Oakville Public Library Board
Regular Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
Council Chamber

Town Hall is open to the public and live streaming video is available on https://opl.ca/About-OPL/Library-Board/Board-Agendas-and-Minutes or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. For further information go to https://opl.ca/About-OPL/Library-Board.

1.
Territory Acknowledgement

 

2.
Regrets

 

3.
Declarations of Pecuniary Interest

 

4.
Confirmation of Minutes of the Previous Meetings of the Board

 

5.
Consent Item(s)

 

5.1
2024 Oakville Public Library (OPL) Board Key Agenda Items – September 18, 2024

This item has attachments. 
1.2024 Key Board Agenda Items - September 18, 2024.pdf
2.Appendix A - Board Key Agenda Items 2024.pdf
  • Recommendation:

    That the 2024 OPL Board Key Agenda Items report be received for information.

5.2
Health and Safety Report – September 18, 2024

This item has attachments. 
1.Health and Safety Report - September 18, 2024.pdf
  • Recommendation:

    That the Health and Safety report be received for information.

5.3
Electronic Monitoring Policy – September 18, 2024

This item has attachments. 
1.Electronic Monitoring Policy - September 18, 2024.pdf
2.Appendix A GOV-014 Electronic Monitoring Policy (2024) - September 2024.pdf
3.Appendix B GOV-014 Electronic Monitoring Policy (2022).pdf
  • Recommendation:

    That the updated Electronic Monitoring Policy (Appendix A) be approved.

5.4
Occupational Health, Safety and Workplace Violence Policy – September 18, 2024

This item has attachments. 
1.Occupational Health, Safety, and Workplace Violence Policy - September 18, 2024.pdf
2.Appendix A - Occupational Health Safety Workplace Violence Policy (2024).pdf
3.Appendix B - Occupational Health Safety Workplace Violence Policy (2023).pdf
  • Recommendation:

    That the Occupational Health, Safety and Workplace Violence Policy be approved.

5.5
Media Relations Policy - September 18, 2024

This item has attachments. 
1.Media Relations Policy - September 18, 2024.pdf
2.Appendix A - Media Relations Policy (2024).pdf
3.Appendix B - Media Relations Policy (2020).pdf
  • Recommendation:

    That the updated Media Relations Policy (Appendix A) be received for Approval.

5.6
Political Use of Space and Resources policy – September 18, 2024

This item has attachments. 
1.Political Use of Space and Resources Policy - September 18, 2024.pdf
2.Appendix A - Political Use of Space and Resources Policy (2024).pdf
3.Appendix B - Political Use of Space and Resources policy (2023) .pdf
4.Appendix C - Use of Corporate Resources During an Election Period Procedure.pdf
  • Recommendation:

    That the Political Use of Space and Resources policy be approved.

5.7
Performance and Measures Report Q2 2024 YTD – September 18, 2024

This item has attachments. 
1.Performance and Measures Report Q2 2024 YTD - September 18, 2024.pdf
2.Appendix A - Performance and Measures Report Q2 2024 YTD.pdf
  • Recommendation:

    That the Performance and Measures Report Q2 2024 YTD be received for information.

6.
Confidential Consent Item(s)

 

There are no confidential consent items.

7.
Discussion Item(s)

 

7.1
Comprehensive Financial Report at June 30, 2024

This item has attachments. 
1.Comprehensive Financial Report at June 30, 2024.pdf
  • Recommendation:

    That the Comprehensive Financial Progress Report as of June 30, 2024, be received for information.

7.2
2025 Oakville Public Library Capital Budget - September 18, 2024

This item has attachments. 
1.2025 Capital Budget - September 18, 2024.pdf
2.Appendix A - Public Print Payment System Replacement.pdf
3.Appendix B - Scheduling Software.pdf
4.Appendix C - PRLMP OPL Recommended Strategies.pdf
5.Appendix D - Traffic Pattern Tracking.pdf
6.Appendix E - Room Booking.pdf
7.Appendix F - AI Assistant for OPL.ca.pdf
8.Appendix G - OPL 10 Year Capital Forecast.pdf
  • Recommendation:

    That the draft 2025 OPL Capital Budget be received for feedback.

7.3
2025 Oakville Public Library (OPL) Operating Budget – September 18, 2024

This item has attachments. 
1.2025 Operating Budget - September 18, 2024.pdf
2.Appendix A - Draft Mayoral Direction to Staff Regarding the Preparation of the 2025 Annual Budget.pdf
3.Appendix B- Mayoral Direction to Staff regarding the preparation of a balanced 2025 Annual Budget.pdf
  • Recommendation:

    That the draft 2025 OPL Operating Budget be received for feedback.

7.4
Collections Update - September 18, 2024

This item has attachments. 
1.Collections Update - September 18, 2024.pdf
  • Recommendation:

    That the Collection Development Update Report be received for information.

7.5
OPL Board Procedural Bylaws Update – September 18, 2024

This item has attachments. 
1.OPL Board Bylaws Update - September 18, 2024.pdf
2.Appendix A - OPL Board Procedural By-Laws (2024).pdf
3.Appendix B - OPL Board Procedural By-Laws (2022).pdf
  • Recommendation:

    That the updates to the OPL Board Procedural bylaws be received for feedback

7.6
Digitization Update – September 18, 2024

This item has attachments. 
1.Digitization Update - September 18, 2024.pdf
2.Appendix A - Oakville Beaver MOU 1994.pdf
3.Appendix B - Digitization Stakeholders Involvement.pdf
  • Recommendation:

    That the Digitization Update report be received for information.

7.7
Intellectual Freedom Policy – September 18, 2024

This item has attachments. 
1.Intellectual Freedom Policy - September 18, 2024.pdf
2.Appendix A - Intellectual Freedom Policy (2024).pdf
3.Appendix B - Intellectual Freedom Policy (2020).pdf
  • Recommendation:

    That the Intellectual Freedom Policy (Appendix A) be received for feedback.

7.8
Display and Distribution of Community Information Policy – September 18, 2024

This item has attachments. 
1.OPL Display and Distribution of Community Information Policy Update - September 18, 2024.pdf
2.Appendix A - Display and Distribution of Community Information Policy (2024) .pdf
3.Appendix B - Display and Distribution Information for Public Policy (2018) .pdf
  • Recommendation:

    That the Display and Distribution of Community Information Policy be received for feedback.

7.9
Q2 2024 OPL Goals Update – September 18, 2024

This item has attachments. 
1.2024 Q2 OPL Goals - September 18, 2024.pdf
2.Appendix A - Diversity Equity and Inclusion Strategic Framework - Year Two.pdf
  • Recommendation:

    That the Q2 2024 OPL Goals Update be received for information.

7.10
CEO Update – September 18, 2024

This item has attachments. 
1.CEO Update - September 18, 2024.pdf
  • Recommendation:

    That CEO Update report be received for information.

8.
Confidential Discussion Item(s)

 

There are no confidential discussion items.

9.
New Business

 

10.
Date and Time of Next Meeting

 

Thursday, October 18, 2024
Oakville Municipal Building
Council Chamber - 7:00 p.m.

11.
Adjournment

 
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