THIRD Meeting - Regular Session
The Town of Oakville Council met in regular session this 30th
day of January, 2017 in the Council Chamber of the Oakville Municipal Building,
1225 Trafalgar Road, Oakville, commencing at 7:00 p.m.
Present: Mayor - Rob Burton
Councillors - Tom Adams
- Ray
Chisholm
- Cathy
Duddeck
- Allan
Elgar
- Dave
Gittings
- Nick
Hutchins
- Jeff
Knoll
- Roger
Lapworth
- Natalia
Lishchyna
- Sean
O'Meara
Staff - R.
Green, Chief Administrative Officer
- G.
Lalonde, Commissioner of Corporate Services and Treasurer
-
J. Clohecy, Commissioner of Community
Development
-
C. Bell, Commissioner of Community Services
- D. Carr,
Town Solicitor
- V. Tytaneck, Town Clerk
- L. Morgan, Council and Committee Coordinator
Regrets: Councillors - Marc Grant
-
Ralph Robinson
Declarations of Pecuniary Interest
No declarations of pecuniary interest were declared.
Moved by Councillor Lishchyna Seconded
by Councillor Chisholm
1. That
the minutes of the regular session of Council, dated December
12, 2016, and the minutes of the special session of Council, dated January 23,
2017, be approved.
2. That
the minutes of the Planning and Development session of Council and the
confidential minutes of the closed Planning and Development session of Council,
dated January 16, 2017, be approved.
CARRIED
Moved by
Councillor Elgar Seconded by Councillor Adams
That the recommendations of the
Community Services Committee meeting of January 23, 2017, be approved.
CARRIED
Moved by
Councillor Elgar Seconded by Councillor Adams
That the recommendations of the
Administrative Services Committee meeting of January 23, 2017, be approved.
CARRIED
|
1.
|
In Consideration of Haitian Disaster Relief
Moved by Mayor Burton Seconded
by Councillor Lishchyna
WHEREAS, the Federation of Canadian
Municipalities (FCM), the Union des municipalités du Quebec (UMQ) and the
City of Montreal stand in solidarity with the people of Haiti, who are
experiencing ongoing extreme difficulties as a result of Hurricane Matthew;
and
WHEREAS, FCM, through its Municipal
Cooperation Program, has invited municipalities throughout Canada to
contribute to the Haiti Emergency Fund; and
WHEREAS the funds collected will
help rebuild culverts, bridges and public markets; strengthen protective
dikes; clean out surface runoff canals; and replace roofing on public and
community buildings in Haiti;
THEREFORE, be it resolved Council
for the Town of Oakville will donate $1,000 to FCM’s Hurricane Mathew Relief
Fund with the funds to be taken from the Tax Rate Stabilization Reserve.
|
CARRIED
|
Moved by Councillor Knoll Seconded
by Councillor Lapworth
|
|
That the report dated October 12, 2016,
from the Community Services Commission regarding the Corporate Digital
Strategy attached as Appendix A to the report dated January 17, 2017, from
the Community Services Commission be received, and that the strategy be
approved.
|
|
CARRIED
|
Moved by Councillor Lishchyna Seconded
by Councillor Elgar
|
|
1.
|
That the report from Mayor Rob Burton
dated January 24, 2017, be received.
|
|
|
2.
|
That staff review and report on
incorporating into the procedures of the new private tree by-law, the
Procedure for Assessment and Removal of Imminently Hazardous Trees, as
outlined in the report dated January 24, 2017, from Mayor Burton.
|
|
|
3.
|
That staff provide additional measures
which Council can put in place to lessen loss of trees on private property,
as a result of construction.
|
|
Moved by
Councillor Duddeck Seconded by Councillor Elgar
That the
foregoing motion, moved by Councillor Lishchyna, seconded by Councillor Elgar,
be amended by the addition of a fourth clause to read as follows:
“4. That staff be requested to address the issue of public
notification and devise a process whereby a notice would be posted on site
advising that the proper procedures have been followed to approve the removal
of a hazardous tree.”
CARRIED
The Mayor called
for the vote on the main motion, moved by Councillor Lishchyna, seconded by
Councillor Elgar, as amended.
CARRIED
Councillor O’Meara offered his condolences
to the families of the victims of the recent fatal shootings that took place at
a Quebec City mosque.
Mayor Burton advised that he had issued a
statement on behalf of Council and the Town of Oakville condemning the
deplorable act of terrorism targeting Muslims in Quebec City, and offering
condolences and prayers to all concerned in the tragedy.
Moved by
Councillor Lapworth Seconded by Councillor Lishchyna
CARRIED
The
Mayor adjourned the meeting at 8:15 p.m.
