Town of Oakville
Council

REVISED AGENDA

Meeting #:

Date:

Monday, April 24, 2023

Time:

6:30 P.m. - 10:00 P.m.

Location:

Council Chamber

Town Hall is open to the public and live streaming video is available on  https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/live-stream or at the town's YouTube channel at  https://www.youtube.com/user/TownofOakvilleTV. Information regarding written submissions and requests to delegate can be found at https://www.oakville.ca/town-hall/mayor-council-administration/agendas-meetings/delegations-presentations.

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1.

O Canada

2.

Regrets

3.

Declarations of Pecuniary Interest

4.

Confirmation of Minutes of the previous Council Meeting(s)

4.1

Minutes of the Regular Session of Council, MARCH 27, 2023

4.2

Confidential Minutes of the Closed Session of Council, MARCH 27, 2023

(See confidential agenda).

4.3

Minutes of the Special Session of Council, MARCH 31, 2023

4.4

Minutes of the Special Session of Council, APRIL 4, 2023

4.5

Minutes of the Planning and Development Council, APRIL 17, 2023

5.

Public Presentation(s)

There are no public presentations listed for this agenda.

6.

Standing Committee Report(s)

6.1

2023 Budget Committee - APRIL 18, 2023

7.

Committee of the Whole

8.

Consent Item(s)

8.1

Corporate Policy Update

• Recommendation:
  1. That the Delegation of Municipal Powers and Duties Policy be approved.
  2. That the Cemetery Services Policy be approved, and that updates to the related procedures be received:
     1. Cemetery Operations - Exchange of Interment Rights Procedure;
     2. Cemetery Operations - Payment Procedure; and
     3. Cemetery Operations - Transfer of Interment Rights Procedure.
  3. That the existing rates and fees for Cemetery Operations, as listed in the report from the Clerk’s department, dated April 11, 2023, be approved, effective immediately, and such fees be included the 2023 Rates and Fees schedules.

8.2

2023 Property Tax Levy – By-law 2023-041

• Recommendation:
  1. That the Tax Levy by-law 2023-041, a by-law to provide for the levying of rates for the year 2023, as attached to the report of the Finance Department, be approved; and,

  2. That the net levy requirement be increased to $239,760,700 and a transfer to the Tax Rate Stabilization reserve in the amount of $241,400 be approved to keep the overall tax levy increase at 6.07% in accordance with Council’s resolution.

8.3

2023 Tax Rebate for Eligible Senior Property Owners By-law 2023-032

• Recommendation:

  That by-law 2023-032, a by-law to authorize a 2023 tax rebate to eligible senior property owners, as attached to the report of the Finance department, be passed.

8.4

Fishing from Town Parkland Update

• Recommendation:
  1. The report from the Parks and Open Space department dated April, 11 2023, be received.

  2. That Council approve an evening fishing pilot program as outlined within this report and staff report back to Council Q1 2024.

8.5

Lot Maintenance By-law 2017-008 update - feeding wildlife – By-law 2023-026

• Recommendation:

  That By-law 2023-026, a by-law to amend Lot Maintenance By-law 2017-008, as amended, respecting feeding wildlife, attached as Appendix A to the report from Municipal Enforcement Services dated April 11, 2023, be passed.

8.6

Waterfront Park Safety Enhancements

• Recommendation:

  That Life Ring Stations and Unsupervised Beach signs be installed at Lakeside Park, Coronation Park, Bronte Beach Park and South Shell Park.

8.7

2022 Statement of Remuneration and Expenses paid to Members of Council and Committees

• Recommendation:

  That the annual statement of remuneration and expenses paid to members of Council and appointed members of the Committee of Adjustment prepared by the Finance Department, in accordance with Section 284 of the Municipal Act, 2001, be received.

9.

Confidential Consent Item(s)

9.1

Labour Relations Update

Not previously listed.

Distributed under separate cover to Mayor and Members of Council only.

10.

Discussion Item(s)

10.1

Delegation of Municipal Powers and Duties By-law 2023-021

• Recommendation:
  1. That the report titled Delegation of Municipal Powers and Duties, dated April 11, 2023, from the Legal Department, be received.
  2. That By-law 2023-021, a by-law to delegate certain powers and duties under the Municipal Act, 2001, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts, and to repeal By-law 2021-077, as amended, and to repeal By-law 2012-013, be passed.

10.2

2022 Financial Results and Surplus Disposition

• Recommendation:
  1. That the staff report dated April 11, 2023, entitled 2022 Financial Results and Surplus Disposition from the Finance department, be received.
  2. That the transfers to and from the Reserves and Reserve Funds and transactions contained in the report dated April 11, 2023 from the Finance department be approved.
  3. That the $10.51 million surplus less any required year-end adjustments be transferred to the Capital Reserve.
  4. That the 2023 capital budget be amended to add $325,000 to project 52212104 Memorial Park Special Project, funded from the Community Benefits Charge reserve fund (with collections under the former section 37 Bonus Zoning), for various lighting items in the park.
  5. That the resurfacing of lower lot F to create additional parking spaces be funded from project 53511605 Lot Maintenance and Repair.
  6. That the 2023 capital budget in project 46312304 Kinoak Arena - Concrete, Dasher Boards, Doors, Glass be used for the Glen Abbey Blue rink replacement work given the updated condition of the two rinks and that the project be renamed to Glen Abbey - Blue Rink Concrete, Dasher Boards, Glass.
  7. That $448,515 be transferred from the Capital Reserve to project 52220901 Bronte Heritage Waterfront Park Staff to close the project.
  8. That an additional 2024 Budget Committee meeting be approved for June 19, 2023 at 5:30pm to appoint the 2024 Budget Committee chair and to receive the 2024 Budget Forecast report.

