Town of Oakville
Council

REVISED AGENDA

Meeting #:
Date:	Monday, February 28, 2022
Time:	6:30 P.m. - 10:00 P.m.
Location:	Virtual Meeting

DUE TO THE COVID-19 EMERGENCY attendance at Town Hall is restricted and public meetings are being held by videoconference only. Live streaming video is available on oakville.ca/live or at the town's YouTube channel at youtube.com/user/townofoakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/townhall/delegations-presentations.html. 

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of  Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Council, JANUARY 31, 2022

4.2

Minutes of the Special Session of Planning and Development Council, FEBRUARY 15, 2022

4.3

Confidential Minutes of the Closed Special Session of Planning and Development Council, FEBRUARY 15, 2022

See confidential addendum.

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Committee of the Whole

7.

Consent Item(s)

7.1

Temporary On-street Parking Program

• Recommendation:
  1. That the report from Municipal Enforcement Services dated February 15, 2022, outlining the temporary on-street parking permit programs, be received; and

  2. That staff update the Temporary On-Street Parking Procedure MS-REG-001-002 to include paid temporary on-street parking permits as outlined in the report from Municipal Enforcement Services dated February 15, 2022; and

  3. That staff review the Multiple Vehicle Permits to develop appropriate fees to ensure these parking permits are issued on a cost recovery basis.

7.2

Future Uses for Reservoir Park

• Recommendation:

  That the report entitled “Future Uses for Reservoir Park”, from the Parks and Open Space department dated February 15, 2022, be received.

7.3

2022 Halton Court Services Business Plan and Budget

• Recommendation:
  1. That the 2022 Business Plan and Budget for Halton Court Services and the accompanying Capital Reserve contribution, as detailed in the report from the Finance department dated February 15, 2022 and attached as Appendix A, be approved.
  2. That the draft Terms of Reference with respect to an external review of Halton Court Services, as detailed in the report from the Finance department dated February 15, 2022 and included as part of Appendix A, be approved.

7.4

Memorandum of Understanding – Smart Commute Program

• Recommendation:
  1. That the report entitled “Memorandum of Understanding – Smart Commute Program” from the Transportation and Engineering Department, dated February 15, 2022 be received.

      

  2. That the authority to allow the Town of Oakville to represent the other Halton municipalities, and enter into and sign the Halton Municipalities Smart Commute Memorandum of Understanding, be delegated to the Director of Transportation and Engineering.

      

  3. That the authority to allow the Town of Oakville, on behalf of the Halton municipalities, to enter into and sign the Smart Commute Regional Partner Memorandum of Understanding be delegated to the Director of Transportation and Engineering.  

      

7.5

Grant Funding and Capital Projects

• Recommendation:
  1. That the staff report dated February 22, 2022, entitled Grant Funding and Capital Projects from the Finance department, be received.
  2. That new capital projects for the Corporate Enterprise Payment Strategy Review ($101,760) and the Property and Land Development Service Digital Plan Review ($152,640) be added to the 2022 budget to be financed from provincial grants.
  3. That the 2022 budget be amended to replace $230,000 in capital reserve funding with $234,048 in provincial grant funding in projects 21112202 Data Management and 53112203 Development Engineering Permit Process Review.
  4. That a new capital project for Multi-Use Trail Upper Middle Road be added to the 2022 budget in the amount of $700,000 to be funded from federal grants ($525,000) and capital reserve ($175,000).
  5. That the 2022 budget be amended to add $86,800 in federal grant funding to project 52212106 Basketball Court-North Oakville, and to replace $656,250 in development charge funding and $750,000 in cash-in-lieu of parkland funding with $1,406,250 in federal grant funding for projects 52212102 North Park Sports Park-South parcel and 52212007 Wallace Park Redevelopment.
  6. That a new capital project for Building Information Modelling be added to the 2022 budget in the amount of $201,000 to be financed from the Building Enterprise Reserve.

8.

Confidential Consent Item(s)

There are no Confidential Consent Items listed for this agenda.

9.

