Town of Oakville

Council Minutes

Meeting #:
Date:
Time:
-
Location:
Council Chamber
Mayor and Council:
  • Mayor Burton
  • Councillor Adams
  • Councillor Chisholm
  • Councillor Duddeck
  • Councillor Elgar
  • Councillor Gittings
  • Councillor Grant
  • Councillor Haslett-Theall
  • Councillor Knoll
  • Councillor Lishchyna
  • Councillor Longo
  • Councillor McNeice
  • Councillor Nanda
  • Councillor O'Meara
  • Councillor Xie
Staff:
  • J. Clohecy, Chief Administrative Officer
  • N. Sully, Commissioner of Corporate Services and Treasurer
  • C. Bell, Commissioner of Community Services
  • N. Garbe, Commissioner of Community Development
  • P. Fu, Commissioner of Community Infrastructure
  • D. Carr, Town Solicitor
  • J. Clarke, Director of Strategic Initiatives and Communications
  • V. Tytaneck, Town Clerk
  • J. Warren, Council and Committee Coordinator

The Town of Oakville Council met in regular session this 20th of November, 2023 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

1.
O Canada

 

2.
Regrets

 

There were no regrets.

3.
Declarations of Pecuniary Interest

 

No declarations of pecuniary interest were declared.

4.
Confirmation of Minutes of the previous Council Meeting(s)

 

4.1
Minutes of the Special Session of Council, OCTOBER 12, 2023

This item has attachments. 
1.Minutes.pdf

4.2
Minutes of the Regular Session of Planning and Development Session of Council, OCTOBER 16, 2023

This item has attachments. 
1.Planning and Development Council Minutes October 16, 2023.pdf

4.3
Minutes of the Regular Session of Council, OCTOBER 23, 2023

This item has attachments. 
1.Minutes(3).pdf

4.4
Minutes of the Regular Session of Planning and Development Session of Council, OCTOBER 30, 2023

This item has attachments. 
1.Planning and Development Council Minutes October 30, 2023.pdf

4.5
Confidential Minutes of the Closed Session of Planning and Development Council OCTOBER 30, 2023 

 
  • Moved byCouncillor Longo
    Seconded byCouncillor McNeice
    1. That the minutes of the Special session of Council dated October 12, 2023, be approved.
    2. That the minutes of the Regular session of Planning and Development Council dated October 16, 2023, be approved.
    3. That the minutes of the Regular session of Council dated October 23, 2023, be approved.
    4. That the minutes of the Regular session of Planning and Development Council and confidential minutes dated October 30, 2023, be approved.
    CARRIED

5.
Public Presentation(s)

 

There were no public presentations.

6.
Standing Committee Report(s)

 

6.1
Minutes of the Committee of the Whole - Midtown Oakville Meeting - OCTOBER 10, 2023

This item has attachments. 
1._Minutes(3).pdf

6.2
Minutes of the Budget Committee Meeting - OCTOBER 17, 2023

This item has attachments. 
1.Minutes(1).pdf

6.3
Minutes of the Budget Committee Meeting - OCTOBER 19, 2023

This item has attachments. 
1.Minutes(2).pdf

6.4
Minutes of the Budget Committee Meeting - OCTOBER 31, 2023

This item has attachments. 
1._Minutes.pdf

6.5
Minutes of the Budget Committee Meeting - NOVEMBER 1, 2023

This item has attachments. 
1._Minutes(1).pdf

6.6
Minutes of the Budget Committee Meeting - NOVEMBER 2, 2023

This item has attachments. 
1.Budget Committee Minutes November 2, 2023.pdf
  • Moved byCouncillor Knoll
    Seconded byCouncillor Xie
    1. That the minutes of the Midtown Oakville Meeting dated October 10, 2023, be approved.
    2. That the minutes of the Budget Committee Meetings dated October 17, 2023, October 19, 2023, October 31, 2023, November 1, 2023 and November 2, 2023, be approved.
    CARRIED

7.
Committee of the Whole

 
  • Moved byCouncillor Grant
    Seconded byCouncillor Duddeck

    That this meeting proceed into a Committee of the Whole session.

