Oakville Public Library Board
Regular Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
Council Chamber

Town Hall is open to the public and live streaming video is available on oakville.ca/live.html or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. For further information go to https://opl.ca/About-OPL/Library-Board.

1.
Regrets

 

2.
Declarations of Pecuniary Interest

 

3.
Confirmation of Minutes of the Previous Regular Meeting of the Board

 

4.
Consent Item(s)

 

4.1
Oakville Public Library (OPL) Board Key Agenda Items – December 8, 2022

This item has attachments. 
1.OPL Board Agenda Items - December 8, 2022.pdf
2.Appendix A - Board Key Agenda Items 2022.pdf
  • Recommendation:

    That the OPL Board Key Agenda Items report be received for information.

4.2
Health and Safety Report – December 8, 2022

This item has attachments. 
1.OPL Health and Safety Report - December 8, 2022.pdf
  • Recommendation:

    That the Health and Safety report be received for information.

4.3
Occupational Health, Safety and Workplace Violence Policy Report

This item has attachments. 
1.Occupational Health, Safety and Workplace Violence Policy - November 24, 2022.pdf
2.Appendix A - HR-007 Occupational Health, Safety and Workplace Violence Policy (2022).pdf
3.Appenidx B HR-007 Occupational Health, Safety and Workplace Violence Policy (2021).pdf
  • Recommendation:

    That the HR-007 Occupational Health, Safety and Workplace Violence Policy be approved.

4.4
Performance and Measures Report Q3 2022 – December 8, 2022

This item has attachments. 
1.Performance and Measures Q3 report - December 8, 2022.pdf
2.Appendix A - Performance and Measures Report Q3 2022.pdf
  • Recommendation:

    That that Performance and Measures Report Q3 2022 be received for information.

5.
Confidential Consent Item(s)

 

There are no confidential consent items.

6.
Discussion Item(s)

 

6.1
Election of Board Chair and Vice-Chair

 
  • Recommendation:
    1. That ______________ be appointed as Chair of the Oakville Public Library Board for the 2022-2026 term, or until a successor is appointed.
    2. That ____________be appointed as Vice-Chair of the Oakville Public Library Board for the 2022-2026 term, or until a successor is appointed.

6.2
Comprehensive Financial Report at September 30, 2022

This item has attachments. 
1.Comprehensive Financial Report at September 30, 2022.pdf
  • Recommendation:

    That the Comprehensive Financial Progress Report as of September 30, 2022, be received.

6.3
2023 Oakville Public Library (OPL) Capital Budget – December 8, 2022

This item has attachments. 
1.2023 Capital Budget - December 8, 2022.pdf
2.Appenidx A - Library 10-Year Capital Forecast 2023-2032.pdf
  • Recommendation:

    That the 2023 OPL Capital Budget be approved and submitted to Town Council for consideration.

6.4
2023 Oakville Public Library (OPL) Operating Budget – December 8, 2022

This item has attachments. 
1.2023 Operating Budget - December 8, 2022.pdf
2.Appendix A - 2023 Library Rates and Fees.pdf
  • Recommendation:

    That the 2023 OPL Operating Budget be approved and submitted to Town Council for consideration.

6.5
Diversity, Equity and Inclusion (DEI) Strategic Framework – December 8, 2022

This item has attachments. 
1.Inclusion, Diversity, Equity and Accessibility Strategic Framework - December 8, 2022.pdf
2.Appendix A – Diversity, Equity and Inclusion Strategic Framework(1).pdf
  • Recommendation:

    That the Diversity, Equity and Inclusion Strategic Framework be received for feedback.

6.6
Talent Management Strategic Framework– December 8, 2022

This item has attachments. 
1.Talent Management Strategy - December 8, 2022.pdf
2.Appendix A - Talent Management framework.pdf
  • Recommendation:

    That the Talent Management Strategic Framework be received for feedback

6.7
Information Technology Solutions (ITS) Service Level Agreement (SLA)

This item has attachments. 
1.Information Technology Solutions Service Level Agreement - November 24, 2022.pdf
2.Appendix A - OPL ITS Service Level Agreement - 2023.pdf
3.Appendix B- ITS OPL Assets Services - Roles and Responsibilities.pdf
4.Appendix C– Information Services - Service Level Agreement 2013.pdf
5.Appendix D - Oakville Public Library Memorandum of Understanding.pdf
  • Recommendation:

    That the Information Technology Solutions Service Level Agreement update report be received for feedback.

6.8
Library Space Booking Policy – December 8, 2022

This item has attachments. 
1.Library Space Booking Policy - December 8, 2022.pdf
2.Appendix A - Library Space Booking Policy (2022).pdf
3.Appendix B - Room and Space Rental Policy (2019).pdf
  • Recommendation:

    That the Library Space Booking Policy be approved.

6.9
Halton Information Providers Q4 2022 Update

This item has attachments. 
1.Halton Information Providers Update Q4 2022.pdf
2.Appendix A - HIP OPL Q4 Update(1).pdf
  • Recommendation:

    That the Halton Information Providers (HIP) Q4 2022 Update be received for information.

6.10
CEO Update – December 8, 2022

This item has attachments. 
1.CEO Update - December 8, 2022.pdf
  • Recommendation:

    That CEO Update report be received for information.

7.
Confidential Discussion Item(s)

 

8.
Information Items

 

8.1
2023 Meeting Schedule

This item has attachments. 
1.Schedule of Meeting Dates 2023.pdf
  • Recommendation:

    That the 2023 meeting schedule be received for information.

9.
New Business

 

10.
Date and Time of Next Meeting

 

Thursday, January 19, 2023
Oakville Municipal Building
Oakville and Trafalgar Rooms - 7:00 p.m.

11.
Adjournment

 
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