Town of Oakville
Council

REVISED AGENDA

Meeting #:

Date:

Monday, April 29, 2024

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Town Hall is open to the public and live streaming video is available on  https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the previous Council Meeting(s)

Item 4.5 not previously listed.

4.1

Minutes of the Regular Session of Planning and Development Session of Council, MARCH 18, 2024

4.2

Minutes of the Regular Session of Council, MARCH 25, 2024

4.3

Confidential Minutes of the Closed Session of Council MARCH 25, 2024

4.4

Minutes of the Regular Session of Planning and Development Session of Council, APRIL 8, 2024

4.5

Minutes of the Regular Session of the Planning and Development Session of Council APRIL 22, 2024

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Standing Committee Report(s)

There are no standing committee reports for this agenda.

7.

Committee of the Whole

8.

Consent Item(s)

8.1

2024 Park Naming

• Recommendation:

  That the names of all new Parks and Open Spaces, as listed in Table 1 of the report dated April 16, 2024, be approved.

8.2

2024 Property Tax Levy, By-law 2024-037

• Recommendation:
  1. That the Tax Levy by-law 2024-037, a by-law to provide for the levying of rates for the year 2024, as attached to the report of the Finance Department, be approved; and,
  2. That, in accordance with Council's resolution from the December 20, 2023 Council meeting, the net levy requirement be increased to $259,259,500, and a transfer to the Tax Rate Stabilization reserve in the amount of $300 be approved to maintain the 2024 town levy increase at 5.86%.

8.3

Encroachment Agreement - Lakeside Park

• Recommendation:

  That staff be authorized to enter into an Encroachment Agreement between the Town and the owner of 176 Front Street on the terms set out in the report from the Parks and Open Space department dated April 16, 2024, for a picket fence to encroach into Lakeside Park for approximately 12 sq. m.

8.4

2024 Tax Rebate for Eligible Senior Property Owners By-law 2024-048

• Recommendation:

  That By-law 2024-048, a by-law to authorize a property tax rebate to eligible senior property owners in the 2024 taxation year, as attached to the report of the Finance department, be passed.

8.5

Corporate Policy Update

• Recommendation:
  1. That the updated Tree Protection During Construction Procedure be received.
  2. That the updated Progressive Enforcement Procedure be received.

8.6

Application to Conduct Charitable Lottery Events – Centre for Diverse Learners

• Recommendation:

  That the request from Centre for Diverse Learners to conduct charitable lottery events in the Town of Oakville be approved.

8.7

Application to Conduct Charitable Lottery Events – Canadian Croatian Choral Society

• Recommendation:

  That the request from Canadian Croatian Choral Society to conduct charitable lottery events in the Town of Oakville be approved.

8.8

2023 Financial Results and Surplus Disposition

• Recommendation:
  1. That the transfers to and from the Reserves and Reserve Funds and transactions contained in the report dated April 16, 2024 from the Finance department be approved.
  2. That the $13.42 million surplus less any required adjustments be transferred to the Capital Reserve.
  3. That a new discretionary reserve fund, titled Rental Housing Protection reserve fund, be established for cash-in-lieu contributions related to the Rental Housing Protection by-law.
  4. That the 2024 capital budget be amended to add a new project with a budget of $1,647,000 funded from the Capital Reserve for Lions Valley slope remediation.

8.9

Emergency Plan

• Recommendation:
  1. That the Oakville Emergency Plan 2024 attached as Appendix A to this report be approved and adopted.

  2. That By-law 2024-071, a by-law to adopt an Emergency Plan governing the provision of necessary services during an emergency and the procedures and manner in which employees of the Municipality and other persons will respond to the emergency, and to repeal By-law 2018-003, attached as Appendix B to this report, be passed.

9.

Confidential Consent Item(s)

There are no Confidential Consent Items listed for this agenda.

10.

Discussion Item(s)

Item 10.4 and 10.5 not previously listed.

10.1

2024 Community Satisfaction Survey

• Recommendation:

  That the 2024 Community Satisfaction Survey report from the Strategy, Policy and Communications department be received.

10.2

Final Inclusion, Diversity, Equity and Accessibility Multi-Year Plan 2024-2028

• Recommendation:

  That the final Inclusion, Diversity, Equity and Accessibility Multi-Year Plan, 2024-2028 be approved.

10.3

Fire Master Plan & Community Risk Assessment

• Recommendation:
  1. That Council approve the 2024 Fire Master Plan;

  2. That Council receive the Community Risk Assessment;

  3. That Council direct the Fire Chief to use the 2024 Fire Master Plan as a reference document to support the delivery of Fire Protection Services over the next 10 years (2024-2033); and,

  4. That the financial investments recommended within the 2024 FMP inform the ten-year capital forecast and future update to the development charges background study to ensure growth related costs can be recovered to the fullest extent possible.

