Town of Oakville

Council Minutes

Meeting #:

Date:

Monday, February 27, 2023

Time:

6:30 P.m. - 10:00 P.m.

Location:

Council Chamber

Mayor and Council:

• Mayor Burton
• Councillor Adams
• Councillor Chisholm
• Councillor Duddeck
• Councillor Elgar
• Councillor Gittings
• Councillor Grant
• Councillor Haslett-Theall
• Councillor Knoll
• Councillor Lishchyna
• Councillor Longo
• Councillor McNeice
• Councillor Nanda
• Councillor O'Meara
• Councillor Xie

Staff:

• J. Clohecy, Chief Administrative Officer
• N. Sully, Commissioner of Corporate Services and Treasurer
• C. Bell, Commissioner of Community Services
• N. Garbe, Commissioner of Community Development
• P. Fu, Commissioner of Community Infrastructure
• J. Clarke, Director of Strategic Initiatives and Communications
• V. Tytaneck, Town Clerk
• J. Warren, Council and Committee Coordinator

The Town of Oakville Council met in regular session this 27th day of February, 2023 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

---

1.

O Canada

 

2.

Regrets

There are no regrets for this meeting.

 

3.

Declarations of Pecuniary Interest

Councillor Knoll declared an interest with respect to item 9.2 - Confidential – OLT Appeal – Oakville Developments (2010) Ltd et al (Upper Kerr Village OPA) (February 27, 2023) as he is the CEO, a Director and shareholder of Film.Ca Cinemas Inc. and Film.Ca Productions Inc., the sole tenants at 171 Speers Road, a property that is subject of this matter before Council.

 

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Council, JANUARY 30, 2023

4.2

Minutes of the Special Session of Planning and Development Council FEBRUARY 7, 2023

• Moved by Councillor McNeice
  Seconded by Councillor Longo
  1. That the minutes of the regular session of Council dated January 30, 2023, be approved.
  2. That the minutes of the Planning and Development session of Council dated, February 7, 2023, be approved.
  CARRIED

5.

Public Presentation(s)

There were no public presentations.

 

6.

Standing Committee Report(s)

6.1

2023 Budget Committee Minutes - January 17, 2023

6.2

2023 Budget Committee Minutes - January 24, 2023

6.3

2023 Budget Committee Minutes - January 26, 2023

6.4

2023 Budget Committee Minutes - February 14, 2023

6.5

2023 Budget Committee Minutes - February 16, 2023

6.6

2023 Budget Committee Minutes - February 21, 2023

• Moved by Councillor Grant
  Seconded by Councillor Knoll

  That the recommendations of the Budget Committee meetings of January 17, 2023, January 24, 2023, January 26, 2023, February 14, 2023, February 16, 2023 be approved including  the following recommendations from the February 21, 2023 Budget Committee meeting:

