Town of Oakville

Council Minutes

Meeting #:

Date:

Monday, April 29, 2024

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Mayor and Council:

• Councillor Adams
• Councillor Chisholm
• Councillor Duddeck
• Councillor Elgar
• Councillor Gittings
• Councillor Grant (Acting Mayor)
• Councillor Haslett-Theall
• Councillor Knoll
• Councillor Lishchyna
• Councillor McNeice
• Councillor Nanda
• Councillor O'Meara
• Councillor Xie

Regrets:

• Mayor Burton
• Councillor Longo

Staff:

• J. Clohecy, Chief Administrative Officer
• N. Sully, Commissioner of Corporate Services and Treasurer
• N. Garbe, Commissioner of Community Development
• P. Fu, Commissioner of Community Infrastructure
• D. Carr, Town Solicitor
• J. Clarke, Director of Strategic Initiatives and Communications
• V. Tytaneck, Town Clerk
• A. Holland, Manager of Council and Committee Services
• N.Coric, Council and Committee Coordinator

Others:

• Lorne Bozinoff, Forum Research

  Win Stec, Forum Research

  Suzanne Charonneau-Dent, Dillion Consulting

   

The Town of Oakville Council met in regular session this XXX day of XXXX, 20XX in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

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1.

O Canada

2.

Regrets

As noted above.

3.

Declarations of Pecuniary Interest

No declarations of pecuniary interest were declared.

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Planning and Development Session of Council, MARCH 18, 2024

4.2

Minutes of the Regular Session of Council, MARCH 25, 2024

4.3

Confidential Minutes of the Closed Session of Council MARCH 25, 2024

4.4

Minutes of the Regular Session of Planning and Development Session of Council, APRIL 8, 2024

4.5

Minutes of the Regular Session of the Planning and Development Session of Council APRIL 22, 2024

• Moved by Councillor Lishchyna
  Seconded by Councillor Elgar
  1. That the minutes of the Regular Session of Planning and Development Council dated March 18, 2024, be approved.
  2. That the minutes of the Regular Session of Council dated March 25, 2024, be approved.
  3. That the Confidential Minutes of the Closed Session of Council dated March 25, 2024, be approved.
  4. That the Minutes of the Regular Session of Planning and Development Session of Council April 8, 2024, be approved.
  5. That the minutes of the Regular Session of Planning Development Council dated April 22, 2024, be approved.
  CARRIED

5.

Public Presentation(s)

There were no public presentations.

6.

Standing Committee Report(s)

There were no standing committee reports.

7.

Committee of the Whole

• Moved by Councillor Knoll
  Seconded by Councillor Gittings

  That this meeting proceed into a Committee of the Whole session.
• In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

8.

Consent Item(s)

8.1

2024 Park Naming

• Moved by Councillor Gittings

  That the names of all new Parks and Open Spaces, as listed in Table 1 of the report dated April 16, 2024, be approved.

  CARRIED

8.2

2024 Property Tax Levy, By-law 2024-037

• Moved by Councillor Gittings
  1. That the Tax Levy by-law 2024-037, a by-law to provide for the levying of rates for the year 2024, as attached to the report of the Finance Department, be approved; and,
  2. That, in accordance with Council's resolution from the December 20, 2023 Council meeting, the net levy requirement be increased to $259,259,500, and a transfer to the Tax Rate Stabilization reserve in the amount of $300 be approved to maintain the 2024 town levy increase at 5.86%.

  CARRIED

8.3

Encroachment Agreement - Lakeside Park

• Moved by Councillor Gittings

  That staff be authorized to enter into an Encroachment Agreement between the Town and the owner of 176 Front Street on the terms set out in the report from the Parks and Open Space department dated April 16, 2024, for a picket fence to encroach into Lakeside Park for approximately 12 sq. m.

  CARRIED

8.4

2024 Tax Rebate for Eligible Senior Property Owners By-law 2024-048

• Moved by Councillor Gittings

  That By-law 2024-048, a by-law to authorize a property tax rebate to eligible senior property owners in the 2024 taxation year, as attached to the report of the Finance department, be passed.

  CARRIED

8.5

Corporate Policy Update

• Moved by Councillor Gittings
  1. That the updated Tree Protection During Construction Procedure be received.
  2. That the updated Progressive Enforcement Procedure be received.

  CARRIED

8.6

Application to Conduct Charitable Lottery Events – Centre for Diverse Learners

• Moved by Councillor Gittings

  That the request from Centre for Diverse Learners to conduct charitable lottery events in the Town of Oakville be approved.