10.4

Midtown OPA – Additional Consultancy and Budget Increase

• Recommendation:

  That the 2024 capital budget be amended to add $350,000 to project 63102202 Midtown Implementation for the Additional Work required by the Special Council Petition, to be funded from the Capital Reserve.

10.5

Verbal Update from Mayor Burton on Federal and Provincial Planning Initiatives

11.

Confidential Discussion Item(s)

Item 11.2 see confidential addendum to be distributed.

11.1

OakvilleEnterprises Corporation Authorization Request

11.2

Redevelopment of 3358 Lakeshore Road West

12.

Advisory Committee Minutes

12.1

Accessibility Advisory Committee Minutes - March 21, 2024

13.

Rise and Report to Council

14.

Information Items (Circulated Electronically)

14.1

Council Information March 13 - April 17, 2024

14.2

INTERNAL MEMO - Clerks Department RE: Municipal Clearance for Liquor Sales

14.3

INTERNAL MEMO - Community Services Commission RE: Expansion of First Aid Response for the Public

14.4

INTERNAL MEMO - Transportation and Engineering RE: Grading Plan Requirements for Pool Permits

14.5

INTERNAL MEMO - Recreation and Culture RE: 2024 Budget Direction - Community Special Event Funding - Administration

14.6

INTERNAL MEMO – Transportation and Engineering RE: Automated Speed Enforcement (ASE) Program Execution Timeline

14.7

INTERNAL MEMO - Planning, Design & Development RE: Persons Per Unit (PPU)

14.8

INTERNAL MEMO - Planning, Design & Development RE: Oakville Estimated Population in 2051

14.9

INTERNAL MEMO - Planning, Design & Development RE: Urban Growth Centre (UGC) comparators to Midtown Oakville

14.10

INTERNAL MEMO – Transit RE: Oakville Transit – Ride On-Demand Service Expansion Communication Launch

14.11

INTERNAL MEMO - Chief Administrative Officer RE: Housing Pledge and Building Faster Fund - Status Update

15.

Status of Outstanding Issues

15.1

Status of Outstanding Issues for April 2024

16.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

19.

Consideration and Reading of By-Laws

Item 19.6 see addendum to be distributed.

That the following by-law(s) be passed:

19.1

By-law 2024-059

A by-law to dedicate certain land as part of public highway (Block 35, Plan 20M-1247 – Milland Drive; Block 36, Plan 20M-1247 – Tanbark Avenue; Block 37, Plan 20M-1247 – Anson Gate; Block 38, Plan 20M-1247 – Lane 181; Block 39, Plan 20M-1247 – Wheat Boom Drive).

19.2

By-law 2024-064

 A by-law to dedicate certain land as part of a public highway (Blocks 302, 309, 310, 311, 312, 313, 314, 315, Plan 20M-1270, Blocks 123, 124, 125, 126, 127, Plan 20M-1253, Blocks 66, 67, Plan 20M-1235, Blocks 157, 158, Plan 20M-1229, Block 34, Plan 20M-1247 – Wheat Boom Drive, William Cutmore Boulevard, Lynx Gardens, Pelican Passage, Loon Lane, Peony Path, Hydrangea Gardens).

19.3

By-law 2024 -037

A by-law to provide for the levying of rates for the year 2024. (Re: Item 8.2)

19.4

By-law 2024-048

A by-law to provide a rebate of taxes for eligible senior property owners. (Re: Item 8.4)

19.5

By-law 2024 - 071

A by-law to adopt an Emergency Plan governing the provision of necessary services during an emergency and the procedures and manner in which employees of the Municipality and other persons will respond to the 
emergency, and to repeal By-law 2018-003. (Re: Item 8.9)

19.6

A by-law to amend By-law 2018-153 - a by-law to prohibit and regulate signs within the Town of Oakville for signs located at 277 Lakeshore Road East.

A by-law to amend By-law 2018-153 - a by-law to prohibit and regulate signs within the Town of Oakville for signs located at 277 Lakeshore Road East

19.7

By-law 2024-075

A by-law to confirm the proceedings of a meeting of Council.

20.

Delegated Authority By-laws

The following by-law was prepared under the authority of amending By-law 2023-021, as amended, a by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P.13, and other Acts: 

20.1

By-law 2024-044

A by-law to remove Holding “H” Provision on lands described as Part of Lot 8, Concession 1, North of Dundas Street, Argo (Joshua Creek) Developments Ltd., File No.: ZH 2/24

21.

Adjournment