  1. That the staff report dated February 14, 2023, entitled 2023 Operating and Capital Budget Deliberations from the Finance Department, be received.
  2. That the 2023 recommended operating budget as presented in the 2023 Budget and Business Plans document be approved, subject to the following adjustments:
     1. That $10,000 be added to the Santa Claus parade budget;
     2. That $20,000 be added for the Pink Project for women’s washroom products;
     3. That $80,000 be added for enhanced sidewalk clearing service along reconstructed Lakeshore Road within Downtown BIA as set out in Figure 1 – Area #1 of Appendix G of the February 14, 2023 staff report entitled 2023 Operating and Capital Budget Deliberations;
     4. That patio permit fees for 2023 be waived and any lost revenue be offset with a transfer from the Tax Stabilization reserve;
     5. That $18,000 be added for a communication/education plan on illegal dumping of household waste in park waste receptacles;
     6. That $20,000 be added to the Parks budget for maintenance, supplies and utilities for a winterized washroom location;
     7. That $8,300 be added to the Parks budget for winter control and walkway lighting at Holton Heights Park;
     8. That $500,000 be added and transferred to the Capital Reserve for ATMP and traffic calming initiatives;
     9. That $550,000 in revenue loss be included in the Transit budget for the youth free ride program with $275,000 in 2023 funded from the Tax Stabilization reserve;
     10. That $540,000 in revenue loss be included in the Transit budget for the seniors free ride program with $270,000 in 2023 funded from the Tax Stabilization reserve;
     11. That $73,000 be added for an intergovernmental affairs position (part year) in Office of the Mayor and Council;
     12. That $22,000 in engagement postage/distribution costs be added in Office of the Mayor and Council;
     13. That $75,000 be added for a Revenue and Taxation coordinator (part year);
     14. That $35,000 be added for the Community Activation Grant; and
     15. That $84,500 be added for a Natural Heritage Planner (part year).
  3. That the 2023 recommended capital budget as presented in the 2023 Budget and Business Plans document be approved, subject to the following adjustments:
     1. 1.  That the proposed 2023 capital budget and forecast for project 54212301 Capital Lease for Charging Infrastructure be amended to budget $4.2 million in 2023 and $45.8 million over 2023-2032, funded from the Capital Reserve for the Energy Infrastructure Contract (EIC) capital lease payments;
        2. That the 2023 capital budget be amended to add a new capital project for the Transit facility expansion to support the charging infrastructure needs in the amount of $18 million, funded through debt;
        3. That $100,000 be added to project 63102301 Streetscape Study funded from the Capital Reserve to expand the streetscape design to include Bronte District;
        4. That $430,000 be added to project 52292201 Bronte Outer Harbour Concrete Plaza rehab from the Capital Reserve for repairs to the concrete plaza;
        5. That a new project be added for $84,000 funded from the Capital Reserve to install walkway lighting from Holton Heights Drive to the rear property lines of 1300-1306 Kensington Park Drive;
        6. That project 52292301 Parking Lot Resurfacing - Bronte Outer Harbour and related capital levy funding in the amount of $664,200 be removed from the 2023 capital budget;
        7. That the funding in another project in the 2023 capital budget be adjusted to replace $664,200 in capital reserve funding with $664,200 in capital levy funding;
        8. That $14,300 be added and funded from the Capital Reserve for winterization of one washroom location; and
        9. That $18,000 be added and funded from the Capital Reserve for surveillance cameras to be installed at a winterized washroom location.
  4. That the Town of Oakville 2023 net levy request of $239,592,300 be approved resulting in a 6.10% increase for the town and representing an approximate 3.80% overall residential tax rate increase, and that the Treasurer be authorized to confirm and adjust these amounts if required, prior to Council’s approval of the Budget on February 27, 2023.
  5. That any surplus or deficit resulting from a difference in the actual assessment growth from the budgeted assessment growth be transferred to/from the Tax Stabilization reserve.
  6. That the rates and fees established in the rates and fees schedule attached as Appendix A to the January 10, 2023 report from the Finance Department be approved for implementation on March 01, 2023.
  7. That amendments to existing by-laws containing fees be presented directly to Council for approval as required.
  8. That the remaining Appendices B to BB in the staff report dated February 14, 2023 from the Finance department be received.
  9. That the 2023 Budget Committee convene in April to debrief the 2023 budget process and provide recommendations for staff’s consideration and that staff report back to the 2024 budget committee meeting in June.
• Moved by Councillor McNeice
  Seconded by Councillor Duddeck
  1. That clause 2.i of the main motion as moved by Councillor Grant and seconded by Councillor Knoll be amended to allow for youth to ride Transit free during evenings and weekends.
  2. That clause 2.j of the main motion as moved by Councillor Grant and seconded by Councillor Knoll be amended to allow for seniors to ride Transit free outside of rush hour.
• RECESS

  The Mayor recessed the meeting at 7:47 p.m. and resumed at 8:00 p.m.
• Mayor Burton called the vote on the amending motion regarding clause 2.i  and 2.j moved by Councillor McNeice and seconded by Councillor Duddeck.

  LOST
• Mayor Burton called for the vote on clause 2.i and 2.j of the main motion as moved by Councillor Grant and Councillor Knoll.

