Oakville Public Library BoardRegular MeetingAGENDAMeeting #:Date:Thursday, February 15, 2024Time: 7:00 P.m. - 10:00 P.m.Location:Council ChamberTown Hall is open to the public and live streaming video is available on https://opl.ca/About-OPL/Library-Board/Board-Agendas-and-Minutes or at the town's YouTube channel at https://www.youtube.com/user/TownofOakvilleTV. For further information go to https://opl.ca/About-OPL/Library-Board.1.Territory Acknowledgement 2.Regrets 3.Declarations of Pecuniary Interest 4.Confirmation of Minutes of the Previous Regular Meeting of the Board Item 4.2 see confidential agenda.4.1Minutes of the Regular Meeting of the Board, JANUARY 18, 2024 1.Minutes Oakville Public Library Board January 18, 2024.pdfRecommendation:That the minutes of the regular meeting of the Oakville Public Library Board dated January 18, 2024, be approved.4.2Confidential Minutes of the Closed Session of the Board, JANUARY 18, 2024 Recommendation:That the minutes of the closed session meeting of the Oakville Public Library Board dated January 18, 2024, be approved. 5.Consent Item(s) 5.12024 Oakville Public Library (OPL) Board Key Agenda Items – February 15, 2024 1.2024 Key Agenda Items - February 15, 2024.pdf2.Appendix A - Board Key Agenda Items 2024.pdfRecommendation:That the 2024 OPL Board Key Agenda Items report be received for information.5.2Health and Safety Report – February 15, 2024 1.Health and Safety Report - February 15, 2024.pdfRecommendation:That the Health and Safety report be received for information.5.3Proposed Parks and Open Spaces Service Level Agreement – February 15, 2024 1.Parks and Open Spaces SLA - February 15, 2024.pdf2.Appendix A - Parks and Open Spaces SLA.pdf3.Appendix B - Town of Oakville and OPL MOU.pdfRecommendation:That the draft Parks and Open Space Service Level Agreement be approved.5.4Cyber Security Addition to Information Technology Solution Service Level Agreement - February 15, 2024 1.OPL Cyber Security Addition to ITS SLA - February 15, 2024.pdf2.Appendix A - OPL ITS Service Level Agreement.pdf3.Appendix B - ITS OPL Assets Services - Roles and Responsibilities.pdfRecommendation:That the updated Oakville Public Library (OPL) Information Technology Solutions (ITS) Service Level Agreement be approved.6.Confidential Consent Item(s) There are no confidential consent items.7.Discussion Item(s) 7.1Comprehensive Financial Report at December 31, 2023 – February 15, 2024. 1.Comprehensive Financial Report at December 31, 2023.pdfRecommendation:That the Comprehensive Financial Report at December 31, 2023 be received for information.7.2Human Resources Policies – February 15, 2024 1.Human Resources Policies - February 15, 2024.pdf2.Appendix A - HR-002- Time At and Away From Work Policy.pdf3.Appendix B - HR-002- Time At and Away From Work Policy (2024).pdf4.Appendix C - HR-004 Professional Development Policy.pdf5.Appendix D - HR-004 Professional Development and Educational Assistance Policy.pdf6.Appendix E - HR-005 - Recruitment Policy.pdf7.Appendix F - HR-005 - Recruitment Policy (2024).pdf8.Appendix G - HR-005-003 - Police Record Checks Procedure.pdfRecommendation:That the following Human Resources policies be received for feedback.7.3Performance and Measures Report Q4 2023 - February 15, 2024 1.Performance and Measures Q4 2024 - February 15, 2024.pdf2.Appendix A - Performance and Measures Report Q4 2023.pdfRecommendation:That that Performance and Measures Report Q4 2023 be received for information.7.42023 CEO Goals Q4 Update – February 15, 2024 1.2023 Q4 CEO Goals Update - February 15, 2024.pdf2.Appendix A - Diversity Equity and Inclusion Strategic Framework.pdf3.Appendix B - Talent Management strategic framework.pdf4.Appendix C - Partnership Policy.pdf5.Appendix D - OPL DEI Initiatives for 2023.pdfRecommendation:That the 2023 CEO Goals Q4 Update report be received for information.7.5CEO Update – February 15, 2024 1.CEO Update - February 15, 2024.pdfRecommendation:That CEO Update report be received for information.8.Confidential Discussion Item(s) Item 8.1 see confidential agenda.8.1CEO Evaluation - February 15, 2024 Verbal report from Commissioner of Community Services9.New Business 10.Date and Time of Next Meeting Thursday, March 21, 2024Oakville Municipal BuildingCouncil Chamber - 7:00 p.m.11.Adjournment No Item Selected This item has no attachments.1.2024 Key Agenda Items - February 15, 2024.pdf2.Appendix A - Board Key Agenda Items 2024.pdf1.CEO Update - February 15, 2024.pdf1.Health and Safety Report - February 15, 2024.pdf1.Parks and Open Spaces SLA - February 15, 2024.pdf2.Appendix A - Parks and Open Spaces SLA.pdf3.Appendix B - Town of Oakville and OPL MOU.pdf1.Human Resources Policies - February 15, 2024.pdf2.Appendix A - HR-002- Time At and Away From Work Policy.pdf3.Appendix B - HR-002- Time At and Away From Work Policy (2024).pdf4.Appendix C - HR-004 Professional Development Policy.pdf5.Appendix D - HR-004 Professional Development and Educational Assistance Policy.pdf6.Appendix E - HR-005 - Recruitment Policy.pdf7.Appendix F - HR-005 - Recruitment Policy (2024).pdf8.Appendix G - HR-005-003 - Police Record Checks Procedure.pdf1.Performance and Measures Q4 2024 - February 15, 2024.pdf2.Appendix A - Performance and Measures Report Q4 2023.pdf1.OPL Cyber Security Addition to ITS SLA - February 15, 2024.pdf2.Appendix A - OPL ITS Service Level Agreement.pdf3.Appendix B - ITS OPL Assets Services - Roles and Responsibilities.pdf1.Comprehensive Financial Report at December 31, 2023.pdf1.Minutes Oakville Public Library Board January 18, 2024.pdf1.2023 Q4 CEO Goals Update - February 15, 2024.pdf2.Appendix A - Diversity Equity and Inclusion Strategic Framework.pdf3.Appendix B - Talent Management strategic framework.pdf4.Appendix C - Partnership Policy.pdf5.Appendix D - OPL DEI Initiatives for 2023.pdf