Town of Oakville
Council

REVISED AGENDA

Meeting #:

Date:

Monday, June 17, 2024

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Live streaming video is available on https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Planning Development Session of Council, MAY 21, 2024

4.2

Confidential Minutes of the Closed Session of Planning and Development Council, MAY 21, 2024

4.3

Minutes of the Regular Session of Council, MAY 27, 2024

4.4

Minutes of the Special Session of Council, JUNE 3, 2024 at 4:00 p.m.

4.5

Confidential Minutes of Closed Special Session of Council, JUNE 3, 2024 at 4:00 p.m.

4.6

Minutes of the Special Council Session, JUNE 3, 2024 at 6:30 p.m.

4.7

Confidential Minutes of the Closed Special Council Session, JUNE 3, 2024 at 6:30 p.m.

• Recommendation:
  1. That the minutes of the Regular Session of Planning and Development dated May 21, 2024, be approved.
  2. That the confidential Minutes of the Closed Session of Planning and Development dated May 21, 2024, be approved.
  3. That the minutes of the Regular Session of Council dated May 27, 2024, be approved.
  4. That the minutes of the Special Session of Council dated June 3, 2024 at 4:00 p.m. be approved.
  5. That the confidential minutes of the Closed Special Session of Council dated June 3, 2024 at 4:00 p.m. be approved.
  6. That the minutes of the Special Session of Council dated June 3, 2024 at 6:30 p.m. be approved.
  7. That the confidential minutes of the Closed Special Session of Council, June 3 at 6:30 p.m. be approved.

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Standing Committee Report(s)

Item 6.2 see confidential agenda.

6.1

Minutes of the Committee of the Whole - Workshop, MAY 27, 2024

6.2

Confidential Minutes of the Committee of the Whole - Workshop, MAY 27, 2024

• Recommendation:
  1. That the minutes of the Committee of the Whole - Workshop dated May 27, 2024, be approved.
  2. That the confidential minutes of the Closed Committee of the Whole - Workshop dated May 27, 2024, be approved.

7.

Committee of the Whole

• Recommendation:

  That this meeting proceed into Committee of the Whole Session.

• Recommendation:

  In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

8.

Consent Item(s)

8.1

Extension of License with Wai Nui O’Kanaka Outrigger Canoe Club and Charterability Cruising For the Disabled

• Recommendation:
  1. That staff be granted authority to extend the license agreement with the Wai Nu O’Kanaka Outrigger Canoe Club and Charterability Cruising For the Disabled for an additional 10 years for their premises within Busby Park, on the terms set out in this report.
     
  2. That the license extension agreement be executed in accordance with By-law 2013-057 and the Town Solicitor be authorized to enter into any minor amendments, as required.

8.2

2024 Recreation and Culture Rates and Fees - Seniors Services Fee Amendments

• Recommendation:

  That the report entitled “2024 Recreation and Culture Rates and Fees - Seniors Services Membership Fee Amendment” be received and the recommendation to amend the 2024 Recreation and Culture Rates and Fees be approved.

8.3

Public Notice and Engagement Policy and Procedure Update

• Recommendation:

  That this item be referred to staff to further explore public notice requirements for statutory public meetings and the timeframe to inform Council members of the matters within their ward and report back to Council at the August 13th Council meeting. 

8.4

Disposition of surplus remnant parcel adjacent to Wyecroft Road

• Recommendation:
  1. That the Town Solicitor be authorized to transfer Parts 2 and 3 on Plan 20R-17281 to the adjoining property owner for nominal consideration to be incorporated within the private lands.

  2. That By-law 2024-060 – A by-law to stop up and close for all purposes a portion of Wyecroft Road, being Part 2 on Plan 20R-17281, be passed.

  3. That the Town Solicitor be authorized to register By-law 2024-060 in compliance with the Municipal Act, 2001.

8.5

Housekeeping Amendments to the Public Nuisance, Property Standards and Lot Maintenance By-laws

• Recommendation:
  1. That By-law 2024-072, a by-law to amend Public Nuisance By-law 2007-143 attached as Appendix A to the report from Municipal Enforcement Services dated June 4, 2024 be referred back to staff to identify best practices on light transfer onto properties (including outside living spaces) in intensifying urban areas to minimize nuisance and transmission across properties, as well as light pollution into the sky affecting our environment (dark sky regulations), while balancing the needs for sensor activated lighting for security and safety purposes.
  2. By-law 2024-073, a by-law to amend Property Standards By-law 2023-074, as amended, attached as Appendix B to the report from Municipal Enforcement Services dated June 4, 2024 be passed.
  3. By-law 2024-074, a by-law to amend Lot Maintenance By-law 2023-075, as amended, attached as Appendix C to the report from Municipal Enforcement Services dated June 4, 2024 be passed.

