FOURTH Meeting - Regular Session
The Town of Oakville Council met in regular session this 23rd
day of February, 2015 in the Council Chamber of the Oakville Municipal
Building, 1225 Trafalgar Road, Oakville commencing at 7:00 p.m.
Present: Mayor - Rob Burton
Councillors - Tom Adams
- Pam
Damoff
- Cathy
Duddeck
- Allan
Elgar
- Dave
Gittings
- Marc
Grant
- Nick
Hutchins
- Max
Khan
- Jeff
Knoll
- Roger
Lapworth
- Sean
O'Meara
- Ralph
Robinson
Staff - R.
Green, Chief Administrative Officer
-
C. Bell, Commissioner of Community Services
-
J. Clohecy, Commissioner of Community
Development
- G.
Lalonde, Commissioner of Corporate Services and Treasurer
- D. Carr,
Town Solicitor
- N.
Chandra, Assistant Town Solicitor
- J. Wice,
Assistant Town Solicitor
- P. Sauvageot,
Director of Internal Audit
- J. Courtemanche,
Director of Strategy, Policy and Communications
- D.
Cozzi, Director of Engineering and Construction
- V.
Blosser, Supervisor of Surveys, Drafting and Road Corridor
- V. Tytaneck, Town Clerk
- N. Fiorentino, Committee
Coordinator
Declarations of Pecuniary Interest
No declarations of pecuniary interest were declared.
Moved by
Councillor Khan Seconded by Councillor Adams
That the minutes of the regular
meetings of Council dated January 26, 2015 and February 9, 2015, and the
confidential minutes of the closed session of Council dated January 26, 2015,
be approved.
CARRIED
Moved by Councillor Khan Seconded
by Councillor Elgar
That, in accordance with Section 3.4(2) of
the Procedure By-law, Che Marville be permitted to appear as a delegation
regarding Item 5 - The Placement of Election Signs on Public Property on this
evening’s agenda.
CARRIED
The Mayor transferred the Chair to Councillor Duddeck and
excused himself from the meeting to avoid any perception of conflict with
respect to the next delegation speaking to the matter regarding the Integrity
Officer Inquiry Requests, Item 4 on this evening’s agenda.
RECESS
The meeting recessed at 7:44 p.m. and reconvened at 7:48
p.m.
The Mayor returned to the meeting and
resumed the Chair.
Che Marville, re: Placement of Election
Signs on Public Property, Item 5 on this evening's agenda.
Moved by
Councillor Adams Seconded by Councillor Hutchins
That the recommendations of the
Community Services Committee meeting of February 17, 2015, be approved.
CARRIED
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Administrative Services Committee, FEBRUARY
17, 2015
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Moved by
Councillor Adams Seconded by Councillor Hutchins
That the recommendations of the
Administrative Services Committee meeting of February 17, 2015, be approved.
CARRIED
Moved by
Councillor Adams Seconded by Councillor Hutchins
That the recommendations of the
Budget Committee meeting of
February 19, 2015, be approved.
CARRIED
Moved by Councillor Adams Seconded
by Councillor Hutchins
That the agenda
items be dealt with out of order beginning with Item 5, Placement of Election
Signs on Public Property, and Item 6, Fees for Election Signs on Public
Property for the benefit of the members of the public in attendance on these
items.
CARRIED
AGENDA ITEMS
CLOSED SESSION
Moved by Councillor Duddeck Seconded by
Councillor O’Meara
That Council resolve into a
closed meeting session for the purpose of the receiving of advice that is
subject to solicitor-client privilege, including communications necessary for
that purpose with respect to Item 5.
CARRIED
Council resolved into closed
session at 8:43 p.m.
Council resolved back into
open session at 9:12 p.m.
Moved by Councillor Duddeck Seconded by
Councillor Damoff
That Item 5 - Placement of
Election Signs on Public Property be referred back to staff to reassess and
review options presented by the delegations at the Council meeting of February
23, 2015, and to provide for further public consultation on the matter.
CARRIED
Moved by Councillor Duddeck Seconded by
Councillor Damoff
That the Engineering and
Construction department report dated January 23, 2015 regarding fees for
election signs on public property, be received.
CARRIED
RECESS
The meeting recessed at 9:22 p.m. and reconvened at 9:27
p.m.