________________________________
Vicki Tytaneck
TOWN
CLERK
FRIST Meeting - Regular Session
The Community Services Committee
met in regular session this 23rd day of January, 2017 in the Council
Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville
commencing at 7:00 p.m.
Present: Chairperson - Councillor Allan Elgar
Councillors - Ray Chisholm
-
Marc Grant
-
Nick Hutchins
-
Natalia Lishchyna
-
Ralph Robinson
Staff - J.
Clohecy, Commissioner of Community Development
- C. Bell,
Commissioner of Community Services
- J.
Barry, Director of Municipal Enforcement Services
- D. Cozzi,
Director of Engineering and Construction
- H. Ellison,
Manager of Parking Strategy and Business Operations
- P. Kelly,
Manager of Development and Environmental Engineering
- E. Zutis, Manager of
Infrastructure Planning
- K. Parker, Water
Resources Engineer
- D. Friesen, Water
Resources Technologist
- T. Henderson, Environmental
Policy Coordinator
- J.
Marcovecchio, Council and Committee Coordinator
Declarations of Pecuniary Interest
No declarations of pecuniary interest were declared.
AGENDA ITEM(S)
|
Moved by Councillor Hutchins
|
|
That the 2017 Road Resurfacing and
Preservation Program, as detailed in the report from the Department of
Engineering and Construction, dated
December 20, 2016, be approved.
|
|
CARRIED
|
Moved by Councillor Grant
|
|
1.
|
That the environmental study project
file and the preferred planning solution for the stabilization and
rehabilitation of West Morrison Creek Reaches 36 and 38 (McCraney Street to
Upper Middle Road) as outlined in the staff report from the Department of
Development Engineering dated December 6, 2016, be approved; and
|
|
|
2.
|
That the Notice of Completion for the
West Morrison Creek Reaches 36 and 38 environmental study project file be
published commencing the mandatory 30 day public review period.
|
|
CARRIED
|
Moved by Councillor Chisholm
|
|
1.
|
That By-law 2017-010, a by-law to amend
By-law 2015-071, the Parking Administrative Penalties By-law, as detailed
in the report from the Municipal Enforcement Services Department dated
December 21, 2016, be approved; and
|
|
|
2.
|
That By-law 2017-011, a by-law to amend
2002-153, Anti-idling By-law, as detailed in the report from the Municipal
Enforcement Services Department dated December 21, 2016, be approved.
|
|
CARRIED
The
Chair adjourned the meeting at 7:31 p.m.
FIRST Meeting - Regular Session
The Administrative
Services Committee met in regular session this 23rd day of
January, 2017 in the Bronte and Palermo Rooms of the
Oakville Municipal Building, 1225 Trafalgar Road, Oakville, commencing at
7:00 p.m.
Present: Chairperson - Councillor Tom Adams
Mayor - Rob Burton
Councillors - Dave Gittings
- Jeff
Knoll
- Roger
Lapworth
- Sean
O’Meara
Staff - G.
Lalonde, Commissioner of Corporate Services and Treasurer
- J.
Clarke, Director of Human Resources
- D.
Lambert, Director of Development Engineering
- P.
Sauvageot, Director of Internal Audit
- V.
Tytaneck, Town Clerk
- R.
Maynard, Assistant Town Solicitor
- P.
Adamson, Manager of Development Financing and Investments
- J.
Knighton, Manager of Realty Services
- C.
McConnell, Manager of Current Planning – West District
- S.
Caeiro, Human Resources Consultant
- L. Morgan, Council and Committee Coordinator
Regrets: Councillor - Cathy Duddeck
Declarations of Pecuniary Interest
No declarations of pecuniary interest were
declared.
AGENDA ITEM(S)
|
Moved by Mayor Burton
|
|
1.
|
That the report, Status of Internal
Audit Recommendations, dated December 31, 2016, from the Director,
Internal Audit, be received, and the recommendation and action plan reported
be implemented by management; and
|
|
|
2.
|
That staff be requested to report back
in 12 months on the status of all the not fully implemented
recommendations.
|
|
CARRIED
|
Moved by Mayor Burton
|
|
1.
|
That the report of the Legal
department, dated December 19, 2016, regarding the results of the Request
for Proposal (RFP) (Prop 22-2016) for the sale of the former Chisholm
Public School site at 165 Charnwood Drive be received;
|
|
|
2.
|
That a sale of the property at 165
Charnwood Drive to the recommended proponent / purchaser be approved on
terms outlined in the confidential Appendix B to the report of the Legal
department, dated December 19, 2016;
|
|
|
3.
|
That the Town Solicitor be authorized
to make minor modifications to the Agreement of Purchase and Sale and all
related documentation as required, and be authorized to take all steps as
necessary for the successful completion of the transaction; and
|
|
|
4.