  For (8)	Mayor Burton, Councillor Adams, Councillor Grant, Councillor Knoll, Councillor Lishchyna, Councillor Longo, Councillor Nanda, and Councillor Xie
  Against (7)	Councillor Chisholm, Councillor Duddeck, Councillor Elgar, Councillor Gittings, Councillor Haslett-Theall, Councillor McNeice, and Councillor O'Meara

  CARRIED on a recorded vote (8 to 7)
• Mayor Burton called for a separate vote on clause 2.k of the main motion as moved by Councillor Grant and Councillor Knoll.

  For (7)	Councillor Adams, Mayor Burton, Councillor Chisholm, Councillor Knoll, Councillor Longo, Councillor Nanda, and Councillor Xie
  Against (8)	Councillor Duddeck, Councillor Elgar, Councillor Gittings, Councillor Grant, Councillor Haslett-Theall, Councillor Lishchyna, Councillor O'Meara, and Councillor McNeice

  LOST on a recorded vote (7 to 8)
• Mayor Burton called for a separate vote on clause 3.e of the main motion as moved by Councillor Grant and Councillor Knoll.

  CARRIED
• Mayor Burton called for a separate vote on clause 2.e of the main motion as moved by Councillor Grant and Councillor Knoll.

  CARRIED
• Moved by Councillor Knoll
  Seconded by Councillor Grant

  That $45,000 be added to increase the annual Councillor community outreach and professional development as discussed at the budget committee meeting.

  For (7)	Councillor Adams, Mayor Burton, Councillor Grant, Councillor Knoll, Councillor Lishchyna, Councillor Nanda, and Councillor Xie
  Against (8)	Councillor Chisholm, Councillor Duddeck, Councillor Elgar, Councillor Gittings, Councillor Haslett-Theall, Councillor Longo, Councillor O'Meara, and Councillor McNeice

  LOST on a recorded vote (7 to 8)
• Moved by Councillor Grant
  Seconded by Councillor Knoll

  The Mayor called the vote on the main motion to approve the recommendations of the Budget Committee meetings of January 17, 2023, January 24, 2023, January 26, 2023, February 14, 2023, February 16, 2023 and the following recommendations from the February 21, 2023 Budget Committee meeting, as amended:

  1. That the staff report dated February 14, 2023, entitled 2023 Operating and Capital Budget Deliberations from the Finance Department, be received.
  2. That the 2023 recommended operating budget as presented in the 2023 Budget and Business Plans document be approved, subject to the following adjustments:
     1. That $10,000 be added to the Santa Claus parade budget;
     2. That $20,000 be added for the Pink Project for women’s washroom products;
     3. That $80,000 be added for enhanced sidewalk clearing service along reconstructed Lakeshore Road within Downtown BIA as set out in Figure 1 – Area #1 of Appendix G of the February 14, 2023 staff report entitled 2023 Operating and Capital Budget Deliberations;
     4. That patio permit fees for 2023 be waived and any lost revenue be offset with a transfer from the Tax Stabilization reserve;
     5. That $18,000 be added for a communication/education plan on illegal dumping of household waste in park waste receptacles;
     6. That $20,000 be added to the Parks budget for maintenance, supplies and utilities for a winterized washroom location;
     7. That $8,300 be added to the Parks budget for winter control and walkway lighting at Holton Heights Park;
     8. That $500,000 be added and transferred to the Capital Reserve for ATMP and traffic calming initiatives;
     9. That $550,000 in revenue loss be included in the Transit budget for the youth free ride program with $275,000 in 2023 funded from the Tax Stabilization reserve;
     10. That $540,000 in revenue loss be included in the Transit budget for the seniors free ride program with $270,000 in 2023 funded from the Tax Stabilization reserve;
     11. That $22,000 in engagement postage/distribution costs be added in Office of the Mayor and Council;
     12. That $75,000 be added for a Revenue and Taxation coordinator (part year);
     13. That $35,000 be added for the Community Activation Grant; and
     14. That $84,500 be added for a Natural Heritage Planner (part year).
  3. That the 2023 recommended capital budget as presented in the 2023 Budget and Business Plans document be approved, subject to the following adjustments:
     1. That the proposed 2023 capital budget and forecast for project 54212301 Capital Lease for Charging Infrastructure be amended to budget $4.2 million in 2023 and $45.8 million over 2023-2032, funded from the Capital Reserve for the Energy Infrastructure Contract (EIC) capital lease payments;
     2. That the 2023 capital budget be amended to add a new capital project for the Transit facility expansion to support the charging infrastructure needs in the amount of $18 million, funded through debt;
     3. That $100,000 be added to project 63102301 Streetscape Study funded from the Capital Reserve to expand the streetscape design to include Bronte District;
     4. That $430,000 be added to project 52292201 Bronte Outer Harbour Concrete Plaza rehab from the Capital Reserve for repairs to the concrete plaza;
     5. That a new project be added for $84,000 funded from the Capital Reserve to install walkway lighting from Holton Heights Drive to the rear property lines of 1300-1306 Kensington Park Drive;
     6. That project 52292301 Parking Lot Resurfacing - Bronte Outer Harbour and related capital levy funding in the amount of $664,200 be removed from the 2023 capital budget;
     7. That the funding in another project in the 2023 capital budget be adjusted to replace $664,200 in capital reserve funding with $664,200 in capital levy funding;
     8. That $14,300 be added and funded from the Capital Reserve for winterization of one washroom location; and
     9. That $18,000 be added and funded from the Capital Reserve for surveillance cameras to be installed at a winterized washroom location.
  4. That the Town of Oakville 2023 net levy request of $239,519,300 be approved resulting in a 6.07% increase for the town and representing an approximate 3.79% overall residential tax rate increase, and that the Treasurer be authorized to confirm and adjust these amounts if required, prior to Council’s approval of the Budget on February 27, 2023.
  5. That any surplus or deficit resulting from a difference in the actual assessment growth from the budgeted assessment growth be transferred to/from the Tax Stabilization reserve.
  6. That the rates and fees established in the rates and fees schedule attached as Appendix A to the January 10, 2023 report from the Finance Department be approved for implementation on March 01, 2023.
  7. That amendments to existing by-laws containing fees be presented directly to Council for approval as required.
  8. That the remaining Appendices B to BB in the staff report dated February 14, 2023 from the Finance department be received.
  9. That the 2023 Budget Committee convene in April to debrief the 2023 budget process and provide recommendations for staff’s consideration and that staff report back to the 2024 budget committee meeting in June.
  CARRIED

7.

Committee of the Whole

• Moved by Councillor Haslett-Theall
  Seconded by Councillor Longo

  That this meeting proceed into a Committee of the Whole session.

  CARRIED
• In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

10.

Discussion Item(s)

10.4

OEC Quarterly Update

• Moved by Councillor Elgar

  That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation regarding the Oakville Enterprises Corporation Quarterly Update, be received.
  

  CARRIED

8.

Consent Item(s)

8.1

Municipal Transit Stream – Safe Restart Phase 4 Deferral

• Moved by Councillor Duddeck

  That the staff report dated February 21, 2023, entitled Municipal Transit Stream – Safe Restart Phase 4 Deferral from the Finance department, be received.

   

  CARRIED

8.2

By-law 2023-020 - A by-law to amend By-Law 1981-66 (The Fire Route By-Law)

• Moved by Councillor Duddeck

  That By-Law 2023-020, a by-law to amend By-Law 1981-066 (The Fire Route By-Law) be passed.

  CARRIED

9.

Confidential Consent Item(s)

9.1

Municipal Access Agreement - Rogers

• Moved by Councillor Duddeck

  That the recommendation contained in the confidential report dated February 14, 2023, from the Clerks Department, be approved.

  CARRIED

9.2

Confidential – OLT Appeal – Oakville Developments (2010) Ltd et al (Upper Kerr Village OPA) (February 27, 2023)

Confidential Memo dated February 27, 2023, from the Legal Department distributed at the meeting.

• Moved by Councillor Duddeck

  That staff be authorized to proceed in appeals filed by Oakville Developments (2020) Ltd. (OLT 22-004825 and OLT-22-002506) in accordance with the report from the Legal Department dated February 14, 2023 as revised by the Memo from the Legal Department, dated February 27, 2023. 

  CARRIED
• (Councillor Knoll having declared a pecuniary interest on this item, did not vote.)