  CARRIED

8.7

Application to Conduct Charitable Lottery Events – Canadian Croatian Choral Society

• Moved by Councillor Gittings

  That the request from Canadian Croatian Choral Society to conduct charitable lottery events in the Town of Oakville be approved.

  CARRIED

8.8

2023 Financial Results and Surplus Disposition

• Moved by Councillor Gittings
  1. That the transfers to and from the Reserves and Reserve Funds and transactions contained in the report dated April 16, 2024 from the Finance department be approved.
  2. That the $13.42 million surplus less any required adjustments be transferred to the Capital Reserve.
  3. That a new discretionary reserve fund, titled Rental Housing Protection reserve fund, be established for cash-in-lieu contributions related to the Rental Housing Protection by-law.
  4. That the 2024 capital budget be amended to add a new project with a budget of $1,647,000 funded from the Capital Reserve for Lions Valley slope remediation.

  CARRIED

8.9

Emergency Plan

• Moved by Councillor Gittings
  1. That the Oakville Emergency Plan 2024 attached as Appendix A to this report be approved and adopted.

  2. That By-law 2024-071, a by-law to adopt an Emergency Plan governing the provision of necessary services during an emergency and the procedures and manner in which employees of the Municipality and other persons will respond to the emergency, and to repeal By-law 2018-003, attached as Appendix B to this report, be passed.

  CARRIED

10.

Discussion Item(s)

10.5

Verbal Update from Mayor Burton on Federal and Provincial Planning Initiatives

• This item was withdrawn.

9.

Confidential Consent Item(s)

There were no Confidential Consent Items listed for this agenda.

11.

Confidential Discussion Item(s)

11.1

OakvilleEnterprises Corporation Authorization Request

• Moved by Councillor Gittings

  That the recommendation contained in the confidential report dated April 16, 2024, for the Corporate Services Commission, be approved.

  CARRIED

11.2

Redevelopment of 3358 Lakeshore Road West

• Moved by Councillor O'Meara

  That the recommendation contained in the confidential report dated April 23, 2024, from the legal department, be approved

  CARRIED

10.

Discussion Item(s)

10.1

2024 Community Satisfaction Survey

• Moved by Councillor Knoll

  That the 2024 Community Satisfaction Survey report from the Strategy, Policy and Communications department be received.

  CARRIED

10.2

Final Inclusion, Diversity, Equity and Accessibility Multi-Year Plan 2024-2028

The following delegates spoke on this item:

Lama Aggad, Multicultural Community Association, Najwa Shafei, Ibrahim Baig, Mervyn Russell, The Oakville Gaza Group, Lynn Petruskavich, Ryan Dowe, Khaled Tayfou, Sameh Elgamal, Atif Malik, Liz Galvin, Rishma Mangat, Christina Walker, Madeleine Raad.

• RECESS

  The Acting Chair recessed the meeting at 9:05 p.m.

  The meeting reconvened at 9:18 p.m.
• Moved by Councillor Adams

  That the final Inclusion, Diversity, Equity and Accessibility Multi-Year Plan, 2024-2028 be approved.

  CARRIED

10.3

Fire Master Plan & Community Risk Assessment

• BEYOND THE HOUR
• Moved by Councillor Knoll

  That this meeting proceed beyond the hour of 10:30 p.m.

  CARRIED
• Moved by Councillor Duddeck
  1. That Council approve the 2024 Fire Master Plan;

  2. That Council receive the Community Risk Assessment;

  3. That Council direct the Fire Chief to use the 2024 Fire Master Plan as a reference document to support the delivery of Fire Protection Services over the next 10 years (2024-2033); and,

  4. That the financial investments recommended within the 2024 FMP inform the ten-year capital forecast and future update to the development charges background study to ensure growth related costs can be recovered to the fullest extent possible.

  CARRIED

10.4

Midtown OPA – Additional Consultancy and Budget Increase

• Moved by Councillor Duddeck

  That the 2024 capital budget be amended to add $350,000 to project 63102202 Midtown Implementation for the Additional Work required by the Special Council Petition, to be funded from the Capital Reserve.

  CARRIED

12.

Advisory Committee Minutes

12.1

Accessibility Advisory Committee Minutes - March 21, 2024

• Moved by Councillor Gittings

  That the Accessibility Advisory Committee minutes dated March 21, 2024 be received.

  CARRIED

13.

Rise and Report to Council

• Moved by Councillor Elgar

  That this committee rise and report.

  CARRIED
• Moved by Councillor Knoll
  Seconded by Councillor Elgar

  The Acting Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 8.1, 8.2, 8.3, 8.4, 8.5, 8.6, 8.7, 8.8, 8.9,  Discussion items 10.1, 10.2, 10.3, 10.4, Confidential Discussion Items 11.1,11.2 as noted by the Clerk.

