TWENTIETH Meeting -
Regular Session
The Town of Oakville
Council met in regular session this 19th day of September, 2016 in
the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road,
Oakville, commencing at 7:02 p.m.
Present: Mayor - Rob Burton
Councillors - Tom Adams
- Ray
Chisholm
- Cathy
Duddeck
- Allan
Elgar
- Dave
Gittings
- Marc
Grant
- Nick
Hutchins
- Jeff
Knoll
- Roger
Lapworth
- Natalia
Lishchyna
- Sean
O'Meara
- Ralph
Robinson
Staff - R.
Green, Chief Administrative Officer
-
J. Clohecy, Commissioner of Community
Development
- G.
Lalonde, Commissioner of Corporate Services and Treasurer
- C. Bell,
Commissioner of Community Services
- D. Carr,
Town Solicitor
- V. Tytaneck, Town Clerk
- J. Barry, Director of Municipal
Enforcement Services
- J.
Courtemanche, Director of Strategy, Policy and
Communications
-
S. Switzer, Director of Facilities and Construction
Management
- D. Cozzi, Director of
Engineering and Construction
- C. Toth, Director of Environmental
Policy
- M. Brennan, Senior Manager
of Recreation
- S.
Douglas-Murray, Senior Manager of Cultural Services
- J.
Stephen, Senior Manager of Transportation
- K.
Galione, Senior Manager of Legislative Services
- N.
Wolfe, Manager of Capital Projects
- S.
Campbell, Supervisor of Licensing and By-law Services
- J.
Warren, Council and Committee Coordinator
Declarations of Pecuniary Interest
Mayor Burton declared a conflict with respect to the Deer
Run Avenue Emergency Access Laneway Class Environmental Assessment Study, Item
5 on the Community Services Committee Agenda of September 12, 2016, as he is a
resident on a street abutting Deer Run Avenue.
Confirmation of Minutes of the previous Council
Meeting(s)
Moved by
Councillor Lishchyna Seconded by Councillor Knoll
1. That the minutes
of the regular session of Council and the confidential minutes of the closed
session of Council, dated August 22, 2016, be approved.
2. That the minutes
of the Planning and Development session of Council, dated September
6, 2016, be approved.
CARRIED
In accordance with section 3.2(1) of the
Procedure By-law, the Mayor took the agenda items out of order.
Delegations
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Fraser Damoff, re: Trafalgar Park
Revitalization Project – Progress Update and Contract, Item 6 on the
Administrative Services Committee Agenda of September 12, 2016.
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Chris Kowalchuk,
re: Trafalgar Park Revitalization Project – Progress Update and Contract, Item
6 on the Administrative Services Committee Agenda of September 12, 2016.
Moved by
Councillor Duddeck Seconded by Councillor Chisholm
That the recommendations of the
Administrative Services Committee meeting of September 12, 2016, be approved,
subject to the separation of Item # 4 – Mobile Sign Regulation Update - By-law
2016-031.
CARRIED
Moved by
Councillor Duddeck Seconded by Councillor Hutchins
That the recommendation of the
Administrative Services Committee meeting of September 12, 2016, regarding Item
4 – Mobile Sign Regulation Update -
By-law 2016-031, be approved.
LOST
Moved by
Councillor Knoll Seconded by Councillor Grant
1. That By-law 2016-031, being a by-law to amend Town of Oakville Sign
By-law 2006-005 attached as Appendix A to the report dated August 10, 2016,
from the Clerk’s department be approved, as revised to include a twenty (20)
business day maximum submission period under sections 31 b. (4) and 33, and
come into effect January 1, 2017; and
2. That a further review of the minimum distance of separation between mobile
signs be undertaken as part of the 2017 comprehensive sign by-law review.
CARRIED
Mayor Burton transferred the
Chair to Councillor Lishchyna and excused himself from the meeting, as
he declared a conflict of interest with respect to Deer Run Avenue Emergency
Access Laneway Class Environmental Assessment Study, Item 5 on the Community
Services Committee Agenda of September 12, 2016.
