Town of Oakville

Council Minutes

Meeting #:
Date:	Monday, August 09, 2021
Time:	4:00 P.m. - 6:30 P.m.
Location:	Virtual Meeting

Mayor and Council:

• Mayor Burton (In person)
• Councillor Adams
• Councillor Chisholm
• Councillor Duddeck
• Councillor Elgar
• Councillor Gittings
• Councillor Grant
• Councillor Haslett-Theall
• Councillor Knoll
• Councillor Longo
• Councillor Parmar
• Councillor Robertson
• Councillor Sandhu

Regrets:

• Councillor Lishchyna
• Councillor O'Meara

Staff:

• J. Clohecy, Chief Administrative Officer (In person)
• N. Sully, Commissioner of Corporate Services and Treasurer (In person)
• C. Bell, Commissioner of Community Services (In person)
• N. Garbe, Commissioner of Community Planning (In person)
• P. Fu, Commissioner of Community Infrastructure (In person)
• D. Carr, Town Solicitor
• V. Tytaneck, Town Clerk (In person)
• J. Warren, Council and Committee Coordinator (In person)

The Town of Oakville Council met in regular session, via videoconference, this 9th day of August, 2021 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 4:00 p.m.

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1.

O Canada

2.

Regrets

As noted above.

3.

Declarations of Pecuniary Interest

No declarations of pecuniary interest were declared.

4.

Confirmation of  Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Council, JULY 5, 2021

4.2

Minutes of the Regular Session of Planning and Development, JULY 5, 2021

4.3

Minutes of the Special Session of Council, JULY 6, 2021 - 5:30 p.m.

4.4

Minutes of the Special Session of Council, JULY 6, 2021 - 6:30 p.m.

• Moved by Councillor Knoll
  Seconded by Councillor Longo
  1. That the minutes of the regular session of Council dated July 5, 2021, be approved.
  2. That the minutes of the Planning and Development session of Council dated July 5, 2021, be approved.
  3. That the minutes of the Special Sessions of Council dated July 6, 2021 5:30 p.m. and 6:30 p.m., be approved.
  CARRIED
• In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

  Mayor Burton proclaimed September 20 - 26, 2021 to be Bullying Elimination Week.

5.

Public Presentation(s)

The Mayor's Youth Council provided a presentation on their anti-racism initiative and proposed Environmental Scholarship.

6.

Committee of the Whole

• Moved by Councillor Chisholm
  Seconded by Councillor Grant

  That this meeting proceed into a Committee of the Whole session.

  CARRIED

7.

Consent Item(s)

7.1

Investing in Canada Infrastructure Program: Public Transit Stream Agreement, By-law 2021-057

• Moved by Councillor Chisholm
  1. That the staff report dated July 27, 2021, entitled Investing in Canada Infrastructure Program: Public Transit Stream Agreement from the Finance department, be received.
  2. That By-law 2021-057, a by-law to authorize the execution of the transfer payment agreement for investing in Canada Infrastructure Program (ICIP): Public Transit Stream, be passed.
  3. That the Transfer Payment Agreement (TPA) with the Province of Ontario for the Investing in Canada Infrastructure Program (ICIP): Public Transit Stream, be executed in accordance with By-law 2021-057.
  CARRIED

7.2

Corporate Policy Update

• Moved by Councillor Chisholm

  That the Administration of Recreation and Culture Programs and Services Policy (MS-REC-004) be reconfirmed as approved, and updates to the related Administration of Recreation and Culture Programs and Services Procedure (MS-REC-004-001) be received.

  CARRIED

7.3

By-law 2021-115, A by-law to Invoice Payments in lieu of Tax on Provincial Institutions

• Moved by Councillor Chisholm

  That By-law 2021-115, a by-law to provide for the levying of payments in lieu of taxes for the year 2021 on Halton Healthcare Services Corporation and the Sheridan College Institute of Technology and Advanced Learning, as attached to the report of the Finance Department dated July 27, 2021, be approved.

  CARRIED

8.

Confidential Consent Item(s)

8.1

1194 Stirling -Joint Oakville Hydro-Town Easement-Reduction In Size

• Moved by Councillor Chisholm

  That the recommendation contained in the confidential report dated July 27, 2021, from the Legal Department, be approved.

  CARRIED

9.

Discussion Item(s)

9.1

COVID-19 Update

• Moved by Councillor Robertson

  That the verbal update from the CAO be received.

  CARRIED

9.2

Transitioning to COVID-19 Interim Recovery Action Plan

• Moved by Councillor Adams
  1. That Council receive the report entitled “Transitioning to COVID-19 Interim Recovery Action Plan”.
  2. That Council adopt an interim 2021 Community Investment Funding Plan that supports neighbourhood groups, BIAs and sport organizations through their restart and provide community recognition with the following recommendations:

  • That $18,500 of unspent 2020 funds be transferred from the Tax Rate Stabilization reserve for the Sport Development Grant program as a one time measure to allow for increased support of sport recovery efforts in 2021;
  • That $52,000 of unspent 2020 funds be transferred from the Tax Rate Stabilization reserve for the Special Event Fee Waiver program as a one time measure to support community events and activity during the recovery in 2021; and
  • That $6,000 of unspent 2020 funds be transferred from the Tax Rate Stabilization reserve for the Community Spirit Awards as a one time measure to recognize 2019 and 2020 nominations in 2021.
  CARRIED

9.3

Bulk Loose Leaf Collection Program – Proposed Improvements

• Moved by Councillor Chisholm
  1. That the staff report, Bulk Loose Leaf Collection Program – Proposed Improvements from the Roads and Works Operations Department, dated June 22, 2021, be received.