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Moved by Councillor Adams Seconded by
Councillor Hutchins
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That By-law 2015-028, a by-law to amend
By-law 2007-144, a by-law to appoint a Chief Administrative Officer for the
Corporation of the Town of Oakville, to define the duties and
responsibilities of the Chief Administrative Officer and to repeal By-law
2001-208, be passed.
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CARRIED
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Moved by Councillor Elgar Seconded by
Councillor Lapworth
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That consideration of Item C-1 be
deferred to the end of this evening’s meeting.
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CARRIED
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2.
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2015 Citizen Survey
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Report from Strategy, Policy and
Communications Department, February 13, 2015
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BEYOND THE HOUR
Moved by Councillor Lapworth Seconded by
Councillor Knoll
That this meeting proceed
beyond the hour of 10:00 p.m., but no later than
10:30 p.m.
CARRIED
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Moved by Councillor Hutchins Seconded by
Councillor Knoll
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That the 2015 Citizen Survey report
from the Strategy, Policy and Communications department dated February 13,
2015 be received.
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CARRIED
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Moved by Councillor Knoll Seconded by
Councillor Elgar
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That the presentation from Rob Lister,
President and Chief Executive Officer CEO, Oakville Hydro Corporation,
regarding the Oakville Hydro Quarterly Report be received.
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CARRIED
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Moved by Councillor Knoll Seconded by
Councillor Elgar
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1.
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That, subject to Oakville Hydro
Corporation board approval, Shareholder Approval be given pursuant to
section 10 of the Amended and Restated Shareholder Direction and Unanimous
Shareholder Declaration, for Oakville Hydro Corporation or one or more of
its subsidiaries, to participate in the three FIT 3 projects as described
in the report from the Commissioner of Corporate Services dated February
17, 2015.
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2.
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That staff be authorized to enter into
appropriate corporate and contractual arrangements to implement the three
FIT 3 projects.
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CARRIED
The Mayor transferred the Chair to Councillor Duddeck and
excused himself from the meeting to avoid any perception of conflict on this
item.
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Moved by Councillor Knoll Seconded by
Councillor Khan
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That the eight requests for formal
inquiries to be conducted by the town’s Integrity Officer filed by Gordon
Brennan under the Integrity Officer Procedure G-GEN-009-002 be received and
no further action be taken.
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CARRIED
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Moved by Councillor Knoll Seconded by
Councillor Grant
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That the report from the Legal
department and the CAO dated February 16, 2015 regarding the former public
works site, be deferred to the next Council meeting of March 30, 2015 to
enable further review of the matter.
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CARRIED
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Moved by Councillor Duddeck Seconded by
Councillor Damoff
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That the report from the Legal
Department dated February 17, 2015 regarding election signs be received.
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CARRIED
The Mayor returned to the meeting and
resumed the Chair.
Notice of Motions
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Terry Fox Day
Moved by Councillor Damoff, Seconded by Councillor Robinson
WHEREAS Terry Fox was forced to end his Marathon
of Hope on September 1st 1980 after completing 5,373 kilometers in 143
days;
WHEREAS Mr. Isadore Sharpe
made a commitment to Terry that a fundraising run would be held every year in
Terry's name “You started it. We will not rest until your dream to find a
cure for cancer is realized.”
WHEREAS the Terry Fox Run will be celebrating its 35th Anniversary in
2015;
WHEREAS the Terry Fox Run is generally held on the second Sunday after Labour
Day every year and is the longest running charity fun run in Canada, and the
largest one-day fundraiser for cancer research in the world;
THEREFORE BE IT RESOLVED:
THAT Oakville proclaim the
second Sunday after Labour Day as “Terry Fox Day” every year;
THAT other municipalities be encouraged to follow Oakville's lead in
declaring this day “Terry Fox Day”;
THAT the Province of Ontario be encouraged to follow the Province of British
Columbia and Oakville's lead in declaring this day “Terry Fox Day” across the
province; and
THAT a copy of this resolution be provided to Premier Kathleen Wynne, MPP
Kevin Flynn and MPP Indira Naidoo-Harris, the Region of Halton and the
Association of Municipalities of Ontario.
