Town of Oakville

Council Minutes

Meeting #:

Date:

Monday, December 18, 2023

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Mayor and Council:

• Mayor Burton
• Councillor Adams
• Councillor Chisholm
• Councillor Duddeck
• Councillor Elgar
• Councillor Gittings
• Councillor Grant
• Councillor Haslett-Theall
• Councillor Lishchyna
• Councillor McNeice
• Councillor Nanda
• Councillor O'Meara

Regrets:

• Councillor Knoll
• Councillor Longo
• Councillor Xie

Staff:

• J. Clohecy, Chief Administrative Officer
• N. Sully, Commissioner of Corporate Services and Treasurer
• C. Bell, Commissioner of Community Services
• N. Garbe, Commissioner of Community Development
• P. Fu, Commissioner of Community Infrastructure
• D. Carr, Town Solicitor
• J. Clarke, Director of Strategic Initiatives and Communications
• V. Tytaneck, Town Clerk
• J. Warren, Council and Committee Coordinator

The Town of Oakville Council met in regular session this 18th day of December, 2023 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

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1.

O Canada

2.

Regrets

As noted above.

3.

Declarations of Pecuniary Interest

No declarations of pecuniary interest were declared.

• In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

15.

New Business

15.1

Notice of Motion - Commitment to Community and Global Peace

In accordance with Section 14.1(2) of the Procedure By-law, the following Notice of Motion will be considered at the next Council meeting to be held on January 29, 2023:

Moved by Councillor Nanda                                                   Seconded by Councillor Elgar

WHEREAS foreign policy and international development are under the jurisdiction of the Federal Government; 

WHEREAS municipal councils are concerned with more local issues; and

WHEREAS, the Town of Oakville values peace and harmony globally and acknowledges the temporary ceasefires in the conflict in Gaza; and

WHEREAS, the Town of Oakville Council recognizes the complex and global nature of this conflict and other global issues and its local impact on our residents; and

WHEREAS, reputable, humanitarian agencies and United Nations spokespersons are expressing deep concern over the deaths, suffering and destruction taking place in this war; and

WHEREAS, Council condemns all acts of hatred including the recent rise in Islamophobia, anti-semitism, Hinduphobia, and Xenophobia; and

WHEREAS, Council is committed to the principles of non-violence, mutual respect, and the promotion of understanding among all community members.

THEREFORE, BE IT RESOLVED THAT the Town of Oakville Council will continue to advocate for a lasting peace solution, a call for an immediate humanitarian ceasefire; and release of all hostages;

THAT Council reaffirms its support for ongoing humanitarian efforts to aid those affected by the conflict;

AND THAT Council is dedicated to ensuring a safe, inclusive, and respectful environment for all residents.

BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the Prime Minister of Canada, the Minister of Global Affairs, the Minister of International Development, local Halton Members of Parliament and be made available to the public; and

BE IT FURTHER RESOLVED that this resolution be entered into the official records of the Town of Oakville Council and be communicated to the public, affirming the Council’s commitment to global peace, community solidarity, and proactive engagement in matters of international concern.

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Planning and Development Session of Council, NOVEMBER 13, 2023

4.2

Minutes of the Regular Session of Council, NOVEMBER 20, 2023

4.3

Minutes of the Special Session of Council, NOVEMBER 22, 2023

4.4

Minutes of the Special Session of Council, NOVEMBER 28, 2023

4.5

Minutes of the Regular Session of Planning and Development Session of Council, DECEMBER 4, 2023

4.6

Confidential Minutes of the Closed Session of Planning and Development Council DECEMBER 4, 2023

• Moved by Councillor McNeice
  Seconded by Councillor Elgar
  1. That the minutes of the regular session of Planning and Development Council dated November 13, 2023, be approved.
  2. That the minutes of the Regular session of Council dated November 20 2023, be approved.
  3. That the minutes of the Special sessions of Council dated November 22 and November 28, 2023, be approved.
  4. That the minutes of the Regular session of Planning and Development Council and confidential minutes dated December 4, 2023, be approved.
  CARRIED

5.

Standing Committee Report(s)

5.1

Minutes of the Committee of the Whole - Midtown Oakville Meeting - NOVEMBER 14, 2023

• Moved by Councillor McNeice
  Seconded by Councillor Elgar

  That the minutes of the Midtown Oakville Meeting dated November 14, 2023, be approved. 

