf1.Staff Report - September 30th, 2022 Financial Results - December 19, 2022.pdf2.Appendices - September 30th, 2022 Financial Results.pdf1.Renewal of Integrity Commissioner.pdf1.Oakville Enterprises Corporation Quarterly Update - December 19, 2022.pdf1.Confirming By-law 2022-136.pdf1.Council Info November 09 - December 6, 2022.pdf