Delegations
Community
Services Committee, SEPTEMBER 12, 2016
Moved by
Councillor Adams Seconded by Councillor Elgar
That the recommendations of the
Community Services Committee meeting of September 12, 2016, be approved.
CARRIED
The Mayor returned to the meeting and resumed the
Chair.
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Moved by Councillor Knoll Seconded
by Councillor Adams
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That the Town of Oakville consent to
the Region of Halton By-law 69-16 to change the composition of Regional
Council by the addition of two (2) members for the Town of Milton and one
(1) member for the Town of Oakville.
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CARRIED
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Moved by Councillor Grant Seconded
by Councillor Gittings
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That the capital budget for the
Lakeshore Road Bridge at Sixteen Mile Creek Rehabilitation Project (project
53361501) in the amount of $10,500,000, as detailed in the report from the
Engineering and Construction dated September 13, 2016 be pre-approved from
the 2017 capital budget to allow staff to tender and award the project
contract this autumn to meet the construction start date of January 2017.
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CARRIED
Waiving
of Procedure
Moved by Councillor Hutchins Seconded
by Councillor Duddeck
That, in
accordance with Section 1.2(2) of the Procedure By-law, the rules of procedure
established in Section 6.1(2), be waived to permit consideration of the following
Notice of Motion upon its introduction this evening.
CARRIED
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United Nations
‘UNiTE to End Violence against Women and Girls -Orange Campaign
Moved by Councillor
Hutchins Seconded by Councillor Adams
WHEREAS AWH requests the
Town of Oakville’s support for the United Nations ‘UNiTE to End Violence
against Women and Girls Orange Campaign’;
WHEREAS the 16 Days of
Activism Against Gender-Based Violence begin on November 25, the
International Day for the Elimination of Violence against Women, and end on
December 10, International Human Rights Day;
WHEREAS
the United Nations’ UNiTE Campaign invites governments, civil society
organizations, and individuals around the world to mark the 16 Days of
Activism with events and actions that increase awareness of the issue and
create opportunities for discussions about challenges and solutions. The
UNiTE Campaign uses the colour Orange as a uniting theme symbolizing a
brighter future - http://www.un.org/en/women/endviolence/orangedayapril2016.shtml;
WHEREAS
part of the UNiTE campaign is a global initiative to light up buildings in
symbolic support for the goals of the campaign and in the past two campaigns,
cities across Canada agreed to light up key buildings or community landmarks
in Orange, including Vancouver, Toronto, Halifax, Ottawa, Montreal, Peterborough,
Surrey and Coquitlam;
WHEREAS this year, AWH
plans to build on this success and expand the Orange lighting across Canada;
WHEREAS
for the 2016 Orange campaign, AWH asks the town of Oakville to draw attention
to the issue of violence against women by lighting up our city hall in Orange
on one or more days during the 16 days from November 25 – December 10 as the
16 Days is an opportunity for the mayor to issue a reaffirming statement of
the Town’s commitment to raise awareness of violence against women, and the
need for resources to help prevent it and support the victims who have
experienced it here at home and around the world; and
WHEREAS
AWH is keen to see a greater Canadian involvement in the international UNiTE
campaign and have written to the Prime Minister to request Government of Canada’s
support for the Orange campaign to keep the elimination of violence against
women at the top of local, national and global agendas;
THEREFORE be it resolved
that Council light up Town Hall ORANGE from
November 25th, 2016 to December 10th, 2016 as a symbol
of solidarity with the cause, this year and into the future.
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Moved by Councillor
Elgar Seconded by Councillor O’Meara
That the
following motion be amended to include all major Town recreation facilities, in
addition to Town Hall also be lit up orange during the UNiTE campaign period.
LOST
The Mayor called
for the vote on the main motion as moved by Councillor Hutchins and seconded by
Councillor Adams.
