Town of Oakville

Council Minutes

Meeting #:

Date:

Monday, June 17, 2024

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Mayor and Council:

• Mayor Burton
• Councillor Adams
• Councillor Chisholm
• Councillor Duddeck
• Councillor Gittings
• Councillor Grant
• Councillor Haslett-Theall
• Councillor Knoll
• Councillor Lishchyna
• Councillor Longo
• Councillor McNeice
• Councillor Nanda
• Councillor O'Meara
• Councillor Xie

Regrets:

• Councillor Elgar

Staff:

• J. Clohecy, Chief Administrative Officer
• N. Sully, Commissioner of Corporate Services and Treasurer
• P. Fu, Commissioner of Community Infrastructure
• P. Damaso, Commissioner of Community Services
• R. Kaminski, Acting Commissioner of Community Development
• D. Carr, Town Solicitor
• V. Tytaneck, Town Clerk
• N. Coric, Council and Committee Coordinator

The Town of Oakville Council met in regular session this 17th day of June, 2024 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

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1.

O Canada

2.

Regrets

As noted above.

3.

Declarations of Pecuniary Interest

No declarations of pecuniary interest were declared.

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Planning Development Session of Council, MAY 21, 2024

4.2

Confidential Minutes of the Closed Session of Planning and Development Council, MAY 21, 2024

4.3

Minutes of the Regular Session of Council, MAY 27, 2024

4.4

Minutes of the Special Session of Council, JUNE 3, 2024 at 4:00 p.m.

4.5

Confidential Minutes of Closed Special Session of Council, JUNE 3, 2024 at 4:00 p.m.

4.6

Minutes of the Special Council Session, JUNE 3, 2024 at 6:30 p.m.

4.7

Confidential Minutes of the Closed Special Council Session, JUNE 3, 2024 at 6:30 p.m.

• Moved by Councillor Duddeck
  Seconded by Councillor Xie
  1. That the minutes of the Regular Session of Planning and Development dated May 21, 2024, be approved.
  2. That the confidential Minutes of the Closed Session of Planning and Development dated May 21, 2024, be approved.
  3. That the minutes of the Regular Session of Council dated May 27, 2024, be approved.
  4. That the minutes of the Special Session of Council dated June 3, 2024 at 4:00 p.m. be approved.
  5. That the confidential minutes of the Closed Special Session of Council dated June 3, 2024 at 4:00 p.m. be approved.
  6. That the minutes of the Special Session of Council dated June 3, 2024 at 6:30 p.m. be approved.
  7. That the confidential minutes of the Closed Special Session of Council, June 3 at 6:30 p.m. be approved.
  CARRIED

5.

Public Presentation(s)

There were no public presentations.

6.

Standing Committee Report(s)

6.1

Minutes of the Committee of the Whole - Workshop, MAY 27, 2024

6.2

Confidential Minutes of the Committee of the Whole - Workshop, MAY 27, 2024

• Moved by Councillor Lishchyna
  Seconded by Councillor Grant
  1. That the minutes of the Committee of the Whole - Workshop dated May 27, 2024, be approved.
  2. That the confidential minutes of the Closed Committee of the Whole - Workshop dated May 27, 2024, be approved.
  CARRIED

7.

Committee of the Whole

• Moved by Councillor Adams
  Seconded by Councillor McNeice

  That this meeting proceed into Committee of the Whole Session.

  CARRIED
• In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

8.

Consent Item(s)

8.1

Extension of License with Wai Nui O’Kanaka Outrigger Canoe Club and Charterability Cruising For the Disabled

• Moved by Councillor Adams
  1. That staff be granted authority to extend the license agreement with the Wai Nu O’Kanaka Outrigger Canoe Club and Charterability Cruising For the Disabled for an additional 10 years for their premises within Busby Park, on the terms set out in this report.
     
  2. That the license extension agreement be executed in accordance with By-law 2013-057 and the Town Solicitor be authorized to enter into any minor amendments, as required.