10.

Discussion Item(s)

10.1

Neighbourhood Traffic Safety Program - 2022 Annual Update

• Moved by Councillor Longo

  That the report titled Neighbourhood Traffic Safety Program Update from the Transportation and Engineering Department dated February 14, 2023, be received.

  CARRIED

10.2

2023 Commercial Patio Initiative

• Moved by Councillor O'Meara
  1. That the staff report titled 2023 Commercial Patio Initiative, dated February 14, 2023, be received.

  2. That staff be authorized to implement the 2023 Commercial Patio Initiative with operations starting on May 1, 2023 and ending on November 1, 2023.

  3. That staff be authorized to make town lands in and adjacent to commercial areas available at nominal cost to enable the provision of temporary commercial services outdoors, including patios or pop-up facilities associated with existing restaurants and retail businesses, subject to the permitting requirements.

  4. That staff be authorized to issue temporary exemptions from providing required parking under section 40 of the Planning Act granted at nominal value to accommodate outdoor patios or outdoor display areas on private property, subject to the permitting requirements.

  5. That the Community Development Commissioner be authorized to sign any agreements relevant to the 2023 Commercial Patio Initiative.

  CARRIED

10.3

OakvilleReady: Progress and Financial Directions Report

• Moved by Councillor Adams
  1. That the “OakvilleReady: Progress and Financial Directions Report” from the Strategy, Policy and Communications department be received.
  2. That a second payment of $10,000 to the Halton Environmental Network (HEN) for the delivery of the OakvilleReady program that supports community-wide climate change resiliency be approved.
  3. That the Chief Administrative Officer (CAO) be authorized to make future decisions regarding this annual funding request, as long as the amount does not exceed $10,000 and the funds are provided for in the Climate Action operating budget.
  CARRIED

10.5

Notice of Motion - 2024 Centennial Cup

• Moved by Councillor Chisholm
  Seconded by Councillor Duddeck

  WHEREAS the Oakville Blades have submitted a bid to host the 2024 Centennial Cup at the Sixteen Mile Sports Complex to Hockey Canada;

  WHEREAS Oakville is a hockey town and the Sixteen Mile Sports Complex is the ideal host location for the 2024 Centennial Cup;

  WHEREAS the state-of-the-art facility offers all of the amenities needed to comfortably host all 10 participating teams and the tens of thousands of spectators throughout the tournament;

  WHEREAS when the concept for Sixteen Mile Sports Complex was originally conceived, it was for hosting events such as the 2024 Centennial Cup as part of the town’s vision to become a leading destination for national and international tournaments and events;

  WHEREAS the Centennial Cup tournament will attract: a minimum of 42,500 spectators, a minimum of 3082 hotel room nights and Hockey Canada predicts upwards of a positive $5 million economic impact for the 2024 event;

  WHEREAS the Council for the host city of Estevan, Saskatchewan committed $150,000 over two years to be the top sponsors of the 2022 Centennial Cup national Junior A hockey championship after they were awarded the tournament;

  AND WHEREAS hosting the 2024 Centennial Cup will give the Town national exposure and will deliver economic spin-offs and benefits for our local restaurants, businesses and hospitality industry.

  NOW THEREFORE BE IT RESOLVED THAT the Town of Oakville and Town Council support the Oakville Blades’ bid to host the 2024 Centennial Cup;

  AND THAT staff report back with appropriate sponsorship opportunities and options for Council to consider before the Centennial Cup tournament is awarded;

  AND THAT the Town, Visit Oakville and Council will support the Oakville Blades organization to ensure that the 2024 Centennial Cup is the biggest and most successful tournament in its history.