|
That all documents as required to
conclude the transaction be executed in accordance with By-law 2013-057.
|
|
CARRIED
|
Moved by Mayor Burton
|
|
That By-law 2017-009 be passed
authorizing the temporary borrowing of monies to meet current expenditures
should the need arise until taxes are collected and other revenues are
received.
|
|
CARRIED
|
Moved by Mayor Burton
|
|
That the recommended apportionment of
taxes in the amount of $20,345.68 attached as Appendix A to the report of
the Financial Operations department, dated December 15, 2016, be approved.
|
|
CARRIED
|
Moved by Mayor Burton
|
|
1.
|
That the updated Agendas, Meetings
& Resolutions Policy G-GEN-007 and related procedures be approved:
|
|
|
|
a.
|
Responding to Resolutions Procedure
G-GEN-007-001;
|
|
|
|
b.
|
Submissions and Distributions of Agenda
Items for Council Meetings Procedure G-GEN-007-002; and
|
|
|
|
c.
|
Public Meeting Protocol Procedure
G-GEN-007-003.
|
|
|
2.
|
That the updated Time At and Away From
Work Policy HR-MNG-001 be approved, and the following related procedures be
received:
|
|
|
|
a.
|
Absence Reporting Procedure
HR-MNG-001-001;
|
|
|
|
b.
|
Unpaid Leave of Absence Procedure
HR-MNG-001-005;
|
|
|
|
c.
|
Election and Voting Leave Procedure HR-MNG-001-008;
and
|
|
|
|
d.
|
Jury or Witness Duty Procedure
HR-MNG-001-009.
|
|
|
3.
|
That the updated Occupational Health,
Safety and Workplace Violence Policy HR-MNG-005 be approved and the related
Workplace Violence Procedure HR-MNG-005-002 be received.
|
|
|
4.
|
That the updated Recruitment Policy
HR-RCT-001 be approved and the updated procedures be received:
|
|
|
|
a.
|
Recruitment – Permanent Full-time
Procedure HR-RCT-001-001;
|
|
|
|
b.
|
Recruitment – Temporary Staffing,
Part-time and Students Procedure HR-RCT-001-002;
|
|
|
|
c.
|
Probationary Period Procedure
HR-RCT-001-003; and
|
|
|
|
d.
|
Exit Interview Procedure
HR-RCT-001-005.
|
|
|
5.
|
That the following Human Resources
policies, having been incorporated into the Time At and Away From Work
Policy and Recruitment Policy and related procedures, be rescinded:
|
|
|
|
a.
|
Inclement Weather Procedure
HR-MNG-001-002;
|
|
|
|
b.
|
Vacation Policy HR-MNG-002;
|
|
|
|
c.
|
Public Holidays Policy HR-MNG-003;
|
|
|
|
d.
|
Leave of Absence Policy HR-MNG-004;
|
|
|
|
e.
|
Flexible Work Arrangements Policy
HR-MNG-010;
|
|
|
|
f.
|
Probationary Period Policy HR-RCT-002;
|
|
|
|
g.
|
Criminal Record Check Policy
HR-RCT-003; and
|
|
|
|
h.
|
Exit Interview Policy HR-RLS-001.
|
|
CARRIED
|
Moved by Mayor Burton
|
|
1.
|
That the report of the Legal
department, dated January 2, 2017, entitled Woodside Library &
Halton Region (EMS) Proposed Land Exchange, be received;
|
|
|
2.
|
That Town staff be granted authority to
provide consent to Halton Region to include Town lands in planning
applications to facilitate an exchange of lands for the reconfiguration of
the Woodside Library site and create a site for a potential EMS station on
Woodside Drive;
|
|
|
3.
|
That Town staff be granted authority to
provide consent to Halton Region to act on the Town’s behalf on related
development applications and to enter agreements with the Region for the
project management and completion of parking and site improvements for the
Town’s Woodside Library property;
|
|
|
4.
|
That staff be delegated authority to
negotiate and execute agreements for the exchange of lands conditional upon
planning and site plan approvals, on terms satisfactory to the CAO and Town
Solicitor;
|
|
|
5.
|
That staff be authorized to execute all
requisite documentation for the completion of the exchange of lands in
accordance with By-law 2013-057; and
|
|
|
6.
|
That the Town Solicitor be authorized
to make modifications to the agreements and requisite documentation as
necessary.
|
|
CARRIED
|
Moved by Councillor Gittings
|
|
That the minutes of the Accessibility
Advisory Committee meeting of December 8, 2016, be received.
|
CARRIED
The meeting
adjourned at 7:08 p.m.