SEVENTH Meeting - Regular Session
The Town of Oakville Council met in regular session this 4th
day of April, 2016 in the Council Chamber of the Oakville Municipal Building,
1225 Trafalgar Road, Oakville commencing at 7:00 p.m.
Present: Mayor - Rob Burton
Councillors - Tom Adams
- Cathy
Duddeck
- Allan
Elgar
- Dave
Gittings
- Marc
Grant
- Jeff
Knoll
- Roger
Lapworth
- Natalia
Lishchyna
- Sean
O'Meara
- Ralph
Robinson
Staff - R.
Green, Chief Administrative Officer
-
J. Clohecy, Commissioner of Community
Development
- G.
Lalonde, Commissioner of Corporate Services and Treasurer
- D. Carr,
Town Solicitor
- V. Tytaneck, Town Clerk
- N. de Vaal, Director of
Recreation and Culture
- E. Scalera, Director of
Roads and Works Operations
- J. Clarke, Director of
Human Resources
- J.
Courtemanche, Director of Strategy, Policy and Communications
- J. Barry, Senior Manager
of Enforcement Services
- K. Galione, Senior Manager
of Legislative Services
- S.
Douglas Murray, Senior Manager of Cultural Services
- L.
Hunt, Manager of Labour and Employee Relations
- L. Smith, Organizational
Development Consultant
- J. Warren, Council and Committee Coordinator
Regrets: Councillor - Nick Hutchins
Declarations of Pecuniary Interest
No declarations of pecuniary interest were declared.
Confirmation of Minutes of the previous Council
Meeting(s)
Minutes of the Regular Session of Council, FEBRUARY 29,
2016
Minutes of the Planning and Development Session of
Council, MARCH 21, 2016
Moved by
Councillor Adams Seconded by Councillor Elgar
1. That the minutes
of the regular meeting of Council dated February 29, 2016, be approved;
2. That the minutes
of the Planning and Development meeting of Council dated March 21, 2016, be
approved.
CARRIED
Standing Committee / Committee of
the Whole Reports
Standing Committee Reports
Administrative Services Committee, MARCH 29, 2016
Moved by Councillor Grant Seconded
by Councillor Knoll
That the
recommendations of the Administrative Services Committee meeting of March 29,
2016, be approved.
CARRIED
Community Services Committee, MARCH 29, 2016
Confidential Report of the Closed Session
of the Community Services Committee, MARCH 29, 2016
Moved by Councillor Grant Seconded
by Councillor Knoll
That the
recommendations of the Community Services Committee meeting of March 29, 2016 and
the confidential report of the closed session of the Community Services
Committee meeting of March 29, 2016, be approved
CARRIED
AGENDA ITEMS
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Moved by Councillor Elgar
Seconded by Councillor Adams
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That the 2016 strategic plan key
initiatives and actions outlined in the report dated March 15, 2016, from
Strategy, Policy and Communications department, be approved as amended to reflect
that development charges cover the cost of growth only to the degree possible
as legislated by the province.
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CARRIED
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Moved by Councillor O’Meara Seconded
by Councillor Grant
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That the report on the 2015 Employee
Engagement Survey from the
Human Resources Department dated March
22, 2016, be received.
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CARRIED
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Moved by Councillor Adams Seconded
by Councillor O’Meara
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That the Memorandum of Settlement with
CUPE Local 1329 dated
March 15, 2016, be ratified and that
the agreement be executed in accordance with By-law 2013-057.
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CARRIED
CONSIDERATION AND READING OF BY-LAWS
Moved by
Councillor Elgar Seconded by Councillor Knoll
ADJOURNMENT
The Mayor adjourned the meeting at 8:00 p.m.
________________________________
Vicki Tytaneck
TOWN
CLERK
SECOND Meeting - Regular Session
The Community Services Committee
met in regular session this 29th day of March, 2016 in the Bronte and Palermo Rooms of the Oakville Municipal Building,
1225 Trafalgar Road, Oakville commencing at 8:10 p.m.
Present: Chairperson - Cathy Duddeck
Mayor - Rob Burton
(Arrived 8:24 p.m.) (Left at 9:45 p.m.)
Councillors - Tom Adams (Arrived 8:23 p.m.)