  2. That the options to improve/expand the Bulk Loose Leaf Collection Program set out within this report, be referred to the Budget Committee for consideration as part of the 2022 budget process.

  CARRIED

9.4

Gypsy Moth Mitigation Plan, August 9, 2021

• Moved by Councillor Elgar
  1. That the report “Gypsy Moth Mitigation Plan, August 9, 2021” dated July 27, 2021 from the Parks and Open Space department, be received.

  2. That the implementation of LDD egg mass removal from 2,358 municipal trees in the Fall of 2021 and at an estimated cost of $165,000 to be funded from Capital reserves, be approved.

  3. That staff prepare a 2022 LDD Management Program to be presented to the 2022 Budget Committee for consideration.

  4. That the Town continue to liaise with Conservation Halton and Ontario Parks in an effort to include areas under their jurisdictions in future aerial spray programs or other mitigation measures.

  CARRIED

9.5

Sign By-law – Sign Face Area Review

• Moved by Councillor Gittings
  1. That the report from Municipal Enforcement Services, dated July 27, 2021, titled “Sign By-law – Sign Face Area Review”, be received.
  2. That staff be directed to undertake a review of the definitions contained within sign by-law 2018-153 relating to sign face area, sign face and sign structure ensuring the review considers:
     1. Guiding principles approved during the 2018-153 sign by-law review;
     2. Industry consultation;
     3. Current best practices in sign standards; and
     4. Options including:
        1. Removing sign structure from sign face area calculations
        2. Allowing increased sign face area where resident and safety impacts permit
        3. Creating simplified definitions and measurement protocols 

  3. That staff report back to Council with options to address these considerations by October 2021.
  CARRIED

9.6

Community Spirit Awards Membership – August 9, 2021

• Moved by Councillor Grant

  That the requirements contained within the Terms of Reference for the Community Spirit Awards Selection Committee that requires a minimum of seven committee members be waived to allow for a minimum of six committee members, until a new citizen appointment is determined.

  CARRIED

10.

Confidential Discussion Item(s)

10.1

Municipal Access Agreement (MAA) - Cogeco and Bell - Proposed Final Draft

• Moved by Councillor Duddeck

  That the recommendation contained in the confidential report dated July 29, 2021, from the Legal Department, be approved.

  CARRIED

10.2

Appointment of Deputy Fire Chief

• Moved by Councillor Knoll

  That By-law 2021-119 to appoint Kalpana Rajgopalan as Deputy Fire Chief be approved.

  CARRIED

11.

Advisory Committee Minutes

There were no advisory committee minutes.

12.

Rise and Report to Council

Moved by Councillor Duddeck

That this committee rise and report.

CARRIED

The Mayor arose and reported that the Committee of the Whole has met and as made recommendations on Consent Items 7.1, 7.2 and 7.3 Confidential Consent Item 8.1, Discussion Items 9.1, 9.2, 9.3, 9.4, 9.5 and 9.6 Confidential Discussion Items 10.1 and 10.2, as noted by the Clerk.

• Moved by Councillor Longo
  Seconded by Councillor Grant

  That the report and recommendations of the Committee of the Whole be approved.

  CARRIED

13.

Information Items (Circulated Electronically)

14.

Status of Outstanding Issues

Councillor Haslett-Theall confirmed that the definitions in the Zoning By-law will be complete by Q1 2023.

15.

New Business

A moment of silence was held for former Ontario Premier Bill Davis, who passed away August 8, 2021.

16.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

17.

Requests for Reports

There were no requests for reports.

18.

Consideration and Reading of By-Laws

18.1

By-law 2021-057 

A by-law to authorize the execution of the transfer payment agreement for investing in Canada Infrastructure Program (ICIP): Public Transit Stream (re: Item 7.1)

18.2

By-law 2021-115 

A by-law to provide for the levying of payments in lieu of taxes for the year 2021 on Halton Healthcare Services Corporation and the Sheridan College Institute of Technology and Advanced Learning (re: Item 7.3 )

18.3

By-law 2021-117

A by-law to confirm the proceedings of a meeting of Council.

18.4

By-law 2021-119 (re: Item 10.2)

A by-law to appoint a Deputy Fire Chief and to amend By-law 2020-126.   

• Moved by Councillor Elgar
  Seconded by Councillor Gittings

  That the by-laws noted above be passed.

  CARRIED

19.

Adjournment

The Mayor adjourned the meeting at 5:52 p.m.