Town of Oakville
Council

REVISED AGENDA

Meeting #:

Date:

Tuesday, September 20, 2022

Time:

7:30 P.m. - 10:30 P.m.

Location:

Council Chamber

This meeting has been rescheduled from September 19, 2022.

Town Hall is open to the public and live streaming video is available on oakville.ca/live.html or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/townhall/delegations-presentations.html.

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of  Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Planning and Development Council, AUGUST 8, 2022

4.2

Minutes of the Regular Session of Council, AUGUST 9, 2022

4.3

Minutes of the Regular Session of Planning and Development Council, SEPTMEMBER 6, 2022

4.4

Confidential Minutes of the Closed Session of Planning and Development Council, SEPTMEMBER 6, 2022

See confidential addendum.

4.5

Minutes of the Special Session of  Planning and Development Council, SEPTEMBER 12, 2022

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Committee of the Whole

7.

Consent Item(s)

Items 7.10 not previously listed.

7.1

Staff Report – Corporate Policy Update – September 19, 2022

• Recommendation:
  1. That the new Electronic Monitoring Procedure (A-ISS-001-005) be received.
  2. That updates to the Fee Assistance Recreation Connection Program Procedure (MS-SPR-002-004) be received.

7.2

Application for Approval to Expropriate for the North Service Road Project – September 19, 2022, By-law 2022-090

• Recommendation:
  1. That Application be made by The Corporation of the Town of Oakville as expropriating authority to the Council of The Corporation of the Town of Oakville as approving authority for the approval to expropriate the lands identified in Appendix “A” (the “Lands”) required for the widening and reconstruction of a portion of North Service Road and Eighth Line, all in accordance with the Expropriations Act.
  2. That staff serve and publish notice of the above Application in accordance with the terms of the Expropriations Act and all required documentation be executed by the Manager of Realty Services, Town Solicitor, CAO or any one of them.
  3. That staff forward to the Ontario Land Tribunal any requests for a hearing that may be received.
  4. That staff work with the affected owners to negotiate amicable agreements of purchase and sale where possible.
  5. That staff be given authority to enter into amicable purchase agreements to acquire the Lands and the purchase agreements required to complete the acquisition be executed in accordance with By-Law 2013-057.
  6. That the CAO be delegated authority to approve the compensation for the amicable agreements based on market value for these property interests, together with any other compensation for which the owners may be entitled to under the Expropriations Act, which shall not exceed $600,000 in total per property (excluding legal and consulting costs), in accordance with the procedures set out in Appendix “B”.
  7. That By-Law 2022-090, authorizing the bringing of an application to expropriate the Lands, be passed.

7.3

COVID-19 Recovery Action Plan 2021-2022 – September 19, 2022

• Recommendation:

  That the staff report dated September 13, 2022, entitled Progress Report on the COVID-19 Recovery Action Plan 2021-2022, be received.

7.4

Renewal of Animal Control Contract with Oakville Milton Humane Society

• Recommendation:
  1. That the Animal Control Contract attached as Appendix A to the report from the Municipal Enforcement Services Department dated September 6, 2022, be approved.
  2. That the contract between the Corporation of the Town of Oakville and the Oakville and Milton Humane Society be executed in accordance with By-law 2013-057.

7.5

By-law 2022-102 - A by-law to dedicate certain land as part of a public highway (Part 4, Plan 20R-21672, and Parts 4 and 5, Plan HR1780838 - Dante Court)

• Recommendation:

  That By-law 2022-102 - A by-law to dedicate certain land as part of a public highway (Part 4, Plan  20R-21672, and Parts 4 and 5, Plan HR1780838 - Dante Court) be passed. 

7.6

June 30, 2022 Financial Results

• Recommendation:
  1. That the staff report dated September 6, 2022, entitled June 30, 2022 Financial Results from the Finance department, be received.
  2. That the 2022 capital budget be amended to add $504,000 to project 42102110 Accommodation Needs funded from the Capital Reserve for preliminary work required to implement a physical work environment that supports hybrid work styles.
  3. That the 2022 capital budget be amended to add a new project in the amount of $136,000 funded from the Building Maintenance reserve fund for design and consulting fees related to repairs needed at Wedgewood pool.
  4. That $448,600 for the Winter Recreation Strategy for the 2022/2023 season be approved to be funded from the Tax Stabilization reserve.

7.7

By-law 2022-111 - A by-law to dedicate certain land as part of public highway – (Part 10, Plan 20R-16898, and Part 11, Plan 20R-21375 – Oak Walk Drive)

• Recommendation:

  That By-law 2022-111- A by-law to dedicate certain land as part of public highway – (Part 10, Plan 20R-16898, and Part 11, Plan 20R-21375 – Oak Walk Drive) be passed.

7.8

Digital Oakville 2022 Plan and Look Ahead

• Recommendation:

  That the 2022 Digital Plan from the Strategy, Policy and Communications department, be received.