CARRIED
Process for
Approving Sign Permits on Development Application Sites
Moved
by Councillor O’Meara Seconded by Councillor Robinson
That staff report
back on the process for approving sign permits on development application
sites, how the Town communicates between departments that are involved in the
process, and how the public is notified on these sign permit issues.
CARRIED
Options to
Allow Sports Activities on Local Residential Roads
Moved by
Councillor Adams Seconded by Councillor Lishchyna
That staff report on options to allow road hockey,
basketball and similar activities to take place on local residential streets in
Oakville.
CARRIED
Pedestrian
Crossing along Speers Road between Fourth and Third Line
Moved by
Councillor Duddeck Seconded by Councillor Chisholm
That staff
provide a report to Council on how they might accelerate their plans to locate
a pedestrian crossing along Speers Road between Fourth & Third Line.
CARRIED
Moved by
Councillor Elgar Seconded by Councillor Robinson
CARRIED
ADJOURNMENT
The
Mayor adjourned the meeting at 8:45 p.m.
________________________________
Vicki Tytaneck
TOWN
CLERK
SEVENTH Meeting - Regular Session
The Administrative
Services Committee met in regular session this 12th day of September,
2016 in the Oakville and Trafalgar Rooms of the
Oakville Municipal Building, 1225 Trafalgar Road, Oakville, commencing at
7:00 p.m.
Present: Chairperson - Councillor Jeff Knoll
Mayor - Rob Burton
Councillors - Ray Chisholm
- Dave
Gittings
- Roger
Lapworth
- Natalia
Lishchyna
- Sean
O’Meara
Staff - G.
Lalonde, Commissioner of Corporate Services and Treasurer
- C.
Bell, Commissioner of Community Services
- J.
Courtemanche, Director of Strategy, Policy and Communications
- V.
Tytaneck, Town Clerk
- J.
Barry, Director of Municipal Enforcement Services
- C.
Mark, Director of Parks and Open Space
- E.
Scalera, Director of Road and Works Operations
- S.
Switzer, Director of Facilities and Construction Management
- B.
Durdin, Fire Chief
- A.
Glynn, Deputy Fire Chief
- M.
Brennan, Senior Manager of Recreation Operations
- K.
Galione, Senior Manager of Legislative Services
- M.
Maguire, Manager of Traffic Operations
- N.
Wolfe, Manager of Capital Projects
- S.
Campbell, Supervisor of Licensing and By-law Services
- A. Zamperi, Elections and Special Projects Coordinator
- L. Morgan, Council and Committee Coordinator
Declarations of Pecuniary Interest
No declarations of pecuniary interest were
declared.
AGENDA ITEM(S)
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Moved by Councillor Lapworth
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1.
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That the following updated Use of Town
Vehicles Equipment and Facility Resources policy A-BMG-002, be approved,
and related procedure
A-BMG-002-001, be received;
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2.
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That the updated Programs and Services
Financial Sustainability Procedure A-GEN-001-001, be received;
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3.
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That the Public Listing of Residents
and Community Associations policy G-BRD-001, be approved, and related
procedure G-BRD-001-001, be received;
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4.
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That the updated Policy Governing
Policies and Procedures G-GEN-001 be approved;
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5.
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That the updated Access to Records and
Information policy G-GEN-004, be approved and that related procedure
G-GEN-004-001, Access to Records, be received;
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6.
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That procedures G-GEN-004-002, Request
for Information from Staff By Individual Members of Council, and
G-GEN-004-005, Elected Officials Records, be approved;
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7.
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That the updated Storm Sewer Laterals
and Private Storm Sewer Lateral Grant Program procedure MS-SPR-002-001, be
received; and
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8.
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That the following old Corporate
policies be rescinded:
- 10-02-04 Watermain Lowering Due to
Road Reconstruction
- 10-02-07 Dedication of Road Allowance
Widening
- 10-03-04 Unauthorized Private or
Commercial Uses Within Town Road Corridors
- 10-03-10 Noise Attenuation Wall
Retrofit Policy for Town Streets.