  CARRIED

6.

Committee of the Whole

• Moved by Councillor Elgar
  Seconded by Councillor Gittings

  That this meeting proceed into a Committee of the Whole session.

  CARRIED

7.

Consent Item(s)

7.1

Transfer of Portion of Burnhamthorpe Road from Halton Region to the Town of Oakville

• Moved by Councillor Adams
  1. That the report dated December 5, 2023 from the Transportation and Engineering Department, entitled “Transfer of Portion of Burnhamthorpe Road from Halton Region to the Town of Oakville”, be received;

  2. That the Town Solicitor be authorized to prepare the necessary By-law and ancillary documents to facilitate the proposed transfer, as outlined in this report;

  3. That the Commissioner of Community Infrastructure be authorized to amend the Road Maintenance Agreement with Halton Region to reflect the transfer of Burnhamthorpe Road (Regional Road 27), from the William Halton Parkway (Regional Road 40) Connecting Link to Sixth Line, to reflect the transfer as outlined in this report;

  4. That staff be directed to undertake the necessary processes to update relevant maps, databases, and other documents to reflect the transfer of this portion of Burnhamthorpe Road to the Town of Oakville; and

  5. That a copy of this report be forwarded to Halton Region to confirming that the Town of Oakville’s Council has provided their consent for the transfer of Burnhamthorpe Road (Regional Road 27), from the William Halton Parkway (Regional Road 40) Connecting Link to Sixth Line, to the Town of Oakville.

  CARRIED

7.3

Leases at 308 Church Street and 110 Reynolds Street – December 18, 2023

• Moved by Councillor Adams
  1. That new leases for the existing tenants at 308 Church Street and 110 Reynolds Street be approved and executed in accordance with by-law 2013-057; and

  2. That the CAO be authorized to execute renewals and amendments to these leases subject to such renewals and amendments having been negotiated to the satisfaction of the Town Solicitor.

  CARRIED

7.5

Corporate Policy Update

• Moved by Councillor Adams
  1. That the new Digitization Procedure, attached as Appendix A to report Corporate Policy Update, dated December 5, 2023, be received.

  2. That the new Cancelling Parking Penalty Notices Procedure, attached as Appendix B to report Corporate Policy Update, dated December 5, 2023, be received.

  CARRIED

7.2

Provincial Towing Program and Regulatory Update, By-law 2023-167

• Moved by Councillor O'Meara
  1. That By-law 2023-167, a by-law to repeal Tow Truck Licensing By-law 2019-060, as amended and amend Licensing By-law 2015-075, as amended to delete references to motor vehicle storage yards, attached as Appendix A to the report from Municipal Enforcement Services dated December 5, 2023, be passed.

  2. That the Rates and Fees Schedule for Municipal Enforcement Services – Licensing be amended to delete fees for tow truck/heavy tow truck owners, motor vehicle storage yards and inspection/re-inspection of a tow truck, as of January 1, 2024.

  CARRIED

7.4

September 30, 2023 Financial Results

• Moved by Councillor Haslett-Theall
  1. That the information contained in the staff report dated December 5, 2023, entitled September 30, 2023 Financial Results from the Finance Department, be received.
  2. That the Street Trees reserve fund be closed as all funds have been fully utilized for the planting and maintenance of street trees.

  CARRIED

8.

Confidential Consent Item(s)

8.1

Confidential – OLT Appeal – 1463292 Ontario Inc. (“Dunpar”) – 1020, 1024, 1028, 1032 and 1042 Sixth Line – OLT-23-001031 (December 4, 2023)

• Moved by Councillor Adams

  That Staff be authorized to request mediation in the appeals filed by1463292 Ontario Inc. (“Dunpar”) in OLT-23-001031, in respect of the proposed development of 1020, 1024, 1028, 1032 and 1042 Sixth Line and otherwise proceed in accordance with the confidential report from the Legal Department dated December 5, 2023.

  CARRIED

9.

Discussion Item(s)

9.1

OEC Quarterly Update – December 18, 2023

• Moved by Councillor Elgar

  That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation (OEC) regarding the quarterly update be received.

  CARRIED

10.