  CARRIED

8.2

2024 Recreation and Culture Rates and Fees - Seniors Services Fee Amendments

• Moved by Councillor Adams

  That the report entitled “2024 Recreation and Culture Rates and Fees - Seniors Services Membership Fee Amendment” be received and the recommendation to amend the 2024 Recreation and Culture Rates and Fees be approved.

  CARRIED

8.4

Disposition of surplus remnant parcel adjacent to Wyecroft Road

• Moved by Councillor Adams
  1. That the Town Solicitor be authorized to transfer Parts 2 and 3 on Plan 20R-17281 to the adjoining property owner for nominal consideration to be incorporated within the private lands.

  2. That By-law 2024-060 – A by-law to stop up and close for all purposes a portion of Wyecroft Road, being Part 2 on Plan 20R-17281, be passed.

  3. That the Town Solicitor be authorized to register By-law 2024-060 in compliance with the Municipal Act, 2001.

  CARRIED

8.6

March 31, 2024 Financial Results

• Moved by Councillor Adams
  1. That the information contained in the staff report dated June 4, 2024, entitled March 31, 2024 Financial Results from the Finance Department, be received.
  2. That project 36102219 Cellular Enablement be amended to add $106,000 from the Capital Reserve to fund additional equipment for the Transit fleet and to decommission the old infrastructure.
  3. That the 2024 capital budget be amended to add a new project with a budget of $65,000 funded from the Bloomberg Philanthropies Youth Climate Action Fund.
  CARRIED

8.3

Public Notice and Engagement Policy and Procedure Update

• Moved by Councillor Haslett-Theall

  That this item be referred to staff to further explore public notice requirements for statutory public meetings and the timeframe to inform Council members of the matters within their ward and report back to Council at the August 13th Council meeting. 

  CARRIED

8.5

Housekeeping Amendments to the Public Nuisance, Property Standards and Lot Maintenance By-laws

The following delegate spoke on this item:

Bryan Charlebois

• Moved by Councillor McNeice
  1. That By-law 2024-072, a by-law to amend Public Nuisance By-law 2007-143 attached as Appendix A to the report from Municipal Enforcement Services dated June 4, 2024 be referred back to staff to identify best practices on light transfer onto properties (including outside living spaces) in intensifying urban areas to minimize nuisance and transmission across properties, as well as light pollution into the sky affecting our environment (dark sky regulations), while balancing the needs for sensor activated lighting for security and safety purposes.
  2. By-law 2024-073, a by-law to amend Property Standards By-law 2023-074, as amended, attached as Appendix B to the report from Municipal Enforcement Services dated June 4, 2024 be passed.
  3. By-law 2024-074, a by-law to amend Lot Maintenance By-law 2023-075, as amended, attached as Appendix C to the report from Municipal Enforcement Services dated June 4, 2024 be passed.

   

  CARRIED

8.7

ServiceOakville – In Person and Service Channel Trends

• Moved by Councillor Haslett-Theall

  That the report dated June 4, 2024 , from the Strategy, Policy and Communications Department be received.

  CARRIED

8.8

Corporate Policy Update

• Moved by Councillor Haslett-Theall
  1. That the updated Use of Corporate Resources During an Election Period Procedure be approved.
  2. That the updated Notice of Close Vote Procedure be approved.
  3. That the BIA Event Signs Policy be approved.

  CARRIED

10.

Discussion Item(s)

10.1

Business Licensing By-law Review – Draft By-law

• Moved by Councillor Knoll
  1. That Council's comments and draft licensing by-law attached as Appendix A to the report from Municipal Enforcement Services dated June 4, 2024 be received for consideration and not passed at this time.
  2. That By-law 2024-101, a by-law to amend Licensing By-law 2015-075 attached as Appendix D to the report from Municipal Enforcement Services dated June 4, 2024 be passed.
  3. That Municipal Enforcement Services circulate the draft licensing by-law for comment to currently licensed businesses and businesses that are captured under the new licensing classes.
  4. That Municipal Enforcement Services report back with comments received from the business community and the final version of the licensing by-law in Q4 of 2024.

   

  CARRIED

10.2

2024 Corporate Asset Management Plan – Part B for Non Core Assets

• Moved by Councillor Longo

  That the 2024 Corporate Asset Management Plan – Part B for Non-Core assets as included in Appendix A be approved.

