Oakville Public Library Board
Regular Meeting

AGENDA

Meeting #:

Date:

Thursday, August 21, 2025

Time:

7:00 P.m. - 10:00 P.m.

Location:

Council Chamber

Town Hall is open to the public and live streaming video is available on https://opl.ca/About-OPL/Library-Board/Board-Agendas-and-Minutes or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. For further information go to https://opl.ca/About-OPL/Library-Board.

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1.

Territory Acknowledgement

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the Previous Regular Meeting of the Board

4.1

Minutes of the Regular Meeting of the Board, June 19, 2025.

5.

Consent Item(s)

5.1

2025 Oakville Public Library (OPL) Board Key Agenda Items – August 21, 2025

• Recommendation:

  That the 2025 OPL Board Key Agenda Items report be received for information.

5.2

Health and Safety Report – August 21, 2025

• Recommendation:

  That the Health and Safety report be received for information.

5.3

Employee Retention and Turnover Metrics – August 21, 2025

• Recommendation:

  That the Employee Retention and Turnover Metrics report be received for information.

6.

Confidential Consent Item(s)

There are no confidential consent items.

7.

Discussion Item(s)

7.1

2026 Capital Budget – August 21, 2025

• Recommendation:
  1. That the OPL Board approve the merger of the 2026 Strategic Plan and Parks, Recreation and Library Master Plan (PRLMP) Recommended Strategies capital projects into a single integrated initiative with a budget of $300,000; and
  2. Subject to the approval of recommendation 1; That staff be directed to submit a revised capital business case for the merged project to the Town of Oakville as part of the 2026 capital budget process.

7.2

2025 Q2 OPL Goals – August 21, 2025

• Recommendation:

  That the 2025 Q2 OPL Goals be received for discussion.

7.3

Professional Development and Educational Assistance Policy – August 21, 2025

• Recommendation:

  That the Professional Development and Education Assistance Policy be received for feedback.

7.4

Artificial Intelligence Policy - August 21, 2025

• Recommendation:

  That the Artificial Intelligence Policy (Appendix A) be approved.

7.5

CEO Update – August 21, 2025

• Recommendation:

  That CEO Update report be received for information.

8.

Confidential Discussion Item(s)

There are no confidential discussion items.

9.

New Business

10.

Date and Time of Next Meeting

Thursday September 18, 2025

Oakville Municipal Building

Council Chamber - 7:00 p.m.

11.

Adjournment