-
Allan Elgar
-
Marc Grant
- Nick
Hutchins (Arrived 8:15 p.m.)
- Ralph
Robinson
Staff - J.
Clohecy, Commissioner of Community Development
- C.
Bell, Commissioner of Community Services
- D. Cozzi, Director of
Engineering and Construction
- N. de Vaal, Director of
Recreation and Culture
- C. Mark,
Director of Parks and Open Space
- E.
Scalera, Director of Roads and Works Operations
- S.
Douglas Murray, Senior Manager of Recreation and Culture
- S.
Ashmore, Senior Consultant (Compensation)
- M.
Brennan, Senior Manager of Recreation and Culture
- J.
Stephen, Senior Manager of Transportation
- L.
Rogers, Transportation Engineer
- R.
Cotter, Supervisor of Special Events
- K.
Patrick, Supervisor of Council and Committee Services
- J. Warren, Council and Committee Coordinator
Also Present: Councillors - Natalia Lishchyna
Jeff
Knoll
Declarations of Pecuniary Interest
No declarations of pecuniary interest were declared.
AGENDA ITEM(S)
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Moved by Councillor Robinson
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That the staff report School Crossing
Guard Warrant, from the Engineering and Construction Department, dated
January 13, 2016, be received.
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CARRIED
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Moved Councillor Robinson
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1.
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That the installation of a pergola
structure at Nottinghill Park as outlined in the report from the Parks and
Open Space department dated February 26, 2016 be approved.
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2.
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That all costs associated with the
pergola structure be the responsibility of MADD Halton.
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CARRIED
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Moved Councillor Grant
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1.
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That the College Park Area
Transportation Study, as detailed in the staff report from the
Engineering and Construction department, dated February 29, 2016, be
approved.
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2.
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That the Halton District School Board
be advised of study recommendations S5, S10 and L3 for their consideration
and future action plans.
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3.
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That the
additional information regarding Sunningdale Public School relating to the
College Park Transportation Study as detailed in the report from the
Engineering and Construction department dated March 23, 2016, be approved.
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4.
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That the
Halton District School Board be advised of study recommendation L4 for
their consideration and future action plans.
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CARRIED
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Moved Councillor Adams
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1.
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That the Town of Oakville Cultural
Plan 2016-2021 report from the Recreation and Culture Department, dated
February 17, 2016 be received;
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2.
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That the Town of Oakville Cultural
Plan 2016-2021, attached as Appendix A to report from the Recreation
and Culture Department, dated February 17, 2016 be endorsed;
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3.
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That staff commence implementation of
the Town of Oakville Cultural Plan 2016-2021 with current resources
in 2016; and
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4.
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That future staffing and funding
requests be referred to the 2017 budget process.
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CARRIED
CLOSED SESSION
Moved by Councillor Adams
That this
Committee resolve into a closed meeting session for the purpose of dealing with
labour relations or employee negotiations, with respect to Item C-1 – School
Crossing Guard Program Review.
CARRIED
Committee resolved into closed session at 9:36 p.m.
Committee resolved back into open session at 9:51 p.m.
Moved by Councillor Elgar
That Options one, two and three
contained in the confidential staff report “School Crossing Guard Program
Review” from the Roads & Works Operations department, dated January 25,
2016, be approved.
CARRIED
The
Chair adjourned the meeting at 9:53 p.m.
THIRD Meeting - Regular Session
The Administrative
Services Committee met in regular session this 29th day of March,
2016 in the Oakville and Trafalgar Rooms of the
Oakville Municipal Building, 1225 Trafalgar Road, Oakville, commencing at
8:00 p.m.
Present: Chairperson - Councillor Roger
Lapworth
Councillors - Dave Gittings
- Jeff
Knoll
- Natalia
Lishchyna
- Sean
O’Meara (Arrived at 8:05 p.m.)
Staff - G.
Lalonde, Commissioner of Corporate Services and Treasurer
- J.
Courtemanche, Director of Strategy, Policy and Communications
- L.
Horlor, Deputy Treasurer and Director of Financial Operations
- P.
Sauvageot, Director of Internal Audit
- N.
Sully, Deputy Treasurer and Director of Financial Planning
- V.
Tytaneck, Town Clerk
- J.