  CARRIED

11.

Confidential Discussion Item(s)

There were no Confidential Discussion items.

12.

Advisory Committee Minutes

12.1

Community Spirt Awards Minutes - May 29, 2024

• Moved by Councillor Xie

  That the minutes from the Community Spirt Awards of May 29, 2024 be received. 

  CARRIED

9.

Confidential Consent Item(s)

9.1

Regulating the Display and Distribution of Objectionable Images

• Moved by Councillor O'Meara

  CLOSED SESSION

  That Council resolve into a closed meeting session for the purpose of advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to Item 9.1 - Regulating the Display and Distribution of Objectionable Images.

  CARRIED
• RECESS

  The meeting recessed at 8:26 p.m. and reconvened in closed session at 8:33 p.m.
• Council resolved back into open session at 8:48 p.m.
• Moved by Councillor Chisholm

  That the confidential report from the Legal department dated June 4, 2024 be received. 

   

  CARRIED
• Staff direction was given in closed session.

13.

Rise and Report to Council

• Moved by Councillor Longo

  That this committee rise and report. 

  CARRIED
• Moved by Councillor Xie
  Seconded by Councillor Gittings

  The Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 8.1, 8.2, 8.3, 8.4, 8.5, 8.6, 8.7, 8.8 Confidential Consent Item 9.1, Discussion items 10.1, 10.2, and Advisory Minutes, 12.1 as noted by the Clerk.

  CARRIED

14.

Information Items (Circulated Electronically)

14.1

Council Information May 15 - June 4, 2024

15.

Status of Outstanding Issues

16.

New Business

Councillor Xie and Nanda would like to extend their heartfelt gratitude to everyone that contributed to the success of the first Asian Heritage Festival. 

Councillor Haslett- Theall announced that the Wedgewood pool opened this past weekend and is fully accessible and thanked Canada's enabling Accessibility fund for its generous $100,000 grant that allowed for the work that needed to be done.

Councillor Knoll reminded everyone that the Oakville Family Rib Fest is taking place June 21st-23rd at Sheridan College and the 2024 annual Oakville Film Festival starts on June 19th, with a special screening in Town Square. He also noted that he and the Honourable Anita Anand are hosting Pancake Breakfast on July 1st 8:30 a.m. -10:30 a.m. at Oak Park in Ward 5.

Mayor Burton advised that the Honourable Anita Anand was at the Wedgewood pool opening and they are grateful for everything she does for the Town. Mayor Burton also congratulated three Oakville high schools, Abbey Park, Iroquois Ridge and Oakville Trafalgar for having students accepted to Harvard.

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

There were no request for reports.

19.

Consideration and Reading of By-Laws

19.1

By-law 2024-060

A by-law to stop up and close for all purposes a portion of Wyecroft Road, being Part 2 on Plan 20R-17281(Re: Item 8.4)

19.2

By-law 2024-072 (Not passed)

 A by-law to amend Public Nuisance By-law 2007-143, being a by-law to prohibit or regulate public nuisances, vibration, odour, dust and outdoor illumination, including indoor lighting that can be seen outdoors within the Town of Oakville (Re: Item 8.5)

19.3

By-law 2024-073

 A by-law to amend Property Standards By-law 2023-074, being a by-law to prescribe standards for the maintenance and occupancy of property within the Town of Oakville (Re: Item 8.5) 

19.4

By-law 2024-074

 A by-law to amend Lot Maintenance By-law 2023-075, being a by-law to regulate exterior property maintenance including vegetation, waste and graffiti (Re: Item 8.5) 

19.5

By-law 2024-101

A by-law to amend Licensing By-law 2015-075 (Re: Item 10.1)

19.6

By-law 2024-104

 A by-law to confirm the proceedings of a meeting of Council.

• Moved by Councillor Lishchyna
  Seconded by Councillor Longo

  That the by-laws noted above be passed.

  CARRIED
• The Mayor gave written approval of the by-law(s) noted above that were passed during the meeting. 

20.

Adjournment

The Mayor adjourned the meeting at 8:58 p.m.