Town of Oakville
ADMINISTRATIVE
SERVICES
COMMITTEE
AGENDA
Tuesday, December 11, 2018
Oakville and Trafalgar Rooms
7:00 p.m.
Wireless devices must be switched to the
non-audible function during this meeting.
Assistive listening devices are available for
your convenience from the Clerk’s staff.
www.oakville.ca
Register as a
delegation
Delegations wishing to address the Administrative Services Committee may contact the Clerk’s department at
905-815-6015 or [email protected]
or alternatively, the Chair will invite anyone in the audience wishing to speak
to an item, to come forward at the appropriate time during the meeting when the
item is presented for consideration. Delegations shall be permitted to speak
for a maximum of ten minutes per agenda item.
Should you have any handouts, 20 copies are required if you
would like them distributed to the members during your presentation, or you may
provide a copy to the Clerk which will be scanned and forwarded to the members
after the meeting. Also, should you wish to use a PowerPoint presentation,
please forward it to the Clerk’s department at [email protected] by noon
the day of the meeting.
The
recommendations of this Committee will be presented at the next regular Council
meeting for consideration by the entire Council. Should you wish to address
Council regarding an issue from this agenda, please sign the Council Delegation Register Sheet located on the
table in the back of the committee meeting room or notify the Clerk’s Office at
905-815-6015 or [email protected] no later than
noon the day of the regular Council Meeting.
TOWN OF OAKVILLE
Administrative
Services Committee
Agenda
Tuesday, December 11, 2018
Oakville and Trafalgar Rooms
7:00 p.m.
CHAIRPERSON: To
Be Determined
The items from
this agenda will be presented at the
Council Meeting
of December 17, 2018.
Regrets
Declarations of Pecuniary Interest
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Recommendation:
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That the request from Multiple
Sclerosis Society of Canada to conduct charitable lottery events in the
Town of Oakville be approved.
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Recommendation:
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That the 2018 Inclusion Initiatives
Update report from the Strategy, Policy and Communications department be
received.
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There are no Confidential Consent Items
listed for this agenda.
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Recommendation:
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That the Audit Planning Report prepared
by KPMG for the 2018 fiscal year be received.
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Recommendation:
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1.
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That the September 30th, 2018 Financial
Progress report be received;
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2.
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That the transfers to and from the
Reserves and Reserve Funds and transactions contained in the November 12,
2018 Finance department report be approved; and
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3.
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That the Transit Fare Card Reserve Fund
be closed and any remaining funds be transferred to the Gas Tax Reserve Fund.
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Recommendation:
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1.
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That the Municipal Accommodation Tax
(MAT) Implementation Plan, detailed in the November 15, 2018 report from
the Economic Development and Finance departments, be received;
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2.
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That an interest bearing capital
reserve for the Town’s share of the Municipal Accommodation Tax (MAT)
revenue, be established;
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3.
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That by-law 2018-137, a by-law to
establish a Municipal Accommodation Tax (MAT), attached as Appendix A to
the November 15, 2018 report from the Economic Development and Finance
departments, be passed;
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4.
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That a Municipal Accommodation Tax
(MAT) Administration Fee, being five percent (5%) of the MAT payable, be
approved.
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C-1.
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Oakville Powerboat Seawall Construction
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Report from Commissioner of Corporate
Services and Commissioner of Community Services,
November 26,
2018
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See attached Confidential Agenda
distributed separately to Mayor
and Members of Council Only.
**CONFIDENTIAL**For Mayor and
Members of Council Only.
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There are no Advisory Committee Minutes
listed for this agenda.
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