Discussion Item(s)

9.1

Notice of Motion - Joint and Several Liability

Notice of Motion introduced at the January 31, 2022 Council meeting,
Moved by Councillor O'Meara, Seconded by Councillor Duddeck.

WHEREAS municipal governments provide essential services to the residents and businesses in their communities; 

WHEREAS the ability to provide those services is negatively impacted by exponentially rising insurance costs;

WHEREAS one driver of rising insurance costs is the legal principle of ‘joint and several liability,’ which assigns disproportionate liability to municipalities for an incident relative to their responsibility for it; 

WHEREAS the Government of Ontario has the authority and responsibility for the legal framework of ‘joint and several liability;

WHEREAS the Premier of Ontario committed to review the issue in 2018 with a view to helping municipal governments manage their risks and costs; and

WHEREAS the Association of Municipalities of Ontario on behalf of municipal governments has provided recommendations in this source document to align municipal liability with the proportionate responsibility for incidents and capping awards;

THEREFORE BE IT RESOLVED, That the Town of Oakville does hereby support AMO’s recommendations;

BE IT FURTHER RESOLVED, That the Town of Oakville does hereby call on the Attorney General of Ontario to work with municipal governments to put forward a plan of action to address “joint and several liability” before the end of the government’s current term so that municipalities can continue to offer high quality services to their communities; and

AND THAT a copy of this resolution be sent to the Federation of Canadian Municipalities, the Association of Municipalities of Ontario, the Region of Halton, City of Burlington, Town of Milton, Town of Halton Hills, local Members of Parliament and Members of Provincial Parliament.

9.2

Cannabis Legalization Review

• Recommendation:

  That the report from Municipal Enforcement Services Dated February 15, 2022 titled Cannabis Legalization Review be received.

9.3

Oakville Public Library 2022-2024 Strategic Plan

• Recommendation:

  That the Oakville Public Library (OPL) 2022-2024 Strategic Plan be received.

9.4

Recovery Update

Not previously listed.

• Recommendation:

  That the following recommendations contained in the minutes of the COVID-19 Recovery Committee meeting of February 23, 2022, attached as Appendix A, be approved effective March 1, 2022:

  1. That the Mayor’s Declaration of Emergency of March 24, 2020 remain in place and that the decision to terminate be revisited upon the expiry of the Region of Halton’s Mask By-law 47-20 or upon termination of the Declaration of Emergency by the Regional Chair of The Regional Municipality of Halton;
  2. The Town will follow provincial public health measures, including any requirements of Halton Public Health, and as a result will no longer require the public to show proof of vaccination when entering town facilities. The relevant procedure will be revised accordingly;
  3. Town Hall will reopen to the public as follows:
     1. ServiceOakville counter,
     2. Boardrooms in the north/west corner of town hall and the south atrium may be booked for public use;
  4. That Council and Committee meetings continue to be held virtually and upon further lifting of public health measures, that a hybrid model be used for Council and Committee meetings;
  5. The Town’s Covid-19 Vaccination Policy and Procedure for staff, members of Council, tenants and members of boards and committees and contractors remain unchanged.

9.5

Metrolinx Burloak and Kerr Grade Separation Projects

Not previously listed.

(Verbal update from the CAO).

• Recommendation:

  That the verbal update from the CAO regarding the Metrolinx Burloak and Kerr Grade Separation Projects, be received. 

10.

Confidential Discussion Item(s)

There are no Confidential Discussion Items listed for this agenda.

11.

Advisory Committee Minutes

There are no Advisory Committee Minutes listed for this agenda.

12.

Rise and Report to Council

13.

Information Items (Circulated Electronically)

14.

