Town of Oakville
2022 Budget Committee

AGENDA

Meeting #:
Date:	Tuesday, December 14, 2021
Time:	1:30 P.m. - 3:30 P.m.
Location:	Virtual Meeting

DUE TO THE COVID-19 EMERGENCY attendance at Town Hall is restricted and public meetings are being held by videoconference only. Live streaming video is available on oakville.ca/live or at the town's YouTube channel at youtube.com/user/townofoakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/townhall/delegations-presentations.html. 

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1.

Regrets

2.

Declarations of Pecuniary Interest

3.

Consent Items(s)

There are no Consent Items listed for this agenda.

4.

Confidential Consent Item(s)

There are no Confidential Consent Items listed for this agenda.

5.

Discussion Item(s)

5.1

2022 Operating and Capital Budget Deliberations

• Recommendation:
  1. THAT the staff report dated December 7, 2021, entitled 2022 Operating and Capital Budget Deliberations from the Finance Department, be received.

  2. THAT items 5.2 to 5.7 be received by the Budget Committee and that the recommendations be considered as part of Appendix A of this report.

  3. THAT the recommendations contained in Appendix A of this report be approved.

5.2

Neighbourhood Traffic Safety Program

• Recommendation:
  1. That the report entitled Neighbourhood Traffic Safety Program from the Transportation and Engineering Department, dated November 16, 2021 be received.
  2. That $50,000 be added to the 2022 Capital Budget for speed studies to be conducted in the Neighbourhood 40 km/h Zones with funding provided from the Capital Reserve.
  3. That $20,000 be added to the 2022 Capital Budget for the implementation of the 11 Community Safety Zones approved by Council on October 18, 2021 with funding provided from the Capital Reserve.
  4. That $100,000 be added to the 2022 Capital Budget for data collection and monitoring to support the Neighbourhood Traffic Safety Program with funding provided from the Capital Reserve.
  5. That $40,000 be added to the 2022 Capital Budget for the Traffic Safety Analysis Software Pilot with funding provided from the Capital Reserve.
  6. That $500,000 be added to the 2022 Capital Budget, which combined with $500,000 in the existing project 53411801 Traffic Signal Construction Program, will provide $1,000,000 for the installation of 20 pedestrian crossovers in 2022 with funding provided from the Capital Reserve.
  7. That $225,000 (net) be added to the 2022 Operating Budget for the operation of 14 Automated Speed Enforcement cameras for a six-month period in 2022, based on an annualized cost of $470,000.
  8. That $260,000 be added to the 2022 Operating Budget for additional staff resources to support the Neighbourhood Traffic Safety Program.
  9. That $50,000 be added to the 2022 Operating Budget for Communications to support the Neighbourhood Traffic Safety Program.

5.3

Bulk Loose Leaf Collection Program – Proposed Improvements

• Recommendation:
  1. That the 2022 Budget Committee approve the following service level improvements for the Town’s Bulk Loose Leaf Collection Program commencing in 2022:
     
     1. Provide bulk loose leaf collection service to areas/roadways adjacent to mature woodlots,
     2. Provide bulk loose leaf collection to areas with increasing service levels based on the following area age matrix:
        1. Area age: 25 years -> Initial 1 service pass provided
        2. Area age: 40 years -> additional 2^nd service pass provided
        3. Area age: 60 years -> full 3 pass service provided
     3. Removal of the spring loose leaf collection program in favour of an ad-hoc spring pick-up if/when the fall program service level is not met,
     4. Increased communications/marketing efforts.

  2. That $2,300 be added to the 2022 operating budget as set out within this report to support the proposed service level change.

5.4

Park Enforcement Pilot Program

• Recommendation:
  1. That the report from Municipal Enforcement Services dated November 8, 2021 titled Park Enforcement Pilot Program be received.
  2. That a two-year Park Enforcement Pilot Program (2022 and 2023) funded through the tax rate stabilization reserve be approved, specifically for:
     1. Approval of a maximum of $900,000 for staffing, equipment, vehicles and technology costs annually over the period of the pilot, to create a unit of seasonal and part-time employees to address the seasonality of park enforcement
     2. Approval of a service level standard of:
        1. A patrol methodology – whereby officers will not be stationed at parks
        2. A minimum 70 weekly spring and summer park patrols and 10 weekly off-season park patrols
        3. Participation in Police on Parks Patrol weekly (Friday and Saturday night) with an extra patrol on the Sunday of long-weekends, from Victoria Day to Labour Day
        4. A park enforcement priority matrix which drives patrols so that focus is placed on parks with the highest complaint/incident level
        5. Continued adherence to the town’s established progressive enforcement model
  3. That staff be directed to provide updates on the effectiveness of the Park Enforcement Pilot Program in 2022 and 2023 to the Budget Committee.

5.5

Heritage Grant Program - Proposed Budget Increase

• Recommendation:
  1. That the report titled ‘Heritage Grant Program – Proposed Budget Increase’ dated November 16, 2021 from Planning Services, be received.

  2. That Council approve the increase of the Heritage Grant Program annual budget from $90,000 to $120,000.

5.6

2022 LDD Management Program

• Recommendation:
  1. The report 2022 LDD Management Program, dated November 16, 2021 from the Parks and Open Space department, be received.

      

  2. The recommended 2022 aerial spray program include forested areas having more than 3,750 LDD egg mass density, corresponding to severe and heavy defoliation.

      

  3. That Option 2, as outlined within the staff report, be approved as the recommended 2022 LDD Management Program, at an estimated cost of $752,500, to be funded from the Capital Reserve.

      

  4. That staff continue to liaise with Conservation Halton and Ontario Parks in an effort to include areas under their jurisdictions in aerial spraying programs or other mitigation measures in 2022.

      

5.7

COVID-19 Winter Recreation Strategy and Commercial Recovery Initiative

• Recommendation:
  1. That the report entitled “COVID-19 Winter Recreation Strategy and Commercial Recovery Initiative”, be received;
  2. That the Commercial Recovery Initiative be extended to December 31, 2022;
  3. That the permit fees for approvals and use of town lands associated with the Commercial Recovery Initiative be waived for 2022 and that the revenue shortfall be funded from the Tax Stabilization Reserve;
  4. That the Winter Recreation Strategy for the 2021/2022 season, be approved; and
  5. That $352,900 for the Winter Recreation Strategy be funded from the Tax Stabilization Reserve.

6.

Confidential Discussion Item(s)

There are no Confidential Discussion Items listed for this agenda.

7.

Adjournment