  For (15)

  Councillor Adams, Mayor Burton, Councillor Chisholm, Councillor Duddeck, Councillor Elgar, Councillor Gittings, Councillor Grant, Councillor Haslett-Theall, Councillor Knoll, Councillor Lishchyna, Councillor Longo, Councillor O'Meara, Councillor McNeice, Councillor Nanda, and Councillor Xie

  CARRIED unanimously on a recorded vote (15 to 0)

10.6

TOWARF Vessel Replacement

• Moved by Councillor Longo
  1. That Council directs staff to fund the deficit using Town capital reserves for the purchase of the TOWARF vessel estimated to be $425K; and,
  2. That Council requests staff to bring back a business plan, in consultation with key stakeholders, with recommendations to ensure the long-term financial viability of Harbours.  The recommendations will include the fee requirements to ensure all Harbours infrastructure is maintained in a state of good repair and funding is available to replace all Harbours assets at the end of their useful life, including the current and future replacement TOWARF vessels and fund the new vessel through reserves. 
  CARRIED

11.

Confidential Discussion Item(s)

11.1

Report from the Special Committee of Council re: Citizen Appointments for the Term of Council 2022-2026

• Moved by Councillor Adams

  That the recommendation from the Special Committee of Council, contained in Confidential Appendix A in the report dated February 21, 2023, from the Clerks Department, be approved.

  CARRIED

12.

Advisory Committee Minutes

There were no advisory committee minutes.

 

13.

Rise and Report to Council

• Moved by Councillor Elgar

  That this committee rise and report.
• The Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 8.1 and 8.2, Confidential Consent Items 9.1 and 9.2,  Discussion Items 10.1, 10.2, 10.3, 10.4, 10.5 and 10.6, Confidential Discussion Item 11.1, as noted by the Clerk.
• Moved by Councillor Xie
  Seconded by Councillor Grant

  That the report and recommendations of the Committee of the Whole be approved.

  CARRIED

14.

Information Items (Circulated Electronically)

14.1

Information Items for January 18 - February 14, 2023

14.2

MEMO - Clerk's Department RE: Municipal Clearance for Liquor Sales Licence

 

 

15.

Status of Outstanding Issues

15.1

Status of Outstanding Issues Listing for February 2023

 

 

16.

New Business

Councillor O'Meara invited everyone to get out to the Taste of Oakville which runs until March 10, 2023 and try new restaurants.

 

Councillor O'Meara recognized Downtown Oakville BIA and Taste of Oakville Organizing Committee on being finalists in the Heart of Ontario Tourism Recognition Awards.

 

Councillor Nanda offered condolences to residents of Turkey and Syria after a 7.8 magnitude  earthquake, more than 51,000 people have died.  Councillors Nanda and Xie extend sincere condolences to all those effected and invited everyone to attend an evening of solidarity 6:30p.m. - 8:30p.m.on February 28, 2023 at Town Hall.

 

Councillor Knoll congratulated the Canadian Caribbean Association of Halton on a successful Black History month.

 

Councillor Knoll thanked Councillor Haslett-Theall for her service as a member on the Oakville Public Library Board of Directors from 2018-2022.

 

Councillor Haslett-Theall invited everyone to the launch of the GLO-DTO art installation, launching March 4 - March 23, 2023 in Downtown Oakville.

 

Councillor Lishchyna reflected on one-year of war in Ukraine, offering condolences to everyone affected by this unspeakable act of violence. 

 

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

18.1

Streetscape Improvements

• Moved by Councillor Adams
  Seconded by Councillor Lishchyna

  That staff report on options to improve the streetscapes on arterial and collector roads.

  CARRIED

18.2

1094 Third Line

• Moved by Councillor Elgar
  Seconded by Councillor Longo

  That staff review the status of the property at 1094 Third Line and report back to Council prior to May, 2023 with an update on the future of the lease at this property.

  CARRIED

19.

Consideration and Reading of By-Laws

19.1

By-law 2023-003

A by-law to provide for the establishment of fees to be charged in the processing of applications made in respect of planning matters, subject to Supplemental Notes, and to repeal By-law 2020-131 (2023 Budget Committee Item 5.2 - January 17, 2023)

19.2

By-law 2023-020

A by-law to amend By-Law 1981-66 (The Fire Route By-law) (re - Item 8.2)

19.3

By-law 2023-027

A by-law to confirm the proceedings of a meeting of Council

• Moved by Councillor Longo
  Seconded by Councillor Adams

  That the by-laws noted above be passed.

  CARRIED

20.

Adjournment

The Mayor adjourned the meeting at 10:14 p.m.