11.

Confidential Discussion Item(s)

Item 11.1 see confidential addendum to be distributed.

11.1

Citizen Appointments to the Accessibility Advisory Committee for the 2022 – 2026 Term of Council – April 24, 2023

12.

Advisory Committee Minutes

There are no Advisory Committee Minutes listed for this agenda.

13.

Rise and Report to Council

14.

Information Items (Circulated Electronically)

14.1

Council Information Items for March 15 to April 4, 2023

15.

Status of Outstanding Issues

15.1

Status of Outstanding Issues for April 2023

16.

New Business

In accordance with Section 14.1(2) of the Procedure By-law, the following Notice of Motion will be considered at the next Council meeting to be held on May 29, 2023.

16.1

Notice of Motion: Asian Heritage Month

Moved by Councillor Xie         Seconded by Councillor Knoll

WHEREAS in May 2002, the Government of Canada declared May as Asian Heritage Month which is celebrated across Canada to commemorate the contributions of Asians to Canadian society;

WHEREAS Oakville is a culturally diverse community with a significant Asian population, according to the 2021 census, more than half of Oakville’s foreign-born immigrant population were born in Asian countries;

WHEREAS the upcoming month of May is Asian Heritage Month in Oakville and it presents an opportunity to acknowledge the contributions of Asian Canadians to the social, economic, and cultural fabric of Oakville and Canada as a whole;

WHEREAS we must commit to taking concrete steps to address and eliminate discrimination, racism, and hate crimes in our community and acknowledge the ongoing discrimination and racism that many members of the Asian community continue to face;

WHEREAS the most positive step we can take is to provide the opportunity for Oakville residents to learn more about and understand the diverse cultures and traditions of Asian Canadians and to engage in cross-cultural dialogue and exchange;

WHEREAS the town of Oakville currently provides programming to recognize Asian Heritage month as part of the Recreation and Culture programs and the Oakville Public Library programs.

NOW THEREFORE BE IT RESOLVED THAT through the town ongoing work on our Inclusion, Diversity, Equity and Accessibility Multi-Year Plan and the Events Plan that we consider options to enhance programs which recognize the many contributions that the Asian culture provides to the Oakville and Canada;

THAT the town work with local community organizations, schools, and businesses to raise awareness of Asian Heritage Month and promote inclusivity and diversity in our community;

THAT these initiatives and the celebration of Asian Heritage Month will serve as a meaningful recognition of the contributions and accomplishments of the Asian Canadian community in Oakville, and will promote greater understanding and appreciation for the diverse cultures and traditions that make our community so rich and vibrant; and

THAT that the month of May 2023 be recognized as Asian Heritage Month in the Town of Oakville.

17.

Regional Reports and Question Period Regarding Town Boards and Advisory Committees

18.

Requests for Reports

19.

Consideration and Reading of By-Laws

That the following by-law(s) be passed:

19.1

By-law 2023-021

A by-law to delegate certain powers and duties under the Municipal Act, S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts, and to repeal By-law 2021-077, as amended, and to repeal By-law 2012-013. (Re: Item 10.1)

19.2

By-law 2023-026

A by-law to amend the Lot Maintenance By-law 2017-008, as amended, respecting feeding wildlife (Re: Item 8.5)

19.3

By-law 2023-032

A by-law to provide a rebate of taxes for eligible senior property owners (Re: Item 8.3)

19.4

By-law 2023-038

A by-law to dedicate certain land as part of a public highway (Block 420, Plan 20M-1214 - Post Road)

19.5

By-law 2023-039

A by-law to dedicate certain land as part of a public highway (Block 261, Plan 20M-1212 - Settlers Road East)

19.6

By-law 2023-040

A by-law to dedicate certain land as part of a public highway (Blocks 161, 162, Plan 20M-1229 – Wheat Boom Drive, Blocks 157, 159, Plan 20M-1229, Block 67, Plan 20M-1235 – William Cutmore Boulevard)

19.7

By-law 2023-041

A by-law to provide for the levying of rates for the year 2023 (Re: Item 8.2)

19.8

By-law 2023-042

A by-law to dedicate certain land as part of a public highway (Block 193, Plan 20M-1255, and Block 39, Plan 20M-1258 – Shevchenko Boulevard; Block 194, Plan 20M-1255, and Block 38, Plan 20M-1258 – Kaniv Street; Block 195, Plan 20M-1255, and Block 37, Plan 20M-1258 – Kobzar Drive; Block 196, Plan 20M-1255, and Block 36, Plan 20M-1258 – Lane 188; Block 200, Plan 20M-1255, and Block 40, Plan 20M-1258 – Pavillion Path; Block 197, Plan 20M-1255, and Block 41, Plan 20M-1258 – Harasym Trail) 

19.9

By-law 2023-043

A by-law to dedicate certain land as part of a public highway (Block 426, Plan 20M-1214 – Millicent Avenue; Block 427, Plan 20M-1214 – Viva Gardens) 

19.10

By-law 2023-054

A by-law to confirm the proceedings of a meeting of Council

20.

Adjournment