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CARRIED
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Moved by Councillor Lapworth
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1.
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That the Traffic Control Signal
Agreement with the Town of Halton Hills, as detailed in the report from the
Department of Roads and Works Operations, dated August 10, 2016, be
approved and executed in accordance with By‑law 2013-057,
subject to the satisfaction of the Town Solicitor and the concurrence of
the Town of Halton Hills; and
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2.
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That the Director of Roads and Works
Operations be delegated authority to amend Schedule A to the Traffic
Control Signal Agreement with the Town of Halton Hills, as required for
operational changes.
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CARRIED
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Moved by Mayor Burton
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1.
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That the licence agreement extension
for River Oaks Soccer field be approved as outlined in the report from the
Parks and Open Space department, dated August 9, 2016;
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2.
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That the Town Solicitor be permitted to
make minor amendments to the lease agreement that does not modify the
intent or terms of the licence agreement; and
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3.
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That the licence agreement extension be
executed in accordance with By-law 2013-057.
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CARRIED
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Moved by Mayor Burton
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That this matter be referred back to
staff for further consideration.
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CARRIED
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Moved by Mayor Burton
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That the report dated August 23, 2016,
from the Strategy, Policy and Communications department and the Financial
Planning department, be received.
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CARRIED
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6.
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Trafalgar Park
Revitalization Project – Progress Update and Contract
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-
Report from Facilities and Construction
Management Department and Recreation and Culture Department, August 25, 2016
-
Memorandum from Facilities and Construction
Management Department and Recreation and Culture Department, September 12,
2016 (Distributed at meeting.)
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Moved by Mayor Burton
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1.
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That the joint report from Facilities
and Construction Management department and the Recreation and Culture
department, dated August 25, 2016, be received;
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2.
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That the Agreement attached as
(Appendix A) between the Town of Oakville, Diamond Schmitt Architects
Incorporated and Graham Construction and Engineering for the Trafalgar Park
Redevelopment project be executed in accordance with By-law 2013-057 and
subject to the satisfaction of the Town Solicitor;
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3.
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That the overall capital budget for the
Trafalgar Park Revitalization project currently included in the capital
forecast be increased by $994,000 and that the funds for 2017 and 2018 be
pre-approved;
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4.
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That the budget for the outdoor rink
($780,000) currently in the 2017 Parks and Open Spaces capital forecast be
pre-approved and added to this project; and
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5.
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That the budget for Trafalgar Park
playground relocation currently in the 2017 Parks and Open Spaces capital
forecast be increased by $100,000 to accommodate a shade structure and that
the funds for 2017 be
pre-approved in the amount of $250,000;
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6.
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That the Fire Hall heritage room be
approved in the amount of $275,000; and
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7.
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That the fitness centre be approved in
the amount of $450,000.
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CARRIED
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Moved by Mayor Burton
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1.
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That the Progress Report and Financial
Results as at June 30, 2016, be received;
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2.
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That the transfers to and from Reserves
and Reserve Funds and transactions contained in the report dated August 5,
2016, from the Finance department, be approved;
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3.
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That the Treasurer be authorized to
fund and close the capital projects as identified in the report dated
August 5, 2016, from the Finance department; and
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4.
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That capital project budget adjustments
and required transfers from reserves/reserve funds as outlined in the
report dated August 5, 2016, from the Finance department, be approved.
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CARRIED
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Moved by Councillor Gittings
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That the minutes of the Accessibility
Advisory Committee meeting of July 14, 2016, be received.
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CARRIED
The meeting
adjourned at 8:40 p.m.
SIXTH Meeting - Regular Session
The Community Services Committee
met in regular session this 12th day of September, 2016 in the
Bronte and Palermo Rooms of the Oakville Municipal
Building,
1225 Trafalgar Road, Oakville commencing at 7:00 p.m.
Present: Chairperson - Councillor Ralph
Robinson
Councillors - Tom Adams
-
Cathy Duddeck
-
Allan Elgar
-
Marc Grant
-
Nick Hutchins
Staff - J.
