Oakville Public Library Board
Regular Meeting

AGENDA

Meeting #:

Date:

Thursday, November 21, 2024

Time:

7:00 P.m. - 10:00 P.m.

Location:

Council Chamber

Town Hall is open to the public and live streaming video is available on https://opl.ca/About-OPL/Library-Board/Board-Agendas-and-Minutes or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. For further information go to https://opl.ca/About-OPL/Library-Board.

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1.

Territory Acknowledgement

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the Previous Regular Meeting of the Board

4.1

Minutes of the Regular Meeting of the Board, OCTOBER 17, 2024

5.

Consent Item(s)

5.1

2024 Oakville Public Library (OPL) Board Key Agenda Items – November 21, 2024

• Recommendation:

  That the 2024 OPL Board Key Agenda Items report be received for information.

5.2

Health and Safety Report – November 21, 2024

• Recommendation:

  That the Health and Safety report be received for information.

5.3

Performance and Measures Report Q3 2024 YTD – November 21, 2024

• Recommendation:

  That the Performance and Measures Report Q3 2024 YTD be received for information.

5.4

Library Space Booking Policy – November 21, 2024

• Recommendation:

  That the Library Space Booking Policy be approved.

5.5

Mandatory Learning Policy – November 21, 2024

• Recommendation:

  That the Mandatory Learning Policy be approved.

6.

Confidential Consent Item(s)

There are no confidential consent items.

7.

Discussion Item(s)

7.1

2024 Audit Planning Report – November 21, 2024

• Recommendation:

  That the Audit Planning Report prepared by KPMG for the 2024 fiscal year be received for feedback.

7.2

Comprehensive Financial Report at September 30, 2024

• Recommendation:

  That the Comprehensive Financial Progress Report as of September 30, 2024, be received for information.

7.3

2025 OPL Goals – November 21, 2024

• Recommendation:

  That the 2025 OPL Goals be approved.

7.4

Q3 2024 OPL Goals Update – November 21, 2024

• Recommendation:

  That the Q3 2024 OPL Goals Update be received for information.

7.5

2024 Fundraising Plan Update Report – November 21, 2024

• Recommendation:

  That the 2024 Fundraising Plan Update Report be received for information.

7.6

Halton Information Providers Update – November 21, 2024

• Recommendation:

  That the Halton Information Providers (HIP) Update report be received for information.

7.7

Collection Development Policy – November 21, 2024

• Recommendation:

  That the Collection Development Policy be approved.

7.8

Inclusion Policy – November 21, 2024

• Recommendation:

  That the Inclusion Policy be received for feedback.

7.9

Friends of Library Volunteer Policy – November 21, 2024

• Recommendation:

  That the Friends of Library Volunteer Policy be received for feedback.

7.10

CEO Update – November 21, 2024

• Recommendation:

  That CEO Update report be received for information.

7.11

Board Evaluation Public Report - November 21, 2024

• Recommendation:

  That the Board Evaluation report be received for discussion.

8.

Confidential Discussion Item(s)

8.1

Board Evaluation Confidential Report - November 21, 2024

See confidential agenda.

9.

New Business

10.

Information Items

10.1

2025 OPL Board Meeting Schedule

• Recommendation:

  That the 2025 OPL Board meeting schedule be received for information.

11.

Date and Time of Next Meeting

Thursday, January 16, 2025
Oakville Municipal Building
Council Chamber - 7:00 p.m.

12.

Adjournment