    CARRIED

8.
Consent Item(s)

 

8.1
2024 Interim Tax Levy By-law 2023-156

This item has attachments. 
1.2024 Interim Tax Levy.pdf
2.Appendix A By-law 2023-156.pdf
  • Moved byCouncillor Lishchyna

    That By-law 2023-156, a by-law to provide for the interim tax levy in 2024, be passed.

    CARRIED

8.2
The Mayor's Proposed 2024 Operating and Capital Budget to Create Environmental, Social, and Economic Sustainability in a Vibrant and Livable Community for All

This item has attachments. 
1.Staff Report - Mayors Proposed Budget.pdf
  • Moved byCouncillor Duddeck

    That the Mayor’s Proposed 2024 Operating and Capital Budget to Create Environmental, Social, and Economic Sustainability in a Vibrant and Livable Community for All, be received.

    CARRIED

9.
Confidential Consent Item(s)

 

There were no Confidential Consent Items.

10.
Discussion Item(s)

 

10.1
2023 Audit Planning Report

This item has attachments. 
1.Staff Report - 2023 Audit Planning Report, November 20, 2023.pdf
2.Appendix A - Town of Oakville Audit Planning Report FY2023.pdf
  • Moved byCouncillor Longo

    That the Audit Planning Report prepared by KPMG for the 2023 fiscal year be received.

    CARRIED

10.2
Community Energy Partnerships

This item has attachments. 
1.Community Energy Partnerships.pdf
2.2023 Town and FEO Services Agreement.pdf
3.Item 10.2- Addtional Correspondence.pdf
  • Moved byCouncillor Longo
    1. That future community energy planning and partnerships proceed through Future Energy Oakville.

       

    2. That the town no longer appoint a Council member to the Oakville Energy Task Force.

       

    3. That the Services Agreement between the town and Future Energy Oakville in Appendix A of the report from the Strategy, Policy and Communications department be endorsed.

       

    4. That $50,000 in town funding be released to Future Energy Oakville for 2023 and $50,000 in town funding for 2024 be released pending approval of the 2024 town budget.
    CARRIED

  • RECESS
    The meeting recessed from 7:55 - 8:01 p.m.

10.3
Design of Westminster Drive and Woodhaven Park Drive Improvements

This item has attachments. 
1.Design of Westminster Drive and Woodhaven Park Drive Improvements.pdf
2.Appendix A - Coronation and ATMP Maps_Design of Westminster Drive and Woodhaven Park Drive Improvements - Final.pdf
3.Appendix B - History of Project_Design of Westminster Drive and Woodhaven Park Drive ImprovementsFINAL.pdf
4.Appendix C - Westminster Drainage Maps_Design of Westminster Drive and Woodhaven Park Drive ImprovementsFINAL.pdf
5.Appendix D - Woodhaven Drainage Maps_Design of Westminster Drive and Woodhaven Park Drive ImprovementsFINAL.pdf
  • Moved byCouncillor Duddeck
    1. That the report Design of Westminster Drive and Woodhaven Park Drive Improvements, from the Transportation and Engineering Department, dated November 14, 2023, be received.

       

    2. That the implementation of a sidewalk on Westminster Drive and Woodhaven Park Drive be deferred to the Transportation Master Plan for further review.

       

    3. That staff be directed to proceed with the implementation of the storm sewer and drainage works for Westminster Drive (Option 1) as outlined in this report.

