Oakville Public Library BoardMINUTESMeeting #:Date:Thursday, October 17, 2024Time: 7:00 P.m. - 10:00 P.m.Location:Council ChamberBoard Members Present:Councillor Knoll, ChairBill SmithMeredith BurkeAvis MaherRebecca MayvilleRoderick SawyerRegrets: Councillor ChisholmAndrew CashmanCelso MelloStaff Present:T. Wong, CEO of Oakville Public LibraryJessica Warren, Council and Committee ServicesP. Damaso, Commissioner of Community ServicesCaitlyn Hicks, Director of Customer ExperienceM. Socol, Interim Director of Innovation and IntegrationA meeting of the Oakville Public Library Board was held on Thursday, October 17, 2024 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, commencing at 7:00 p.m.1.Territory Acknowledgement 2.Regrets As noted above.3.Declarations of Pecuniary Interest No declarations of pecuniary interest were declared.4.Confirmation of Minutes of the Previous Regular Meeting of the Board 4.1Minutes of the Regular Meeting of the Board, SEPTEMBER 18, 2024 1._Minutes.pdfMoved byRoderick SawyerSeconded byRebecca MayvilleThat the minutes of the Regular Meeting of the Oakville Public Library Board dated September 18, 2024, be approved, as amended.CARRIED5.Consent Item(s) 5.12024 Oakville Public Library (OPL) Board Key Agenda Items – October 17, 2024 1.2024 Key Board Agenda Items - October 17, 2024.pdf2.Appendix A - Board Key Agenda Items 2024.pdfMoved byRebecca MayvilleSeconded byAvis MaherThat the 2024 OPL Board Key Agenda Items report be received for information.CARRIED5.2Health and Safety Report – October 17, 2024 1.Health and Safety Report - October 17, 2024.pdfMoved byRebecca MayvilleSeconded byAvis MaherThat the Health and Safety report be received for information.CARRIED5.3Employee Retention and Turnover Metrics Report – October 17, 2024 1.Employee Retention and Turnover Report - October 17, 2024.pdfMoved byRebecca MayvilleSeconded byAvis MaherThat the Employee Retention and Turnover Metrics report be received for information. CARRIED5.4Intellectual Freedom Policy – October 17, 2024 1.Intellectual Freedom Policy - October 17, 2024.pdf2.Appendix A - Intellectual Freedom Policy (2024).pdf3.Appendix B - Intellectual Freedom Policy (2020).pdfMoved byRebecca MayvilleSeconded byAvis MaherThat the Intellectual Freedom Policy (Appendix A) be received for approval.CARRIED6.Confidential Consent Item(s) There were no confidential consent items.7.Discussion Item(s) 7.12025 Capital Budget Update – October 17, 2024 1.2025 Capital Budget - October 17, 2024.pdf2.Appendix A - draft OPL 10 Year Capital Forecast.pdfMoved byRebecca MayvilleSeconded byAvis MaherThat the 2025 Capital Budget Update be received for information. CARRIED7.2Parks, Recreation and Library Master Plan – October 17, 2024 1.Parks, Recreation and Library Master Plan - October 17, 2024.pdf2.Appendix A - PRLMP Library Board Workshop_October 17 2024_final.pdf3.Appendix B - Library Capital Forecast.pdfMoved byRoderick SawyerSeconded byBill SmithThat the Parks, Recreation and Library report and presentation be received for information. CARRIED7.32025 OPL Goals – October 17, 2024 1.2025 OPL Goals - October 17, 2024.pdfMoved byAvis MaherSeconded byRebecca MayvilleThat the 2025 OPL Goals be received for feedback.CARRIED7.4Collection Development Policy – October 17, 2024 1.Collection Development Policy - October 17.pdf2.Appendix A - PS-005 - Collection Development Policy (2024).pdf3.Appendix B - PS-005 - Collection Development Policy (2021).pdf4.Appendix C - OPL_request-for-reconsideration-of-library-material-form.pdfMoved byRoderick SawyerSeconded byAvis MaherThat the Collection Development Policy (Appendix A) be received for feedback.CARRIED7.5Library Space Booking Policy – October 17, 2024 1.Library Space Booking Policy - October 17, 2024.pdf2.Appendix A - OP-002 Library Space Booking Policy (2024).pdf3.Appendix B - OP-002 Library Space Booking Policy (2022).pdfMoved byBill SmithSeconded byRebecca MayvilleThat the Library Space Booking Policy be received for feedback.CARRIED7.6Membership Policy – October 17, 2024 1.Membership Policy - October 17, 2024.pdf2.Appendix A - PS-004 Membership Policy (2024).pdf3.Appendix B - PS-004 Membership Policy (2020).pdfMoved byAvis MaherSeconded byMeredith BurkeThat the Membership Policy be received for feedback.CARRIED7.7Mandatory Learning Policy – October 17, 2024 1.Mandatory Learning Policy - September 18, 2024.pdf2.Appendix A - Mandatory Learning (2024).pdf3.Appendix B - Mandatory Learning (2019).pdfMoved byRoderick SawyerSeconded byMeredith BurkeThat the Mandatory Learning Policy be received for feedback.CARRIED7.82024 Board Evaluation – October 17, 2024 1.2024 Board Evaluation - October 17, 2024.pdf2.Appendix A - Board Evaluation Survey.pdfMoved byRoderick SawyerSeconded byRebecca MayvilleThat the 2024 Board evaluation survey be received for feedback.CARRIED7.9CEO Update – October 17, 2024 1.CEO Update - October 17, 2024.pdfMoved byBill SmithSeconded byMeredith BurkeThat CEO Update report be received for information.CARRIED8.Confidential Discussion Item(s) There were no confidential discussion items.9.New Business There was no new business.10.Date and Time of Next Meeting Thursday, November 21, 2024Oakville Municipal BuildingCouncil Chamber - 7:00 p.m.11.Adjournment Moved byRoderick SawyerSeconded byRebecca MayvilleThat this meeting be adjourned. CARRIEDThe meeting adjourned at 8:25 p.m.No Item Selected This item has no attachments.1.2024 Board Evaluation - October 17, 2024.pdf2.Appendix A - Board Evaluation Survey.pdf1.2024 Key Board Agenda Items - October 17, 2024.pdf2.Appendix A - Board Key Agenda Items 2024.pdf1.2025 Capital Budget - October 17, 2024.pdf2.Appendix A - draft OPL 10 Year Capital Forecast.pdf1.2025 OPL Goals - October 17, 2024.pdf1.CEO Update - October 17, 2024.pdf1.Collection Development Policy - October 17.pdf2.Appendix A - PS-005 - Collection Development Policy (2024).pdf3.Appendix B - PS-005 - Collection Development Policy (2021).pdf4.Appendix C - OPL_request-for-reconsideration-of-library-material-form.pdf1.Employee Retention and Turnover Report - October 17, 2024.pdf1.Health and Safety Report - October 17, 2024.pdf1.Intellectual Freedom Policy - October 17, 2024.pdf2.Appendix A - Intellectual Freedom Policy (2024).pdf3.Appendix B - Intellectual Freedom Policy (2020).pdf1.Library Space Booking Policy - October 17, 2024.pdf2.Appendix A - OP-002 Library Space Booking Policy (2024).pdf3.Appendix B - OP-002 Library Space Booking Policy (2022).pdf1.Mandatory Learning Policy - September 18, 2024.pdf2.Appendix A - Mandatory Learning (2024).pdf3.Appendix B - Mandatory Learning (2019).pdf1.Membership Policy - October 17, 2024.pdf2.Appendix A - PS-004 Membership Policy (2024).pdf3.Appendix B - PS-004 Membership Policy (2020).pdf1.Parks, Recreation and Library Master Plan - October 17, 2024.pdf2.Appendix A - PRLMP Library Board Workshop_October 17 2024_final.pdf3.Appendix B - Library Capital Forecast.pdf1._Minutes.pdf