Oakville Public Library BoardRegular MeetingAGENDAMeeting #:Date:Thursday, March 21, 2024Time: 7:00 P.m. - 10:00 P.m.Location:Virtual MeetingLive streaming video is available on https://opl.ca/About-OPL/Library-Board/Board-Agendas-and-Minutes or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. For further information go to https://opl.ca/About-OPL/Library-Board.1.Territory Acknowledgement 2.Regrets 3.Declarations of Pecuniary Interest 4.Confirmation of Minutes of the Previous Regular Meeting of the Board Item 4.2 see confidential agenda.4.1Minutes of the Regular Meeting of the Board, FEBRUARY 15, 2024 1.Oakville Public Library Board Minutes February 15, 2024.pdfRecommendation:That the minutes of the regular meeting of the Oakville Public Library Board dated February 15, 2024, be approved.4.2Confidential Minutes of the Closed Session of the Board, FEBRUARY 15, 2024 Recommendation:That the minutes of the closed session meeting of the Oakville Public Library Board dated February 15, 2024, be approved.5.Consent Item(s) 5.12024 Oakville Public Library (OPL) Board Key Agenda Items – March 21, 2024 1.2024 Key Agenda Items - March 21, 2024.pdf2.Appendix A - Board Key Agenda Items 2024.pdfRecommendation:That the 2024 OPL Board Key Agenda Items report be received for information.5.2Health and Safety Report – March 21, 2024 1.Health and Safety Report - March 21, 2024.pdfRecommendation:That the Health and Safety report be received for information.6.Confidential Consent Item(s) There are no confidential consent items.7.Discussion Item(s) 7.1Presentation from the Oakville Community Foundation Recommendation:That the presentation from the Oakville Community Foundation, be received.7.2Audit Governance Review – March 21, 2024 1.Audit Governance Review - March 21, 2024.pdf2.Appendix A - OPL Audit Governance Review.pdfRecommendation:That the presentation regarding the Oakville Public Library – Audit Governance Review be received for information. 7.3YTD Financial Status Indicators – February 2024 1.YTD Financial Status Indicators - February 2024.pdf2.Appendix A - February 2024 Report .pdfRecommendation:That the Year-to-date (YTD) Financial Status Indicators report as of February 29, 2024 be received for information.7.4Fleet Services Service Level Agreement – March 21, 2024 1.Roads and Works Service Level Agreement - March 21, 2024.pdf2.Appendix A - OPL Fleet Service Level Agreement.pdf3.Appendix B - Oakville Public Library Memorandum of Understanding.pdfRecommendation:That the Fleet Services Service Level Agreement (SLA) be received for feedback.7.5Human Resources Policies – March 21, 2024 1.Human Resources Policies - March 21, 2024.pdf2.Appendix A - HR-002- Time At and Away From Work Policy.pdf3.Appendix B - HR-002- Time At and Away From Work Policy (2024).pdf4.Appendix C - HR-004 Professional Development Policy.pdf5.Appendix D - HR-004 Professional Development and Educational Assistance Policy.pdf6.Appendix E - HR-005 - Recruitment Policy.pdf7.Appendix F - HR-005 - Recruitment Policy (2024).pdf8.Appendix G - HR-005-003 - Police Record Checks Procedure.pdfRecommendation:That the following Human Resources policies be approved: Time At and Away from Work Policy Professional Development and Educational Assistance Policy Recruitment Policy 7.6Halton Information Providers Update – March 21, 2024 1.Halton Information Providers Update - March 21, 2024.pdfRecommendation:That the Halton Information Providers (HIP) Update report be received for information.7.7CEO Update – March 21, 2024 1.CEO Update - March 21, 2024.pdfRecommendation:That CEO Update report be received for information.8.Confidential Discussion Item(s) Items 8.1 and 8.2 see confidential agenda.8.1Collective Bargaining Update – March 21, 2024 8.22023 CEO Evaluation - March 21, 2024 9.New Business 10.Date and Time of Next Meeting Thursday, May 16, 2024Oakville Municipal BuildingVirtual Meeting - 7:00 p.m.11.Adjournment No Item Selected This item has no attachments.1.Health and Safety Report - March 21, 2024.pdf1.2024 Key Agenda Items - March 21, 2024.pdf2.Appendix A - Board Key Agenda Items 2024.pdf1.Audit Governance Review - March 21, 2024.pdf2.Appendix A - OPL Audit Governance Review.pdf1.CEO Update - March 21, 2024.pdf1.Roads and Works Service Level Agreement - March 21, 2024.pdf2.Appendix A - OPL Fleet Service Level Agreement.pdf3.Appendix B - Oakville Public Library Memorandum of Understanding.pdf1.YTD Financial Status Indicators - February 2024.pdf2.Appendix A - February 2024 Report .pdf1.Human Resources Policies - March 21, 2024.pdf2.Appendix A - HR-002- Time At and Away From Work Policy.pdf3.Appendix B - HR-002- Time At and Away From Work Policy (2024).pdf4.Appendix C - HR-004 Professional Development Policy.pdf5.Appendix D - HR-004 Professional Development and Educational Assistance Policy.pdf6.Appendix E - HR-005 - Recruitment Policy.pdf7.Appendix F - HR-005 - Recruitment Policy (2024).pdf8.Appendix G - HR-005-003 - Police Record Checks Procedure.pdf1.Halton Information Providers Update - March 21, 2024.pdf1.Oakville Public Library Board Minutes February 15, 2024.pdf