Town of Oakville
Council

REVISED AGENDA

Meeting #:
Date:	Monday, August 09, 2021
Time:	4:00 P.m. - 6:30 P.m.
Location:	Virtual Meeting

DUE TO THE COVID-19 EMERGENCY attendance at Town Hall is restricted and public meetings are being held by videoconference only. Live streaming video is available on oakville.ca/live or at the town's YouTube channel at youtube.com/user/townofoakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/townhall/delegations-presentations.html. 

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of  Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Council, JULY 5, 2021

4.2

Minutes of the Regular Session of Planning and Development, JULY 5, 2021

4.3

Minutes of the Special Session of Council, JULY 6, 2021 - 5:30 p.m.

4.4

Minutes of the Special Session of Council, JULY 6, 2021 - 6:30 p.m.

• Recommendation:
  1. That the minutes of the regular session of Council dated July 5, 2021, be approved.
  2. That the minutes of the Planning and Development session of Council dated July 5, 2021, be approved.
  3. That the minutes of the Special Sessions of Council dated July 6, 2021 5:30 p.m. and 6:30 p.m., be approved.
• Recommendation:

  In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

  Mayor Burton proclaimed September 20 - 26, 2021 to be Bullying Elimination Week.

5.

Public Presentation(s)

6.

Committee of the Whole

• Recommendation:

  That this meeting proceed into a Committee of the Whole session.

7.

Consent Item(s)

7.1

Investing in Canada Infrastructure Program: Public Transit Stream Agreement, By-law 2021-057

• Recommendation:
  1. That the staff report dated July 27, 2021, entitled Investing in Canada Infrastructure Program: Public Transit Stream Agreement from the Finance department, be received.
  2. That By-law 2021-057, a by-law to authorize the execution of the transfer payment agreement for investing in Canada Infrastructure Program (ICIP): Public Transit Stream, be passed.
  3. That the Transfer Payment Agreement (TPA) with the Province of Ontario for the Investing in Canada Infrastructure Program (ICIP): Public Transit Stream, be executed in accordance with By-law 2021-057.

7.2

Corporate Policy Update

• Recommendation:

  That the Administration of Recreation and Culture Programs and Services Policy (MS-REC-004) be reconfirmed as approved, and updates to the related Administration of Recreation and Culture Programs and Services Procedure (MS-REC-004-001) be received.

7.3

By-law 2021-115, A by-law to Invoice Payments in lieu of Tax on Provincial Institutions

• Recommendation:

  That By-law 2021-115, a by-law to provide for the levying of payments in lieu of taxes for the year 2021 on Halton Healthcare Services Corporation and the Sheridan College Institute of Technology and Advanced Learning, as attached to the report of the Finance Department dated July 27, 2021, be approved.

8.

Confidential Consent Item(s)

8.1

1194 Stirling -Joint Oakville Hydro-Town Easement-Reduction In Size

See confidential agenda.

• Recommendation:

  That the recommendation contained in the confidential report dated July 27, 2021, from the Legal Department, be approved.

9.

Discussion Item(s)

Item 9.3 was deferred from the July 5, 2021 Council meeting.

9.1

COVID-19 Update

• Recommendation:

  That the verbal update from the CAO be received.

9.2

Transitioning to COVID-19 Interim Recovery Action Plan

• Recommendation:
  1. That Council receive the report entitled “Transitioning to COVID-19 Interim Recovery Action Plan”.
  2. That Council adopt an interim 2021 Community Investment Funding Plan that supports neighbourhood groups, BIAs and sport organizations through their restart and provide community recognition with the following recommendations:

  • That $18,500 of unspent 2020 funds be transferred from the Tax Rate Stabilization reserve for the Sport Development Grant program as a one time measure to allow for increased support of sport recovery efforts in 2021;
  • That $52,000 of unspent 2020 funds be transferred from the Tax Rate Stabilization reserve for the Special Event Fee Waiver program as a one time measure to support community events and activity during the recovery in 2021; and
  • That $6,000 of unspent 2020 funds be transferred from the Tax Rate Stabilization reserve for the Community Spirit Awards as a one time measure to recognize 2019 and 2020 nominations in 2021.

9.3

Bulk Loose Leaf Collection Program – Proposed Improvements

• Recommendation:
  1. That the staff report, Bulk Loose Leaf Collection Program – Proposed Improvements from the Roads and Works Operations Department, dated June 22, 2021, be received.

  2. That the options to improve/expand the Bulk Loose Leaf Collection Program set out within this report, be referred to the Budget Committee for consideration as part of the 2022 budget process.

9.4

Gypsy Moth Mitigation Plan, August 9, 2021

• Recommendation:
  1. That the report “Gypsy Moth Mitigation Plan, August 9, 2021” dated July 27, 2021 from the Parks and Open Space department, be received.

  2. That the implementation of LDD egg mass removal from 2,358 municipal trees in the Fall of 2021 and at an estimated cost of $165,000 to be funded from Capital reserves, be approved.

  3. That staff prepare a 2022 LDD Management Program to be presented to the 2022 Budget Committee for consideration.

  4. That the Town continue to liaise with Conservation Halton and Ontario Parks in an effort to include areas under their jurisdictions in future aerial spray programs or other mitigation measures.

9.5

Sign By-law – Sign Face Area Review

• Recommendation:
  1. That the report from Municipal Enforcement Services, dated July 27, 2021, titled “Sign By-law – Sign Face Area Review”, be received.
  2. That staff be directed to undertake a review of the definitions contained within sign by-law 2018-153 relating to sign face area, sign face and sign structure ensuring the review considers:
     1. Guiding principles approved during the 2018-153 sign by-law review;
     2. Industry consultation;
     3. Current best practices in sign standards; and
     4. Options including:
        1. Removing sign structure from sign face area calculations
        2. Allowing increased sign face area where resident and safety impacts permit
        3. Creating simplified definitions and measurement protocols 

  3. That staff report back to Council with options to address these considerations by October 2021.

9.6

Community Spirit Awards Membership – August 9, 2021

Not previously listed.

• Recommendation:

  That the requirements contained within the Terms of Reference for the Community Spirit Awards Selection Committee that requires a minimum of seven committee members be waived to allow for a minimum of six committee members, until a new citizen appointment is determined.

10.

Confidential Discussion Item(s)

Item 10.2 see confidential addendum to be distributed.

10.1

Municipal Access Agreement (MAA) - Cogeco and Bell - Proposed Final Draft

See confidential agenda.

• Recommendation:

  That the recommendation contained in the confidential report dated July 29, 2021, from the Legal Department, be approved.

10.2

Appointment of Deputy Fire Chief

• Recommendation:

  That By-law 2021-119 to appoint Kalpana Rajgopalan as Deputy Fire Chief be approved.

11.

Advisory Committee Minutes

There are no Advisory Committee Minutes listed for this agenda.

12.

Rise and Report to Council

• Recommendation:

  That the report and recommendations of the Committee of the Whole be approved.

13.

Information Items (Circulated Electronically)

14.

Status of Outstanding Issues

15.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

16.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

17.

Requests for Reports

18.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

18.1

By-law 2021-057 

18.2

By-law 2021-115 

18.3

By-law 2021-117

18.4

By-law 2021-119 (re: Item 10.2)

• Recommendation:

  That the by-laws noted above be passed.

19.

Adjournment