Oakville Public Library Board
Regular Meeting

AGENDA

Meeting #:
Date:
Time:
-
Location:
Virtual Meeting

Live streaming video is available on https://opl.ca/About-OPL/Library-Board/Board-Agendas-and-Minutes or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. For further information go to https://opl.ca/About-OPL/Library-Board.

1.
Territory Acknowledgement

 

2.
Regrets

 

3.
Declarations of Pecuniary Interest

 

4.
Confirmation of Minutes of the Previous Regular Meeting of the Board

 

Item 4.2 see confidential agenda.

4.1
Minutes of the Regular Meeting of the Board, FEBRUARY 15, 2024

This item has attachments. 
1.Oakville Public Library Board Minutes February 15, 2024.pdf
  • Recommendation:

    That the minutes of the regular meeting of the Oakville Public Library Board dated February 15, 2024, be approved.

4.2
Confidential Minutes of the Closed Session of the Board, FEBRUARY 15, 2024

 
  • Recommendation:

    That the minutes of the closed session meeting of the Oakville Public Library Board dated February 15, 2024, be approved.

5.
Consent Item(s)

 

5.1
2024 Oakville Public Library (OPL) Board Key Agenda Items – March 21, 2024

This item has attachments. 
1.2024 Key Agenda Items - March 21, 2024.pdf
2.Appendix A - Board Key Agenda Items 2024.pdf
  • Recommendation:

    That the 2024 OPL Board Key Agenda Items report be received for information.

5.2
Health and Safety Report – March 21, 2024

This item has attachments. 
1.Health and Safety Report - March 21, 2024.pdf
  • Recommendation:

    That the Health and Safety report be received for information.

6.
Confidential Consent Item(s)

 

There are no confidential consent items.

7.
Discussion Item(s)

 

7.1
Presentation from the Oakville Community Foundation

 
  • Recommendation:

    That the presentation from the Oakville Community Foundation, be received.

7.2
Audit Governance Review – March 21, 2024

This item has attachments. 
1.Audit Governance Review - March 21, 2024.pdf
2.Appendix A - OPL Audit Governance Review.pdf
  • Recommendation:

    That the presentation regarding the Oakville Public Library – Audit Governance Review be received for information.

7.3
YTD Financial Status Indicators – February 2024

This item has attachments. 
1.YTD Financial Status Indicators - February 2024.pdf
2.Appendix A - February 2024 Report .pdf
  • Recommendation:

    That the Year-to-date (YTD) Financial Status Indicators report as of February 29, 2024 be received for information.

7.4
Fleet Services Service Level Agreement – March 21, 2024

This item has attachments. 
1.Roads and Works Service Level Agreement - March 21, 2024.pdf
2.Appendix A - OPL Fleet Service Level Agreement.pdf
3.Appendix B - Oakville Public Library Memorandum of Understanding.pdf
  • Recommendation:

    That the Fleet Services Service Level Agreement (SLA) be received for feedback.

7.5
Human Resources Policies – March 21, 2024

This item has attachments. 
1.Human Resources Policies - March 21, 2024.pdf
2.Appendix A - HR-002- Time At and Away From Work Policy.pdf
3.Appendix B - HR-002- Time At and Away From Work Policy (2024).pdf
4.Appendix C - HR-004 Professional Development Policy.pdf
5.Appendix D - HR-004 Professional Development and Educational Assistance Policy.pdf
6.Appendix E - HR-005 - Recruitment Policy.pdf
7.Appendix F - HR-005 - Recruitment Policy (2024).pdf
8.Appendix G - HR-005-003 - Police Record Checks Procedure.pdf
  • Recommendation:

    That the following Human Resources policies be approved:

    1. Time At and Away from Work Policy
    2. Professional Development and Educational Assistance Policy
    3. Recruitment Policy

7.6
Halton Information Providers Update – March 21, 2024

This item has attachments. 
1.Halton Information Providers Update - March 21, 2024.pdf
  • Recommendation:

    That the Halton Information Providers (HIP) Update report be received for information.

7.7
CEO Update – March 21, 2024

This item has attachments. 
1.CEO Update - March 21, 2024.pdf
  • Recommendation:

    That CEO Update report be received for information.

8.
Confidential Discussion Item(s)

 

Items 8.1 and 8.2 see confidential agenda.

9.
New Business

 

10.
Date and Time of Next Meeting

 

Thursday, May 16, 2024
Oakville Municipal Building
Virtual Meeting - 7:00 p.m.

11.
Adjournment

 
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