Oakville Public Library Board
Regular Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
Council Chamber

Town Hall is open to the public and live streaming video is available on https://opl.ca/About-OPL/Library-Board/Board-Agendas-and-Minutes or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. For further information go to https://opl.ca/About-OPL/Library-Board.

1.
Territory Acknowledgement

 

2.
Regrets

 

3.
Declarations of Pecuniary Interest

 

4.
Confirmation of Minutes of the Previous Regular Meeting of the Board

 

5.
Consent Item(s)

 

5.1
2025 Oakville Public Library (OPL) Board Key Agenda Items – February 20, 2025

This item has attachments. 
1.2025 Key Board Agenda Items - February 20, 2025.pdf
2.Appendix A - Board Key Agenda Items 2025.pdf
  • Recommendation:

    That the 2025 OPL Board Key Agenda Items report be received for information.

5.2
Health and Safety Report – February 20, 2025

This item has attachments. 
1.Health and Safety Report - February 20, 2025.pdf
  • Recommendation:

    That the Health and Safety report be received for information.

5.3
2024 Year-End Employee Retention and Turnover Metrics Report – February 20, 2025

This item has attachments. 
1.2024 Year-End Employee Retention and Turnover Metrics Report - February 20, 2025.pdf
  • Recommendation:

    That the 2024 Year-End Employee Retention and Turnover Metrics report be received for information.

5.4
OPL Board Procedural Bylaws Update – February 20, 2025

This item has attachments. 
1.OPL Board Bylaws Update - February 20, 2025.pdf
2.Appendix A - OPL Board Procedural By-Laws (2024).pdf
3.Appendix B - OPL Board Procedural By-Laws (2022).pdf
  • Recommendation:

    That the updates to the OPL Board Procedural bylaws be approved

5.5
Membership Policy – February 20, 2025

This item has attachments. 
1.Membership Policy - February 20, 2025.pdf
2.Appendix A - PS-004 Membership Policy (2024) .pdf
3.Appendix B - PS-004 Membership Policy (2020) .pdf
  • Recommendation:

    That the Membership Policy be approved.

5.6
Volunteer Policy – February 20, 2025

This item has attachments. 
1.Volunteer Policy - February 20, 2025.pdf
2.Appendix A - OP-004 Volunteer Policy (2025).pdf
3.Appendix B - OP-004 Volunteer Policy (2020).pdf
  • Recommendation:

    That the Volunteer Policy be approved.

6.
Confidential Consent Item(s)

 

7.
Discussion Item(s)

 

7.1
Comprehensive Financial Report at December 31, 2024

This item has attachments. 
1.Comprehensive Financial Report at December 31, 2024.pdf
  • Recommendation:

    That the Comprehensive Financial Report at December 31, 2024 be received for information.

7.2
Prioritization of the Short-Term Parks, Recreation and Library Master Plan Actions – February 20, 2025

This item has attachments. 
1.Prioritization of the Short-Term Parks, Recreation and Library Master Plan Actions for OPL - February 20, 2025.pdf
  • Recommendation:

    That the Prioritization of the Short-term Parks, Recreation and Library Master Plan Actions report be received for feedback.

7.3
Performance and Measures Annual Report 2024 – February 20, 2025

This item has attachments. 
1.Performance and Measures Annual Report 2024 – February 20, 2025.pdf
2.Appendix A - Performance and Measures Annual Report 2024.pdf
  • Recommendation:

    That the Performance and Measures Annual Report 2024 be received for information.

7.4
Customer Satisfaction Survey 2024 Results – February 20, 2025

This item has attachments. 
1.Customer Satisfaction Survey 2024 Results - February 20, 2025.pdf
  • Recommendation:

    That the Customer Satisfaction Survey 2024 Results report be received for discussion.

7.5
Q4 2024 OPL Goals Update – February 20, 2025

This item has attachments. 
1.2024 Q4 OPL Goals - February 20, 2025.pdf
2.Appendix A - Diversity Equity and Inclusion Strategic Framework - Year Two.pdf
  • Recommendation:

    That the Q4 2024 OPL Goals Update be received for information.

7.6
CEO Update – February 20, 2025

This item has attachments. 
1.CEO Update- February 16, 2025.pdf
  • Recommendation:

    That CEO Update report be received for information.

8.
Confidential Discussion Item(s)

 

There are no confidential discussion items.

9.
New Business

 

10.
Date and Time of Next Meeting

 

Thursday March 20, 2025


Oakville, Municipal Building


Council Chamber - 7:00 p.m.

11.
Adjournment

 
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