Oakville Public Library Board
Regular Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
Council Chamber

Town Hall is open to the public and live streaming video is available on https://opl.ca/About-OPL/Library-Board/Board-Agendas-and-Minutes or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. For further information go to https://opl.ca/About-OPL/Library-Board.

1.
Territory Acknowledgement

 

2.
Regrets

 

3.
Declarations of Pecuniary Interest

 

4.
Confirmation of Minutes of the Previous Regular Meeting of the Board

 

4.1
Minutes of the Regular Meeting of the Board, MARCH 21, 2024

This item has attachments. 
1.Oakville Public Library Board Minutes March 21, 2024.pdf
  • Recommendation:

    That the minutes of the regular meeting of the Oakville Public Library Board dated March 21, 2024, be approved

4.2
Minutes of the Special Meeting of the Oakville Public Library Board, MAY 9, 2024

This item has attachments. 
1._Minutes.pdf

Not previously listed.

  • Recommendation:

    That the minutes of the special meeting of the Oakville Public Library Board, dated May 9, 2024 be approved.

5.
Consent Item(s)

 

5.1
2024 Oakville Public Library (OPL) Board Key Agenda Items – May 16, 2024

This item has attachments. 
1.2024 Key Agenda Items - May 16, 2024.pdf
2.Appendix A - Board Key Agenda Items 2024.pdf
  • Recommendation:

    That the 2024 OPL Board Key Agenda Items report be received for information.

5.2
Health and Safety Report – May 16, 2024

This item has attachments. 
1.Health and Safety Report - May 16, 2024.pdf
  • Recommendation:

    That the Health and Safety report be received for information.

5.3
Employee Retention and Turnover Metrics – May 16, 2024

This item has attachments. 
1.Employee Retention and Turnover Report - May 16, 2024.pdf
  • Recommendation:

    That the Employee Retention and Turnover Metrics report be received for information.

6.
Confidential Consent Item(s)

 

There are no confidential consent items.

7.
Discussion Item(s)

 

7.1
2023 Financial Statement Report – May 16, 2024

This item has attachments. 
1.Staff Report - 2023 Financial Statement Report - May 16, 2024.pdf
2.Appendix A - OPL 2023 Draft Financial Statements.pdf
  • Recommendation:

    That the draft Financial Statements of the Oakville Public Library for the year-end December 31, 2023 be approved.

7.2
2023 Oakville Public Library Audit Findings Report – May 16, 2024

This item has attachments. 
1.Staff Report - 2023 Audit Findings Report - May 16, 2024.pdf
2.Appendix A - 2023 Audit Findings Report.pdf
3.Appendix B - Toolkit for Audit Committee Guide.pdf
  • Recommendation:

    That the 2023 Audit Findings Report for the year ended December 31, 2023 be received for information.

7.3
Comprehensive Financial Report at March 31, 2024

This item has attachments. 
1.Comprehensive Financial Report at March 31 2024.pdf
  • Recommendation:

    That the Comprehensive Financial Progress Report as of March 31, 2024, be received for information.

7.4
Performance and Measures Report Q1 2024

This item has attachments. 
1.Performance and Measures Report Q1 2024 - May 16, 2024.pdf
2.Appendix A - Performance and Measures Report Q1 2024.pdf
  • Recommendation:

    That the Performance and Measures Report Q1 2024 be received for information.

7.5
OPL Partnership Policy – May 16, 2024

This item has attachments. 
1.OPL Partnership Policy - May 16, 2024.pdf
2.Appendix A - Partnership Policy (2024).pdf
3.Appendix B - Partnership Policy (2019).pdf
  • Recommendation:

    That the updated OPL Partnership Policy be received for feedback.

7.6
OPL Fund Development Policy – May 16, 2024

This item has attachments. 
1.OPL Fund Development Policy - May 16, 2024.pdf
2.Appendix A - Fund Development Policy (2024).pdf
3.Appendix B - Fund Development Policy (2022).pdf
4.Appendix C - Association of Fundraising Professional’s (AFP) Bill of Rights.pdf
  • Recommendation:

    That the OPL Fund Development Policy be received for feedback.

7.7
Policy Development Framework - May 16, 2024

This item has attachments. 
1.Policy Development Framework - May 16 2024.pdf
2.Appendix A - Policy Development Framework (2024).pdf
3.Appendix B - Policy Development Policy (2020).pdf
  • Recommendation:

    That the Policy Development Framework be received for feedback.

7.8
Fleet Services Service Level Agreement – May 16, 2024

This item has attachments. 
1.Roads and Works Service Level Agreement - May 16, 2024.pdf
2.Appendix A - OPL Fleet Service Level Agreement.pdf
3.Appendix B - Oakville Public Library Memorandum of Understanding.pdf
  • Recommendation:

    That the Fleet Services Service Level Agreement (SLA) be approved.

7.9
Q1 2024 OPL Goals Update – May 16, 2024

This item has attachments. 
1.2024 Q1 OPL Goals - May 16, 2024.pdf
2.Appendix A - Diversity Equity and Inclusion Strategic Framework - Year Two.pdf
3.Appendix B - The six signature traits of inclusive leadership - Deloitte.pdf
  • Recommendation:

    That the Q1 2024 OPL Goals Update be received for information.

7.10
CEO Update – May 16, 2024

This item has attachments. 
1.CEO Update - May 16, 2024.pdf
  • Recommendation:

    That CEO Update report be received for information.

8.
Confidential Discussion Item(s)

 

9.
New Business

 

10.
Date and Time of Next Meeting

 

Thursday, June 20, 2024
Oakville Municipal Building
Council Chamber - 7:00 p.m.

11.
Adjournment

 
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