Clohecy, Commissioner of Community Development
- C.
Bell, Commissioner of Community Services
- D.
Cozzi, Director of Engineering and Construction
- C. Toth, Director of
Environmental Policy
- J. Barry, Director of
Municipal Enforcement Services
- J.
Stephen, Senior Manager of Transportation Strategy
- H.
Ellison, Manager of Parking Strategy and Business Operations
- S.
Rizvi, Transportation Engineer
- D.
Doyle, Senior Environmental Policy Analyst
- A.
Basham, Traffic Technician
- J. Lee,
Research Policy Analyst – Air
- A.
Johnson, Co-op – Traffic Operations
- J. Marcovecchio, Council and Committee Coordinator
Also Present: Councillors - Ray Chisholm
- Dave Gittings
- Natalia Lishchyna
Declarations of Pecuniary Interest
No declarations of pecuniary interest were declared.
AGENDA ITEM(S)
In accordance with Section 3.2(1) of the
Procedure By-law, the items were considered out of order.
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Moved by Councillor Hutchins
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That By-law 2016-064, a By-law to amend
By-law 1984-1 (The Traffic By-law), as detailed in the staff report from
the Engineering and Construction Department dated August 10, 2016, be
approved.
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CARRIED
Moved by
Councillor Hutchins
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1.
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That the FIT 5.0 Municipal Council
Blanket Support Resolution in Appendix A to the report from the
Environmental Policy Department dated August 19, 2016, be approved to be
issued to applicants for rooftop solar projects meeting the defined criteria
as stated in the Resolution.
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2.
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That the Municipal Council Blanket
Support Resolution in Appendix B to the report from the Environmental
Policy Department dated August 19, 2016, supporting Solar Power Network’s
successful FIT 3.1 contracts be approved.
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3.
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That the $80 administration fee
(including HST) approved by Council in September 2015 be maintained into
2016 to process applications for municipal support for rooftop mounted
solar projects.
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CARRIED
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Moved by Councillor Hutchins
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That the Parking Operations 2015
Annual Report, as detailed in the staff report from the Department of
Engineering and Construction dated August 29, 2016 be received.
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CARRIED
Moved by
Councillor Hutchins
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1.
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That the Neighbourhood On-Street
Parking Study – Former Oakville Trafalgar Hospital Area, as detailed in
the staff report from the Engineering and Construction Department dated
September 1, 2016 be received.
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2.
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That on-street parking permissions and
prohibitions in the area surrounding the former Oakville-Trafalgar Memorial
Hospital site be implemented, as outlined in the report dated September 1,
2016 from the Engineering and Construction department.
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CARRIED
Moved by
Councillor Elgar
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1.
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That the Deer Run Avenue Emergency
Access Laneway Class Environmental Assessment Study, as presented in
the staff report dated September 1, 2016, from the Engineering and
Construction Department, be received.
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2.
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That staff be requested to review the
sight lines for the safety of children crossing on Deer Run Avenue and
Acacia Court.
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CARRIED
Moved by
Councillor Grant
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1.
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That the staff report on the Health
Protection Air Quality By-law and Air Quality Initiatives Update, dated
August 19, 2016, be received.
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2.
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That an extension be granted to the
remaining existing facility engaged in the Major Emission Reduction
Strategy to support their continued effort to achieve emission reductions
below major emission threshold in 2016, and that the facility not be
required to submit an application for approval under Section 6 of the
by-law in 2016.
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CARRIED
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Moved by Councillor Grant
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That the report on the Environmental
Strategic Plan (ESP) – 2015 Implementation Update from the
Environmental Policy Department, dated August 19, 2016, be received.
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CARRIED
The
Chair adjourned the meeting at 9:07 p.m.