Barry, Senior Manager of Enforcement Services
- K.
Galione, Senior Manager of Legislative Services
- J.
Knighton, Manager of Realty Services
- S.
Campbell, Supervisor of Licensing and By-law Enforcement
- L. Morgan, Council and Committee Coordinator
Declarations of Pecuniary Interest
No declarations of pecuniary interest were
declared.
AGENDA ITEM(S)
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Moved by Councillor Knoll
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That the tax adjustments, summarized in
Appendix A and detailed in Appendices B and C of the report from the
Financial Operations department, dated January 28, 2016, in the amount of
$274,424.33 plus $5,657.88 in accrued late payment charges, be approved.
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CARRIED
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Moved by Councillor Knoll
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1.
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That the lease extension agreement for
1011 North Service Road East be approved and executed in accordance with
By-law 2013-057; and
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2.
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That the Town Solicitor be authorized
to make minor amendments to the lease documents that do not affect the
substance of the agreement.
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CARRIED
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Moved by Councillor Knoll
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1.
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That ADR Chambers Inc. be appointed as
Ombudsman for the Town of Oakville in accordance with section 223.13(1) of
the Municipal Act, 2001, S.O. 2001, c. 25 for a two-year term
commencing April 5, 2016;
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2.
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That a service agreement between the
Town of Oakville and ADR Chambers Inc. regarding the appointment of ADR
Chambers Inc. as Ombudsman be executed subject to the satisfaction of the
Town Solicitor and Town Clerk in accordance with By-law 2013-057; and
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3.
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That By-law 2016-042, a by-law to
appoint ADR Chambers Inc. as Ombudsman for the Town of Oakville, be passed.
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CARRIED
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Moved by Councillor Knoll
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That the annual statement of
remuneration and expenses paid to members of Council and appointed members
of the Committee of Adjustment prepared by the Financial Operations
department, in accordance with Section 284 of the Municipal Act, 2001,
be received.
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CARRIED
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Moved by Councillor Knoll
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That the 2015 Accomplishments and the
Proposed 2016 Work Plan for the Accessibility Advisory Committee be
received.
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CARRIED
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Moved by Councillor Knoll
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1.
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That the report of the Legal
department, dated March 7, 2016, regarding the Former Chisholm School Site
at 165 Charnwood Drive – Update and Disposition Strategy, be received; and
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2.
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That staff be authorized to issue a public
tender for the sale of the lands based upon the principles in the report,
and report back to Council with the results of the tender and
recommendations.
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CARRIED
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Moved by Councillor Knoll
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1.
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That the 2016 Business Plan and Budget
for Halton Court Services (HCS), as detailed in the report from the
Financial Operations department, dated January 25, 2016, be approved;
and
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2.
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That the City of Burlington on behalf
of the Halton Municipal Partners be authorized to implement the
recommendations contained within the 2016 Business Plan and Budget.
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CARRIED
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Moved by Councillor Knoll
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1.
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That a new service delivery model for
by-law enforcement services identified as Option 4 - 24/7 Centralized
By-law Enforcement, in the February 29, 2016 report on Municipal
Enforcement Strategy from the Clerk’s department, be approved; and
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2.
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That implementation Option B2 presented
in the February 29, 2016 report on a Municipal Enforcement Strategy from
the Clerk’s department, with implementation costs phased in over 5 years
beginning in 2017, be approved and referred to the Budget Committee for
consideration.
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CARRIED
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Moved by Councillor Knoll
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That the report dated February 25,
2016, from the Internal Auditor department be received, and the
recommendation and action plan reported be implemented by management.
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CARRIED
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Moved by Councillor Lishchyna
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1.
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That the 2015 Year End Financial Report
and Surplus Disposition be received;
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2.
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That the Treasurer be authorized to
fund and close the capital projects as identified in the report from the
Finance department, dated February 9, 2016;
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3.
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That the 2015 surplus be distributed as
follows:
- $226,759 to the Insurance reserve
- $500,000 to Equipment reserves
- $2,034,848 to the General Capital
reserve; and
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4.
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That reserves identified for closure
and consolidation be approved as outlined in the report from the Finance
department, dated February 9, 2016.
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CARRIED
The meeting
adjourned at 9:28 p.m.