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July 2015 - Oakville's
Month of Sport
Moved by
Councillor O'Meara, Seconded by Councillor Damoff
WHEREAS the 2015 RBC Canadian Open takes place July 20 to 24th;
WHEREAS the Pan Am/Parapan Am
Games take place from July 10-26 (Pan Am) and August 7-15 (Parapan Am);
WHEREAS the Town of Oakville
has always placed a high value on the benefits of healthy living through sport;
WHEREAS the Town of Oakville
recognizes the significant sporting events taking place during the month of
July;
THEREFORE BE IT RESOLVED:
THAT the Town of Oakville declare the month
of July in 2015 as the Month of Sport in Oakville.
REQUEST FOR REPORT
Moved by Councillor Damoff Seconded
by Councillor Duddeck
That staff review the health of the magnolia tree
and condition of the house located at 42 Lakeshore Road West and
report back to Council on these issues as well as the implications
for the existing heritage designation on the property.
CARRIED
Moved by
Councillor Khan Seconded by Councillor Duddeck
CARRIED
BEYOND THE HOUR
Moved by Councillor Elgar Seconded by
Councillor Lapworth
That this meeting proceed
beyond the hour of 10:30 p.m.
CARRIED
CLOSED SESSION
Moved by Councillor Elgar Seconded by
Councillor Lapworth
That Council resolve into a
closed meeting session for the purpose of dealing with a matter related to
litigation or potential litigation, and the receiving of advice that is subject
to solicitor-client privilege, including communications necessary for that
purpose with respect to Item C-1.
CARRIED
Council resolved into closed
session at 10:25 p.m.
Council resolved back into
open session at 10:55 p.m.
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C-1.
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Ontario Municipal Board Appeal
(PL141014) - Official Plan Amendment, Zoning By-law Amendment and Site Plan -
Bronte Community Developments Corporation - 2343-2355, 2377, and 2418 Khalsa
Gate - Update and Instructions
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Report from Legal Department, February 18,
2015
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Staff direction was provided in closed session.
The
Mayor adjourned the meeting at 11:00 p.m.
________________________________
Vicki Tytaneck
TOWN
CLERK
FIRST Meeting - Regular Session
The Community Services Committee
met in regular session this 17th day of February, 2015 in the Bronte and Palermo Rooms of the Oakville Municipal
Building, 1225 Trafalgar Road, Oakville, commencing at 7:00 p.m.
Present: Chairperson - Councillor Pam Damoff
Councillors - Tom Adams
- Allan
Elgar
- Dave
Gittings
- Marc
Grant
- Nick
Hutchins
- Ralph
Robinson
Staff - J.
Clohecy, Commissioner of Community Development
- C.
Bell, Commissioner of Community Services
- D.
Cozzi, Director of Engineering and Construction
- C.
Mark, Director of Parks and Open Space
- George
Birtig, Deputy Fire Chief
-
Gary Laframboise, Chief Fire Prevention Officer
- E.
Zutis, Manager, Infrastructure Planning
- N. Fiorentino,
Committee Coordinator
Declarations of Pecuniary Interest
No declarations of
pecuniary interest were declared.
AGENDA ITEM(S)
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Moved by Councillor Adams
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That By-law 2015-010, a by-law to
dedicate certain land as part of a public highway (Part of Lots 4 and 8,
Block 58, Plan 1 - Wilson Street) be passed.
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CARRIED
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Moved by Councillor Adams
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That By-law 2015-011, a by-law to amend
By-law 1981-66 (The Fire Route By-law), be passed.
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CARRIED
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Moved by Councillor Adams
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That By-law 2015-017, a by-law to amend
the Parks By-law 2013-013, be passed.
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CARRIED
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Moved by Councillor Robinson
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That the Memorial Bench Program be
reinstated in accordance with the staff recommendations contained in the
report from the Parks and Open Space department dated January 6, 2015.
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CARRIED
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Moved by Councillor Grant
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1.
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That the report from the Parks and Open
Space department dated December 15, 2014, be received; and
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2.
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That a section of Munn’s Creek Trail at
Margot Street Park be ceremonially renamed Ian Dutton Walk, and through
discussions with the Dutton family an information sign be erected.
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CARRIED
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Moved by Councillor Robinson
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That the 2015 Road Resurfacing and
Preservation Program, as detailed in the report from the Department of
Engineering and Construction, dated January 25, 2015, be approved subject
to the approval of the 2015 Capital Budget.
