Town of Oakville
Council

AGENDA

Meeting #:

Date:

Monday, December 16, 2024

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Live streaming video is available on https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the previous Council Meeting(s)

Item 4.2 see Confidential Agenda. 

Item 4.5 see Revised Agenda to be published the day of the meeting. 

4.1

Minutes of the Regular Session of Council, NOVEMBER 18, 2024

4.2

Confidential Minutes of the Closed Session of Council, NOVEMBER 18, 2024

4.3

Minutes of the Regular Session of the Planning and Development Session of Council, NOVEMBER 25, 2024

4.4

Minutes of the Special Session of Council, DECEMBER 5, 2024

4.5

Minutes of the Special Session of Council, DECEMBER 12, 2024

5.

Public Presentation(s)

5.1

Halton Regional Police Update 

6.

Standing Committee Report(s)

6.1

Minutes of the Budget Committee November 14, 2024

6.2

Minutes of the Budget Committee, NOVEMBER 28, 2024

7.

Committee of the Whole

8.

Consent Item(s)

8.1

2025 Interim Tax Levy By-law 2024-168

• Recommendation:

  That By-law 2024-168, a by-law to provide for the interim tax levy in 2025, be passed.

8.2

Deerfield Golf Course Lease Extension

• Recommendation:

  That staff negotiate a five-year lease extension with the current tenant of the Deerfield golf course and the agreement be executed in accordance with By-law 2023-021.

8.3

Salt Management Plan Update

• Recommendation:

  That the update to the Salt Management Plan (the “SMP”) as detailed in the report from the Roads and Works Operations Department, dated December 3, 2024, be received.

8.4

September 30, 2024 Financial Results

• Recommendation:
  1. That the information contained in the staff report dated December 3, 2024, entitled September 30, 2024 Financial Results from the Finance Department, be received.
  2. That $6.42 million in surplus investment income be transferred to the Capital Reserve to provide additional funding to support the capital program.

8.5

Building Faster Fund

• Recommendation:
  1. That the Investment Plan outlined in Appendix B to the report from the Finance department dated December 3, 2024, to save/bank funds to 2025 be approved and submitted to the Province in relation to the 2024 Building Faster Fund program year.
  2. That a reserve fund titled the Building Faster Fund reserve fund be established.

9.

Confidential Consent Item(s)

9.1

Confidential Staff Report - Deerfield Golf Course Lease Extension

10.

Discussion Item(s)

10.1

OEC Quarterly Update – December 16, 2024

• Recommendation:

  That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation (OEC) regarding the quarterly update be received.

10.2

Rainwater Management Financial Plan and Stormwater Funding Options

• Recommendation:

  That staff proceed to consult with the public on the preferred stormwater fee structure.

10.3

Towing Without the Vehicle Owner’s Consent, By-law 2024-187

• Recommendation:
  1. That By-law 2024-187, a by-law to regulate the towing of any vehicle without the vehicle owner’s consent from land in the Town of Oakville, as detailed in Appendix A of the Municipal Enforcement Services report dated December 3, 2024, be passed.

  2. That any Town by-laws requiring amendments to enable and implement By-law 2024-187 be presented to Council at a future Council meeting for passage, without a separate report.

10.4

Acquisition of the Oakville and Milton Humane Society Lands at 445 Cornwall Road

• Recommendation:
   

  1. That staff be authorized to purchase the lands municipally known as 445 Cornwall Road (the “Property”) from the Oakville & Milton Humane Society (“OMHS”).
  2. That the purchase agreement be executed in accordance with By-law 2023- 021 and the Town Solicitor be authorized to execute all other documentation required to complete the purchase of the Property and any minor amendments to the purchase agreement.
  3. That staff be authorized to incur costs associated with normal due diligence activities required to complete the purchase of the Property.
  4. That staff be authorized to negotiate a reduction in price, satisfactory to the CAO and Town Solicitor, if the Town’s due diligence discovers any material concerns that warrant a price reduction such as environmental, archeological, lease, or legal issues.
  5. That staff be authorized to negotiate a lease of the Property back to OMHS, so they can continue to operate while they search for a new location.
  6. That staff be authorized to negotiate an agreement with the Regional Municipality of Halton to ensure the Town is appropriately compensated if the future road through the Property is transferred to the Region for a Regional road.

   

   

   

10.5

Parking Lot 8 – OakvilleMDC Request

• Recommendation:

  That OakvilleMDC be requested to explore the possibility for the redevelopment of Parking Lot 8 at 334 Randall Street with the goals of unlocking value and substantially increasing the amount of public parking on the site.

10.6

125 Randall Street Disposition

• Recommendation:
  1. That the former fire station lands at 125 Randall Street identified as Parts 1 and 2 on Plan 20R-22155 (the “Property”) be declared surplus.

  2. That staff be authorized to transfer the Property to the OakvilleMDC on the principles set out in this report, and the Town Solicitor be authorized to execute all documentation required to affect such transaction.

  3. That staff explore the possibility of Oakville Galleries leasing the first two floors within the future building on the Property from the Town.

11.

Confidential Discussion Item(s)

11.1

Citizen Appointment of the Heritage Oakville Advisory Committee for the remainder of the 2022 to 2026 Term of Council

11.2

Confidential Staff Report - Acquisition of the Oakville and Milton Humane Society Lands at 445 Cornwall Road

11.3

Confidential Staff Report - 125 Randall Street Disposition

12.

Advisory Committee Minutes

There are no Advisory Committee Minutes listed for this agenda.

13.

Rise and Report to Council

14.

Information Items (Circulated Electronically)

14.1

Council Information November 6 - December 3, 2024

14.2

INTERNAL MEMO - Transportation and Engineering RE: Burloak Drive Grade Separation Update

14.3

INTERNAL MEMO - Transportation and Engineering RE: Options for Fire Station Signage Review

14.4

INTERNAL MEMO - Municipal Enforcement Services RE: Elementary School Traffic Management Montclair Public School

14.5

INTERNAL MEMO - Design and Construction, Works Operations, Infrastructure and Asset Management RE: Town Practices - Ditches and Driveway Culverts

14.6

INTERNAL MEMO- Planning & Development RE: Ministry of Finance Population Projections

14.7

INTERNAL MEMO - Right of Way Management RE: A-Frame Sign Permit Requirements and Fees

15.

Status of Outstanding Issues

16.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

19.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

19.1

By-law 2024-168

A by-law to provide for an interim tax levy in 2025​ (Item 8.1)

19.2

By-law 2024-187

A by-law to regulate the towing of any vehicle without the vehicle owner’s consent from land in the Town of Oakville (Item 10.3)

19.3

By-law 2024-192

A by-law to confirm the proceedings of a meeting of Council

20.

Delegated Authority By-laws

The following by-law(s) was prepared under the authority of amending By-law 2023-01, as amended. - A by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts.

20.1

By-law 2024-186

A by-law to remove the H30 and H32 Holding Provision from Zoning By-law 2014-014 on 1236 Queens Plate Road, Argo Development Corporation, File No.: Z11/24

21.

Adjournment