       

    4. That staff be directed to proceed with the implementation of the storm sewer and drainage works for Woodhaven Park Drive/Hixon Street/Willowdown Road (Option 1) as outlined in this report.
    For (15)Councillor Adams, Mayor Burton, Councillor Chisholm, Councillor Duddeck, Councillor Elgar, Councillor Gittings, Councillor Grant, Councillor Haslett-Theall, Councillor Knoll, Councillor Lishchyna, Councillor Longo, Councillor O'Meara, Councillor McNeice, Councillor Nanda, and Councillor Xie
    CARRIED unanimously on a recorded vote (15 to 0)

10.4
Sale and Discharge of Consumer Fireworks – Response to Staff Direction

This item has attachments. 
1.Staff Report - Sale and Discharge of Consumer Fireworks – Response to Staff Direction.pdf
2.Appendix A - Municipalities Prohibiting Sale Discharge of Fireworks.pdf
3.Item 10.4 - Addtional Correspondence.pdf
  • Moved byCouncillor Nanda

    That Council and staff consult with the public on the use and sale of consumer fireworks and report back to Council in the Fall of 2024.

  • Moved byCouncillor Adams

    That the motion by Councillor Nanda be amended to include the following:

    That staff prepare the necessary by-laws to implement a prohibition on the discharge and sale of consumer fireworks..

    LOST

  • BEYOND THE HOUR

    Moved by Councillor Grant

    That this meeting proceed beyond the hour of 10:30 p.m.

    CARRIED

  • The Mayor called the vote on the main motion as moved by Councillor Nanda.

    For (14)Mayor Burton, Councillor Chisholm, Councillor Duddeck, Councillor Elgar, Councillor Gittings, Councillor Grant, Councillor Haslett-Theall, Councillor Knoll, Councillor Lishchyna, Councillor Longo, Councillor O'Meara, Councillor McNeice, Councillor Nanda, and Councillor Xie
    Against (1)Councillor Adams
    CARRIED (14 to 1)

10.5
2024 Council and Committee Meeting Schedule

This item has attachments. 
1.2024 Council and Committee Meeting Schedule(1).pdf
2.Appendix A - 2024 Council and Committee Meeting Schedule(1).pdf
  • Moved byCouncillor Elgar

    That the 2024 Council Meeting Schedule attached as Appendix A to the report from the Clerk’s department, entitled 2024 Council and Committee Meeting Schedule, dated November 7, 2023, be approved.

    CARRIED

10.6
2024 Council Appointments

This item has attachments. 
1.Staff Report - Council appointments 2024.pdf
  • Moved byCouncillor Duddeck

    That appointments of Members of Council to various committees for the term December 1, 2023 to November 30, 2024, or until their successors are appointed, be approved as follows:

    Accessibility Advisory Committee

    Councillor Gittings

    Appeals Committee and Property Standards Committee

    Councillor Chisholm

    Councillor Duddeck

    Councillor Elgar

    Councillor Grant

    Councillor Haslett-Theall

    Heritage Oakville Advisory Committee

    Councillor Gittings

    Councillor McNeice

    Town of Oakville Water Air Rescue Force (TOWARF)

    Councillor Lishchyna 

    CARRIED

10.7
Community Spirit Awards Selection Committee Terms of Reference

This item has attachments. 
1.Community Spirit Awards Selection Committee Terms of Reference Staff Report.pdf
2.Appendix A.pdf
3.Appendix B.pdf
  • Moved byCouncillor Grant

    That the revised Terms of Reference for the Community Spirit Awards Selection Committee attached as Appendix B to the staff report dated November 7, 2023 be approved.

    CARRIED

10.8
Governance Review Update

This item has attachments. 
1.Governance Review Update Report.pdf
2.Appendix A - Single Tier Governance Options Final Report.pdf
  • Moved byCouncillor Knoll

    That the report entitled “Governance Review Update”, dated November 14, 2023 from the Chief Administrative Officer be received.

    CARRIED

11.
Confidential Discussion Item(s)

 

11.1
Confidential – OLT Appeal – Bara Group (River Oak) Inc. – 2163 and 2169 Sixth Line (November 20, 2023)

 
  • Moved byCouncillor Knoll

    That this item be referred to the December 4, 2023 Planning and Development Council meeting.