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CARRIED
The Administrative Services
Committee met in regular session this 17th day of February, 2015 in the Oakville and Trafalgar Rooms of the Oakville
Municipal Building, 1225 Trafalgar Road, Oakville, commencing at 7:00 p.m.
Present: Chairperson - Councillor Max Khan
Mayor - Rob Burton
Councillors - Cathy Duddeck
- Dave
Gittings
- Jeff
Knoll
- Roger
Lapworth
- Sean
O’Meara
Staff - G.
Lalonde, Commissioner of Corporate Services and Treasurer
- N.
Sully, Deputy Treasurer and Director of Financial
Planning
- L.
Horlor, Director of Financial Operations
- P.
Sauvageot, Director of Internal Audit
- E.
Zutis, Manager of Infrastructure Planning
-
L. Morgan, Committee Coordinator
Declarations of Pecuniary Interest
No declarations of pecuniary interest were
declared.
AGENDA ITEM(S)
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Moved by Mayor Burton
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That the recommended apportionment of
taxes in the amount of $110,470.98 attached as Appendix A to the report of
the Financial Operations department, dated January 25, 2015, be approved.
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CARRIED
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Moved by Mayor Burton
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That the annual statement of
remuneration and expenses paid to members of Council and appointed members
of the Committee of Adjustment prepared by the Financial Operations
department, in accordance with Section 284 of the Municipal Act, 2001,
be received.
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CARRIED
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Moved by Mayor Burton
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That the report dated January 13, 2015,
from the Clerk’s department regarding the 2014 closed meetings statistics
be received.
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CARRIED
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Moved by Mayor Burton
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That Cole Engineering Group Limited be
retained to provide contract administration and quality assurance services
in the amount of $580,000 (excluding HST) as an extension to their existing
engineering consulting assignment and as a bona fide single source provided
for in the Purchasing By-law.
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CARRIED
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Moved by Mayor Burton
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1.
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That the acquisition of the lands
identified as Part 1 on Plan 20R-19640, shown on Appendix “A” attached, be
approved;
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2.
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That the agreement be executed in
accordance with By-law 2013-057; and
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3.
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That the Town Solicitor be authorized
to make minor modifications to the agreement that do not affect the
substance of the agreement.
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CARRIED
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Moved by Councillor Knoll
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1.
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That the 2015 Business Plan and Budget
for Halton Court Services, as detailed in the report from the Financial
Operations department, dated January 27, 2015, be approved; and
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2.
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That the City of Burlington on behalf
of the Halton Municipal Partners be authorized to implement the
recommendations contained within the 2015 Business Plan and Budget.
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CARRIED
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Moved by Councillor Duddeck
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That the Investment Review attached as
Appendix A to the December 4, 2014 report of the Director, Internal Audit,
be received and the recommendations and action plans reported in Appendix A
be implemented by management.
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CARRIED
The
Chair adjourned the meeting at 7:15 p.m.
SECOND Meeting - Regular Session
The 2015 Budget Committee met
in regular session this 19th day of February, 2015, in the Council
Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville,
commencing at 9:30 a.m.
Present: Chairperson - Councillor
Tom Adams
Mayor - Rob Burton
Councillors - Pam Damoff
- Sean
O’Meara
Staff - R.
Green, Chief Administrative Officer
- G.
Lalonde, Commissioner of Corporate Services
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C. Bell, Commissioner of Community Services
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J. Clohecy, Commissioner of Community Development
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N. Sully, Deputy Treasurer and Director of Financial Planning
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J. Courtemanche, Director of Strategy, Policy and Communications
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C. Hewitson, Manager of Financial Planning and Policy
- Senior
Management Team members
- K.
Patrick, Supervisor, Council and Committee Services
Regrets: Councillor - Allan Elgar
Also Present:
Councillors - Dave Gittings
- Ralph
Robinson
Declarations of Pecuniary Interest
No declarations of pecuniary interest were declared.
AGENDA ITEMS
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Moved by Councillor O’Meara
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That in accordance with the requirement
of Ontario Regulation 284/09 passed under the Municipal Act, 2001,
the compliance report for expenses excluded from the 2015 budget be
adopted.
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CARRIED
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Moved by Councillor Damoff
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That the overview presentation from the
Deputy Treasurer on the 2015 Operating and Capital Budget be received.
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CARRIED
The
Chair adjourned the meeting at 10:25 a.m.