  CARRIED

14.

Information Items (Circulated Electronically)

14.1

Council Information March 13 - April 17, 2024

14.2

INTERNAL MEMO - Clerks Department RE: Municipal Clearance for Liquor Sales

14.3

INTERNAL MEMO - Community Services Commission RE: Expansion of First Aid Response for the Public

14.4

INTERNAL MEMO - Transportation and Engineering RE: Grading Plan Requirements for Pool Permits

14.5

INTERNAL MEMO - Recreation and Culture RE: 2024 Budget Direction - Community Special Event Funding - Administration

14.6

INTERNAL MEMO – Transportation and Engineering RE: Automated Speed Enforcement (ASE) Program Execution Timeline

14.7

INTERNAL MEMO - Planning, Design & Development RE: Persons Per Unit (PPU)

14.8

INTERNAL MEMO - Planning, Design & Development RE: Oakville Estimated Population in 2051

14.9

INTERNAL MEMO - Planning, Design & Development RE: Urban Growth Centre (UGC) comparators to Midtown Oakville

14.10

INTERNAL MEMO – Transit RE: Oakville Transit – Ride On-Demand Service Expansion Communication Launch

14.11

INTERNAL MEMO - Chief Administrative Officer RE: Housing Pledge and Building Faster Fund - Status Update

15.

Status of Outstanding Issues

15.1

Status of Outstanding Issues for April 2024

16.

New Business

Councillor Knoll announced that the Halton Police Board approved and published the 2024-2027 Strategic Plan.

Councillor Knoll congratulated Deputy Chief Kevin Maher, who was appointed as the third Deputy Chief in the Halton Region.

Councillor Xie invited Members of Council, Staff and Residents to Asian Heritage Month, Flag Rising Ceremony taking place on May 2, 2024 commencing at 10:00 a.m. at Oakville Town Hall. 

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

18.1

Elementary School Traffic Management

• Moved by Councillor Knoll

  Staff be requested to prepare a report on elementary school traffic management and municipal enforcement with specific reference to incidents and enforcement activity at Montclair Public School on January 9^th 2024.

  CARRIED

19.

Consideration and Reading of By-Laws

19.1

By-law 2024-059

A by-law to dedicate certain land as part of public highway (Block 35, Plan 20M-1247 – Milland Drive; Block 36, Plan 20M-1247 – Tanbark Avenue; Block 37, Plan 20M-1247 – Anson Gate; Block 38, Plan 20M-1247 – Lane 181; Block 39, Plan 20M-1247 – Wheat Boom Drive).

19.2

By-law 2024-064

A by-law to dedicate certain land as part of a public highway (Blocks 302, 309, 310, 311, 312, 313, 314, 315, Plan 20M-1270, Blocks 123, 124, 125, 126, 127, Plan 20M-1253, Blocks 66, 67, Plan 20M-1235, Blocks 157, 158, Plan 20M-1229, Block 34, Plan 20M-1247 – Wheat Boom Drive, William Cutmore Boulevard, Lynx Gardens, Pelican Passage, Loon Lane, Peony Path, Hydrangea Gardens).

19.3

By-law 2024 -037

A by-law to provide for the levying of rates for the year 2024.

19.4

By-law 2024-048

A by-law to provide a rebate of taxes for eligible senior property owners.

19.5

By-law 2024 - 071

A by-law to adopt an Emergency Plan governing the provision of necessary services during an emergency and the procedures and manner in which employees of the Municipality and other persons will respond to the 
emergency, and to repeal By-law 2018-003.

19.6

A by-law to amend By-law 2018-153 - a by-law to prohibit and regulate signs within the Town of Oakville for signs located at 277 Lakeshore Road East.

A by-law to amend By-law 2018-153 - a by-law to prohibit and regulate signs within the Town of Oakville for signs located at 277 Lakeshore Road East.

19.7

By-law 2024-075

A by-law to confirm the proceedings of a meeting of Council.

• Moved by Councillor Adams
  Seconded by Councillor Nanda

  That the by-laws noted above be passed.

  CARRIED

20.

Delegated Authority By-laws

The following by-law was prepared under the authority of amending By-law 2023-021, as amended, a by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P.13, and other Acts:

20.1

By-law 2024-044

A by-law to remove Holding “H” Provision on lands described as Part of Lot 8, Concession 1, North of Dundas Street, Argo (Joshua Creek) Developments Ltd., File No.: ZH 2/24

21.

Adjournment

The Acting Mayor adjourned the meeting at 11:14 p.m.