    CARRIED

12.
Advisory Committee Minutes

 

12.1
Accessibility Advisory Committee Minutes - September 14, 2023

This item has attachments. 
1.Accessibility Advisory Committee Minutes September 14, 2023.pdf
  • Moved byCouncillor Chisholm

    That the Accessibility Advisory Committee minutes dated September 14, 2023 be approved.

    CARRIED

13.
Rise and Report to Council

 
  • Moved byCouncillor Longo

    That this committee rise and report.

    CARRIED

  • The Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 8.1, 8.2, Discussion Items 10.1, 10.2, 10.3, 10.4, 10.5, 10.6, 10.7, 10.8, Confidential Discussion Item 11.1 and Advisory Committee Minutes Item 12.1, as noted by the Clerk.

  • Moved byCouncillor Xie
    Seconded byCouncillor Lishchyna

    That the report and recommendations of the Committee of the Whole be approved.

    CARRIED

14.
Information Items (Circulated Electronically)

 

15.
Status of Outstanding Issues

 

16.
New Business

 

Councillor Duddeck thanked everyone involved in making the 75th Annual Santa Claus Parade a success, and noted she will be mentoring Councillor Xie to take over as Co-Chair.

Mayor Burton congratulated Councillors Duddeck, Grant and Adams on 20 years of service on Council and Councillors Elgar and Knoll for approaching 23 years of service.

17.
Regional Reports and Question Period Regarding Town Boards and Advisory Committees

 

18.
Requests for Reports

 

18.1
48 Bronte Road

 
  • Moved byCouncillor McNeice
    Seconded byCouncillor Gittings

    Staff be directed to report on the potential public ownership of the former Greb Property in order to address such issues as:

    1. Potential threats to this section of the Bronte Creek due to extreme weather events/flooding, in consultation with Conservation Halton;
    2. The role of this property and section of the Bronte Creek to provide protection/climate proofing, reduction in erosion risks and public infrastructure, and loss of top of bank, in consultation with Conservation Halton;
    3. The strategic role of this property to provide a connection to the Fishermans Park and pier, Bronte Heritage Waterfront Park, the Bronte Inner Harbour lands, with connections to Berta Point and Bronte Beach for recreational purposes in consultation with Conservation Halton and Halton Region;
    4. A potential role of this property as a cultural heritage landscape and as part of the Harbours portfolio of offerings to boaters and connection to Bronte Road; and,
    5. The ability to access any available Federal, Provincial, and Regional funding and other programs for climate proofing.
    CARRIED

18.2
Transition Provisions for the Rental Housing Protection By-law

 
  • Moved byCouncillor O'Meara
    Seconded byCouncillor McNeice

    That staff report back by February of 2024 with options for transition provisions related to the applicability of the Rental Housing Protection By-law for applications that were well-advanced in the planning process at the time the by-law came into force.

    CARRIED

19.
Consideration and Reading of By-Laws

 

That the following by-law(s) be passed:

WAIVING OF PROCEDURE

  • Moved byCouncillor Duddeck
    Seconded byCouncillor Elgar

    That Section 8.3 of the Procedure By-law which requires minimum of 48 hours public notice for agenda items be waived to allow for the consideration of By-law 2023-163.  

    CARRIED

19.1
By-law 2023-156

 

A by-law to provide for an interim tax levy in 2024 (re: Item 8.1)

19.2
By-law 2023-159

This item has attachments. 
1.Confirming By-law 2023-159.pdf

A by-law to confirm the proceedings of a meeting of Council.

19.3
By-law 2023-163

This item has attachments. 
1.PLC 13-23, Plan 20M-1255 Blocks 168, 170 and 179.pdf

A by-law to declare that certain land is not subject to part lot control (Blocks 168, 170 and 179, Plan 20M-1255 – Graydon Banning Ltd.)

  • Moved byCouncillor Longo
    Seconded byCouncillor Xie

    That the by-laws noted above be passed.

    CARRIED

20.
Adjournment

 

The Mayor adjourned the meeting at 10:57 p.m.

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