Confidential Discussion Item(s)

10.2

Oakville Enterprises Corporation

• Moved by Councillor Elgar

  That the confidential briefing report dated December 5, 2023 addressed to Douglas Carr, Town Solicitor from Sean McCaughan, Chief Strategy and Growth Officer of Oakville Enterprises Corporation attached as Confidential Appendix A and distributed to the Mayor and Members of Council only, be received.

  CARRIED

10.3

Oakville Enterprises Corporation – Legal Update

• Moved by Councillor Elgar

  That staff be authorized to proceed in accordance with the confidential report from the Legal Department titled “Oakville Enterprises Corporation – Legal Update” 

  CARRIED

9.

Discussion Item(s)

9.2

Draft Inclusion, Diversity, Equity and Accessibility Multi-Year Plan, 2024–2028

• Moved by Councillor Haslett-Theall
  1. That the draft Inclusion, Diversity, Equity and Accessibility Multi-Year Plan, 2024-2028 be received.
  2. That staff consult the community on the draft plan in the first quarter of 2024 and report back to Council in the second quarter of 2024, with a final Inclusion, Diversity, Equity and Accessibility Multi-Year Plan, 2024–2028 incorporating comments received from Council at its December 18, 2023 meeting and comments received from the community.
  CARRIED

9.3

Halton Region 2023 Allocation Program

This item has been withdrawn in accordance with the Memo from Planning Services dated December 13, 2023.

9.4

Recommendation Report, Zoning By-law Amendment and Draft Plan of Subdivision, Palermo Village Corporation, File No.: Z.1331.02, 24T-23002/1331

• Moved by Councillor McNeice

  That the proposed Zoning By-law Amendment and Draft Plan of Subdivision applications submitted by Palermo Village Corporation (File No.: Z.1331.02 and 24T-23002/1331), be refused for the reasons outlined in the report from Planning Services dated December 12, 2023.
  

  CARRIED

10.

Confidential Discussion Item(s)

10.1

Citizen Appointments to the Community Spirit Awards Selection Committee for the 2024 – 2026 Remaining Term of Council

• Moved by Councillor Grant

  That the recommendation to appoint the Citizens listed in Confidential Appendix B in the report dated December 5, 2023 from the Clerk’s department be approved.

  CARRIED

11.

Advisory Committee Minutes

There were no advisory committee meetings.

12.

Rise and Report to Council

• Moved by Councillor Lishchyna

  That this committee rise and report.

  CARRIED
• The Mayor arose and report that the Committee of the Whole has met and made recommendations on Consent Items 7.1, 7.2, 7.3, 7.4, 7.5, Confidential Consent Item 8.1, Discussion Items 9.1, 9.2, (9.3Withdrawn), 9.4, Confidential Discussion Items 10.1, 10.2, 10.3, as noted by the Clerk.
• Moved by Councillor Adams
  Seconded by Councillor Haslett-Theall

  That the report and recommendations of the Committee of the Whole be approved.

  CARRIED

13.

Information Items (Circulated Electronically)

13.1

Council Information for November 8 - December 5, 2023

13.2

INTERNAL MEMO – Clerk’s Department RE: Municipal Clearance for Liquor Sales

13.3

INTERNAL MEMO – Clerk’s Department RE: Public Review: Standard CAN/DGSI 111-1 Online Electoral Voting – Part 1: Implementation of Online Voting in Canadian Municipal Elections

13.4

INTERNAL MEMO – Oakville Transit RE: PRESTO in Google Wallet

13.5

INTERNAL MEMO – Planning Services RE: Bill 136 - Proposal to return lands to the Greenbelt - Greenbelt Statute Law Amendment Act, 2023

14.

Status of Outstanding Issues

14.1

Status of Outstanding Issues for December 2023

16.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

17.

Requests for Reports

There were no requests for reports.

18.

Consideration and Reading of By-Laws

18.1

By-law 2023-167

A by-law to repeal Tow Truck Licensing By-law 2019-060, By-law 2019-109, By-law 2019-133, and By-law 2020-024, and to amend Licensing By-law 2015-075 to delete references to motor vehicle storage yards and to repeal By-law 2019-110 (re: Item 7.2)

18.2

By-law 2023-173

A by-law to confirm the proceedings of a meeting of Council.

• Moved by Councillor Chisholm
  Seconded by Councillor Nanda

  That the by-laws noted above be passed.

  CARRIED

19.

Adjournment

The Mayor adjourned the meeting at 8:39pm