7.9

Capital Funding Request for Solar Photovoltaic (PV) Installation at Oakville Trafalgar Community Centre

• Recommendation:
  1. That the staff report dated September 13, 2022, entitled Capital Funding Request for Solar Photovoltaic (PV) Installation at Oakville Trafalgar Community Centre from the Facilities and Construction Management Department, be received.
  2. That Council approve Option 1 as outlined in the report for implementation.
  3. That a capital project be created for Solar PV at Oakville Trafalgar Community Centre in the amount of $1,490,000 to be funded from federal grants ($1,006,490) and capital reserve ($483,510).
  4. That staff be authorized to execute the Transfer Payment Agreement with the Government of Canada in accordance with By-law 2013-057.
  5. That Council approve staff to amend the agreement signed with Oakville Enterprises Corporation in order to transition to a traditional invoicing arrangement for the implementation of the full scope of the solar PV system at OTCC.

7.10

Recommendation Report, Draft Plan of Condominium, Trafalgar Heights Inc., 24CDM-22002/1413

Not previously listed.

• Recommendation:

  That the Director of Planning Services be authorized to grant draft plan approval to the Draft Plan of Condominium (24CDM-22002/1413) submitted by Trafalgar Heights Inc., prepared by KRCMAR, dated April 29, 2022, subject to the conditions contained in Appendix ‘A’ of the Planning Services report dated September 13, 2022.

8.

Confidential Consent Item(s)

There are no Confidential Consent Items listed for this agenda.

9.

Discussion Item(s)

9.1

Community Energy Strategy Implementation Update

• Recommendation:
  1. That the Community Energy Strategy Implementation Update be received.

  2. That the Service Agreement (Appendix A) with Future Energy Oakville, including the commitment to add a budget request for funding in the amount of $50,000 for the Town’s financial contribution, be endorsed.
     

9.2

Downtown Cultural Hub Workplan Update 2022

• Recommendation:
  1. That staff be directed to proceed with capital planning based on a dispersed model of new cultural facilities in the downtown area.

  2. That staff be directed to include appropriate capital budget request for Council consideration in the 2023 budget process.

9.3

2022 Oakville Municipal Development Corporation AGM, Appointment of Auditors, Directors, Approval of Financial Statements

• Recommendation:
  1. That the resolutions submitted by the Board Chair of Oakville Municipal Development Corporation in the correspondence to the Mayor and Members of Council dated August 23, 2022 attached as Appendix A, with regard to the following matters, be approved:

      

     1. The appointment of auditors of the Oakville Municipal Development Corporation;
     2. The compensation for the Directors of the Oakville Municipal Development Corporation, attached;
     3. The financial statements of Oakville Municipal Development Corporation for the year ended December 31, 2021, attached as Appendix B.
  2. That the Mayor as shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolution for and on behalf of the Town in its capacity as the sole shareholder.
     

      

9.4

Oakville Transit Energy Infrastructure and Energy Services Project Update

• Recommendation:

  That the report dated September 13, 2022, entitled Oakville Transit Energy Infrastructure and Energy Service project update, be deferred.

10.

Confidential Discussion Item(s)

There are no Confidential Discussion Items listed for this agenda.

11.

Advisory Committee Minutes

There are no Advisory Committee Minutes listed for this agenda.

12.

Rise and Report to Council

13.

Information Items (Circulated Electronically)

13.1

Council Information Items from July 27, 2022 - September 6, 2022

13.2

Memo - Clerk’s Department RE: Municipal Clearance Regarding a Liquor Sales Licence for Opera Cafe

13.3

Memo - Clerk’s Department RE: Municipal Clearance Regarding a Liquor Sales Licence for Boon Burger

13.4

Memo - Clerk’s Department RE: Municipal Clearance Regarding a Liquor Sales Licence for Sunset Grill

13.5

Memo - Oakville Transit RE: PRESTO Open Payment

13.6

Memo - Planning Services RE: Mid-rise & Tall Building Development Proposals

13.7

Memo - Economic Development RE: Oakville named on Site Selection Magazine’s Canada’s Best Locations list 2022

14.

Status of Outstanding Issues

14.1

Status of Outstanding Issues for September 2022

15.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

16.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

17.

Requests for Reports

18.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

18.1

By-law 2022-090

A by-law to authorize an application to expropriate lands along Eighth Line and North Service Road (re: Item 7.2)

18.2

By-law 2022-101

A by-law to amend By-law 1984-1 (The Traffic By-law)

18.3

By-law 2022-102

A by-law to dedicate certain land as part of a public highway - Dante Court (re: Item 7.5)

18.4

By-law 2022-111

A by-law to dedicate certain land as part of public highway – (Part 10, Plan 20R-16898, and Part 11, Plan 20R-21375 – Oak Walk Drive) (re: Item 7.7)

18.5

By-law 2022-112

A by-law to confirm the proceedings of a meeting of Council.

19.

Adjournment

20.

Additional Correspondence