   

8.6

March 31, 2024 Financial Results

• Recommendation:
  1. That the information contained in the staff report dated June 4, 2024, entitled March 31, 2024 Financial Results from the Finance Department, be received.
  2. That project 36102219 Cellular Enablement be amended to add $106,000 from the Capital Reserve to fund additional equipment for the Transit fleet and to decommission the old infrastructure.
  3. That the 2024 capital budget be amended to add a new project with a budget of $65,000 funded from the Bloomberg Philanthropies Youth Climate Action Fund.

8.7

ServiceOakville – In Person and Service Channel Trends

• Recommendation:

  That the report dated June 4, 2024 , from the Strategy, Policy and Communications Department be received.

8.8

Corporate Policy Update

• Recommendation:
  1. That the updated Use of Corporate Resources During an Election Period Procedure be approved.
  2. That the updated Notice of Close Vote Procedure be approved.
  3. That the BIA Event Signs Policy be approved.

9.

Confidential Consent Item(s)

9.1

Regulating the Display and Distribution of Objectionable Images

• Recommendation:

  CLOSED SESSION

  That Council resolve into a closed meeting session for the purpose of advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to Item 9.1 - Regulating the Display and Distribution of Objectionable Images.

• Recommendation:

  RECESS

  The meeting recessed at 8:26 p.m. and reconvened in closed session at 8:33 p.m.

• Recommendation:

  Council resolved back into open session at 8:48 p.m.

• Recommendation:

  That the confidential report from the Legal department dated June 4, 2024 be received. 

   

• Recommendation:

  Staff direction was given in closed session.

10.

Discussion Item(s)

10.1

Business Licensing By-law Review – Draft By-law

• Recommendation:
  1. That Council's comments and draft licensing by-law attached as Appendix A to the report from Municipal Enforcement Services dated June 4, 2024 be received for consideration and not passed at this time.
  2. That By-law 2024-101, a by-law to amend Licensing By-law 2015-075 attached as Appendix D to the report from Municipal Enforcement Services dated June 4, 2024 be passed.
  3. That Municipal Enforcement Services circulate the draft licensing by-law for comment to currently licensed businesses and businesses that are captured under the new licensing classes.
  4. That Municipal Enforcement Services report back with comments received from the business community and the final version of the licensing by-law in Q4 of 2024.

   

10.2

2024 Corporate Asset Management Plan – Part B for Non Core Assets

• Recommendation:

  That the 2024 Corporate Asset Management Plan – Part B for Non-Core assets as included in Appendix A be approved.

11.

Confidential Discussion Item(s)

There are no confidential discussion items listed for this agenda.

12.

Advisory Committee Minutes

12.1

Community Spirt Awards Minutes - May 29, 2024

• Recommendation:

  That the minutes from the Community Spirt Awards of May 29, 2024 be received. 

13.

Rise and Report to Council

• Recommendation:

  That this committee rise and report. 

• Recommendation:

  The Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 8.1, 8.2, 8.3, 8.4, 8.5, 8.6, 8.7, 8.8 Confidential Consent Item 9.1, Discussion items 10.1, 10.2, and Advisory Minutes, 12.1 as noted by the Clerk.

14.

Information Items (Circulated Electronically)

14.1

Council Information May 15 - June 4, 2024

15.

Status of Outstanding Issues

16.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

19.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

19.1

By-law 2024-060

A by-law to stop up and close for all purposes a portion of Wyecroft Road, being Part 2 on Plan 20R-17281(Re: Item 8.4)

19.2

By-law 2024-072 (Not passed)

 A by-law to amend Public Nuisance By-law 2007-143, being a by-law to prohibit or regulate public nuisances, vibration, odour, dust and outdoor illumination, including indoor lighting that can be seen outdoors within the Town of Oakville (Re: Item 8.5)

19.3

By-law 2024-073

 A by-law to amend Property Standards By-law 2023-074, being a by-law to prescribe standards for the maintenance and occupancy of property within the Town of Oakville (Re: Item 8.5)

19.4

By-law 2024-074

 A by-law to amend Lot Maintenance By-law 2023-075, being a by-law to regulate exterior property maintenance including vegetation, waste and graffiti (Re: Item 8.5)

19.5

By-law 2024-101

A by-law to amend Licensing By-law 2015-075 (Re: Item 10.1)

19.6

By-law 2024-104

 A by-law to confirm the proceedings of a meeting of Council.

• Recommendation:

  That the by-laws noted above be passed.

• Recommendation:

  The Mayor gave written approval of the by-law(s) noted above that were passed during the meeting. 

20.

Adjournment