Town of Oakville
Council

AGENDA

Meeting #:

Date:

Monday, May 26, 2025

Time:

6:30 P.m. - 10:30 P.m.

Location:

Council Chamber

Live streaming video is available on https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

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1.

O Canada

2.

Land Acknowledgement

3.

Regrets

4.

Declarations of Pecuniary Interest

5.

Confirmation of Minutes of the previous Council Meeting(s)

5.1

Minutes of the Regular Session of the Planning and Development Session of Council, April 22, 2025

5.2

Minutes of the Regular Session of Council, May 1, 2025

5.3

Minutes of the Special Session of Council, May 12, 2025 at 6:30 p.m.

5.4

Minutes of the Special Session of Council, May 12, 2025 at 9:00 p.m.

5.5

Minutes of the Special Confidential Session of Council, May 12, 2025 at 6:30 p.m.

5.6

Minutes of the Special Confidential Session of Council, May 12, 2025 at 9:00 p.m.

6.

Public Presentation(s)

There are no public presentations listed for this agenda.

7.

Committee Minutes

7.1

Minutes of the Committee of the Whole Workshop, May 6, 2025

8.

Advisory Committee Minutes

There are no advisory committee minutes listed for this agenda.

9.

Consent Item(s)

9.1

2025 Priority Intergovernmental Requests

• Recommendation:

  That the 2025 priority intergovernmental requests identified in Appendix A of the report dated May 13, 2025, from the Corporate Strategy and Government Relations Department be approved.

9.2

2024 Development Charges, Cash in Lieu of Parkland, Bonus Zoning and Community Benefits Charge Reserve Fund Statements

• Recommendation:
  1. That the staff report dated May 13, 2025, entitled 2024 Development Charges, Cash in Lieu of Parkland, Bonus Zoning and Community Benefits Charge Reserve Fund Statements from the Finance department, be made available on the town website and upon request, to the Ministry of Municipal Affairs and Housing.

9.3

Immobilization Prohibition By-law 2025-097, By-law 2025-098 and By-law 2025-097

• Recommendation:
  1. That By-law 2025-097, a by-law to prohibit the immobilizing of vehicles on municipal land and on private property in the Town of Oakville, attached as Appendix A of the Municipal Enforcement Services report dated May 13, 2025, be passed.

  2. That By-law 2025-098, a by-law to amend Administrative Penalties for Non-Parking Violations and Orders By-law 2021-038, as amended, attached as Appendix B to the report from Municipal Enforcement Services dated May 13, 2025, be passed.

  3. That the administrative penalties with respect to By-law 2025-097, listed in Appendix C to the report from Municipal Enforcement Services dated May 13, 2025, be approved, effective on June 16, 2025, and such fees be included in the Rates and Fees schedule.

10.

Confidential Consent Item(s)

There are no Confidential Consent Items listed for this agenda.

11.

Discussion Item(s)

11.1

Advocacy Plan for Midtown OPA and TOC

Notice of Motion from May 1, 2025.

• Recommendation:

  Moved by: Councillor Haslett- Theall

  Seconded by: Councilllor Gittings

  WHEREAS on February 18, 2025, Council unanimously supported the draft Midtown Official Plan Amendment (OPA) following careful analysis, expert input, and consultation with stakeholders; and

  WHEREAS the Midtown OPA represents a bold, responsible, and defensible plan that supports sustainable, complete community building and is currently awaiting approval by the Minister of Municipal Affairs and Housing; and

  WHEREAS on January 27, 2025, Council unanimously passed a motion rejecting the proposed Transit Oriented Community (TOC) plan, noting that it fails to align with the draft Midtown OPA and may prioritize excessive density over balanced, timely, and sustainable development; and

  WHEREAS Oakville continues to exceed provincial housing targets, achieving 125% of its 2024 housing supply goal through proactive, holistic planning, including the Midtown OPA which supports community benefits, sustainability, and livability; and

  WHEREAS residents have called on Council to ensure strong, coordinated advocacy and governance to secure provincial alignment and support for Council’s approved planning direction;

  THEREFORE, BE IT RESOLVED THAT:

  1. Staff be directed to provide a report to Council at the next Council meeting outlining the advocacy strategy and actions taken to date in support of the Midtown OPA, including engagement with:
  • The Minister of Municipal Affairs and Housing,
  • The Minister of Infrastructure,
  • MPP Stephen Crawford, and
  • MPP Effie Triantafilopoulos; and
  • The recommendations on a government relations advocate
  2. Council receive regular updates from the Mayor and staff on advocacy progress and provincial engagement related to the Midtown OPA and the TOC proposal, to ensure transparency, accountability, and alignment with Council’s direction.
  3. That local Councillors be invited to participate in meetings with the Ministers and MPPS.
  4. That Councillors be invited to participate in delegations at the upcoming Association of Municipalities conference should the decisions of the Ministry still not be resolved

11.2

2024 Audited Financial Statements and External Audit Findings Report

• Recommendation:

  1. That the 2024 Audit Findings Report issued by KPMG, the town’s external auditor, be received for information; and

  2. The 2024 Town of Oakville Consolidated Financial Statements and the 2024 Town of Oakville Trust Fund Financial Statements be approved.