Status of Outstanding Issues

15.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

In accordance with Section 14.1(2) of the Procedure By-law, the following Notices of Motion will be considered at the next Council meeting to be held on MARCH 28, 2022:

15.1

Notice of Motion - Bronte Harbour Navigational Beacon

Moved by Councillor O'Meara                 

Seconded by Councillor Robertson

WHEREAS, The Bronte Village Area is a designated Ontario Tourist Area;

WHEREAS, the 12-Mile Creek pier and Waterfront Park are major tourist designations for Oakville, Ontario and international guests;

WHEREAS, the 12-Mile Creek pier and navigation light and beacon are under the authority of the Canadian Coast Guard;

WHEREAS, in 2021 the lighthouse structure and navigational beacon was removed by the federal government and replaced with a small box and new beacon; and

WHEREAS, the federal government has complete authority over the piers and beacons and has in numerous circumstances replaced beacons with lighthouse structures in the past including the lighthouse at 16-Mile Creek;

THEREFORE BE IT RESOLVED THAT, The Town of Oakville calls on the federal government to work with the Town to replace the box and beacon at the 12 Mile Creek with a lighthouse and beacon similar to the one installed on the 16 Mile Creek so it may serve as a tourist feature/destination and that this motion be circulated to both Oakville MPs and the Minister of Fisheries, Oceans and the Canadian Coast Guard.

15.2

Notice of Motion - Support of Ukraine's Sovereignty

Moved by Councillor Lishchyna

Seconded by Mayor Burton

WHEREAS Ukraine and its people are facing an unprovoked and unjustified attack on their sovereignty;

WHEREAS Canada is home to the third largest Ukrainian population in the world outside of Ukraine;

WHEREAS Oakville has a large Ukrainian population and many of our community's members have family and friends in Ukraine;

WHEREAS Town Council is distraught at the horrific scenes coming out of Ukraine including images of families struggling and baseless violence; and

WHEREAS Oakville stands with Ukraine and Ukrainian-Canadian communities across the country and strongly condemns the unprovoked attack by the Putin regime.

THEREFORE IT BE RESOLVED THAT Town Council supports the right of the Ukrainian people to live in a peaceful and sovereign country;

THAT Town Council supports the Government of Canada’s economic sanctions imposed on Russia and the lethal, non-lethal and humanitarian aid to Ukraine;

THAT Town Council supports the Government of Ontario’s humanitarian aid to Ukraine;

THAT Town Council supports efforts by the international community to prevent the further escalation of hostilities against the people of Ukraine and its sovereignty;

THAT Town Council requests that the Canadian Federal government along with the Ontario Provincial Government welcome those fleeing the war into Canada and Ontario at an accelerated pace and continue to provide humanitarian assistance to the people of Ukraine;

AND THAT a copy of this resolution be sent to the Prime Minister of Canada, the Minister of Foreign Affairs, the Minister of National Defence, the Minister of International Development, the Minister of Immigration, Refugees and Citizenship, Premier of Ontario, Ontario Minister responsible for immigration policies and programs, local Halton Members of Parliament, Halton Members of Provincial Parliament, Ambassador of Ukraine to Canada, the Ukrainian Canadian Congress, the Federation of Canadian Municipalities, the Association of Municipalities of Ontario, Ontario Big City Mayor’s Caucus and be made available to the public.

15.3

Notice of Motion - Site Plan Applications for 560 and 772 Winston Churchill Blvd

Moved by Councillor Haslett-Theall

Seconded by Councillor Gittings

WHEREAS Site Plan Control By-law 2019-114 provides that at the request of Town Council the Director of Planning shall present site plans to Council at any time prior to final approval; and

WHEREAS Site Plan applications for 560 and 772 Winston Churchill Blvd. border residential land uses, must be comprehensively planned and address matters outlined in s.41 (4) and (7) of the Planning Act including the D6 Guidelines related to Land Use Compatibility.    

THEREFORE BE IT RESOLVED, THAT the Director of Planning be requested to refer these Site Plans to Council for consideration and review.

16.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

17.

Requests for Reports

18.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

18.1

By-law 2022-014

A by-law to dedicate certain land as part of a public highway (Part of Block 274, Plan 20M-761 – Scotch Pine Drive)

18.2

By-law 2022-026

A by-law to confirm the proceedings of a meeting of Council.

19.

Adjournment

20.

Additional Correspondence