11.3

OEC AGM May 2025, Appointment of Auditors, and Approval of Financial Statements

• Recommendation:
  1. That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation (OEC) regarding the annual business and quarterly update be received.
     
  2. That the resolutions as submitted by the Board Chair of Oakville Enterprises Corporation in the correspondence to the Mayor and Members of Council dated May 26, 2025, with regard to the following matters be approved;
     1. The compensation for Directors of Oakville Enterprises Corporation and its affiliates increase by 3.25% effective May 26, 2025, as outlined in Appendix A.
        
     2. KPMG LLP be appointed as auditors of the Oakville Enterprises Corporation, as outlined in Appendix B and;
        
     3. The acceptance of the consolidated audited financial statements of Oakville Enterprises Corporation for the year ended December 31, 2024, attached as Appendix C.
        
  3. That the Mayor as shareholder representative pursuant to the Unanimous Shareholder Agreement, be authorized to sign the resolutions for and on behalf of the Town in its capacity as the sole shareholder.
     

11.4

OakvilleMDC AGM, Appointment of Auditors, Directors, Approval of Financial Statements

• Recommendation:
  1. That the resolutions submitted by the Board Chair of Oakville Municipal Development Corporation in the correspondence to the Mayor and Members of Council dated April 28, 2025, attached as Appendix A, with regard to the following matters, be approved:
     1. The firm of KPMG LLP, Chartered Accountants be appointed as auditors of the Oakville Municipal Development Corporation for the 2025 fiscal year attached as Appendix A
     2. The consolidated Financial Statements of Oakville Municipal Development Corporation for the year ended December 31, 2024 attached as Appendix B
     3. No compensation be paid to the Directors of Oakville Municipal Development Corporation
        
  2. That the Mayor, as shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolution for and on behalf of the Town in its capacity as the sole shareholder.
     
  3. That the OakvilleMDC 2024 Annual Report attached as Appendix C, be received.
     

11.5

Oakville Municipal Development Corporation – 2025 Request for Funding

• Recommendation:
  1. That the town lend up to $2,975,000 to the Oakville Municipal Development Corporation from the tax stabilization reserve for 2025-2028 administrative and project costs by way of a promissory note.

  2. That the promissory note, in form and substance satisfactory to the Treasurer and Town Solicitor, be prepared.

11.6

Winter Recreation Strategy

• Recommendation:
  1. That the permanent addition of the Winter Recreation Strategy, at an estimated cost of $528,800, be referred to the 2026 Budget Committee.
  2. That the cost of the Winter Recreation Strategy for December 2025, estimated at $158,900, be funded from the Tax Stabilization Reserve.

12.

Confidential Discussion Item(s)

12.1

OEC Shareholder Approval

12.2

Confidential Report - Oakville Municipal Development Corporation 2025 Request for Funding - May 26, 2025

12.3

Oakville Enterprise Corporation Appointment of Directors and Chair

13.

Staff Memoranda (Staff Memos)

13.1

INTERNAL MEMO - Municipal Enforcement Services RE: Pay-by-Plate Parking Machine Upgrades and Parking Rate Adjustments

13.2

INTERNAL MEMO - Transportation and Engineering RE: Automated Speed Enforcement (ASE) Camera Deployment in Flashing 40 km/h Zones

13.3

INTERNAL MEMO - Right of Way Management RE: Public Education about Permitted and Prohibited Activities in the Municipal Right of Way

13.4

INTERNAL MEMO - Planning and Development RE: Preliminary Housing Needs Assessment (HNA) with Federal HNA Template

13.5

INTERNAL MEMO - Recreation and Culture RE: New Procedure: Use of Town Spaces

14.

New Business

(Notice of Motion, Emergency, Congratulatory or Condolence)

15.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

16.

Requests for Reports

17.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

17.1

By-law 2025-097 

A by-law to prohibit the immobilizing of vehicles on municipal land and on private property (Re: Item 9.3)

17.2

By-law 2025-098

A by-law to amend by-law 2021-038 Administrative Penalties for Non-Parking Violations and Orders (Re: Item 9.3)

17.3

By-law 2025-112

A by-law to confirm the proceedings of a meeting of Council

18.

Adjournment