Oakville Public Library BoardRegular MeetingAGENDAMeeting #:Date:Thursday, July 28, 2022Time: 7:00 P.m. - 10:00 P.m.Location:Virtual MeetingAttendance at Town Hall is restricted and public meetings are being held by videoconference only. Meetings can be viewed at youtube.com/user/TownofOakvilleTV. For further information go to https://www.opl.on.ca/blog/board-of-trustees.1.Regrets 2.Declarations of Pecuniary Interest 3.Confirmation of Minutes of the Previous Regular Meeting of the Board 3.1Minutes of the Regular Meeting of the Board, JUNE 23, 2022 1.Minutes.pdf4.Consent Item(s) 4.1Oakville Public Library (OPL) Board Key Agenda Items – July 28, 2022 1.OPL Board Agenda Items - July 28, 2022.pdf2.Appendix A - Board Key Agenda Items 2022.pdfRecommendation:That the OPL Board Key Agenda Items report be received for information.4.2Health and Safety Report – July 28, 2022 1.OPL Health and Safety Report - July 28, 2022.pdfRecommendation:That the Health and Safety report be received for information.4.3Employee Retention and Turnover Metrics Report – July 28, 2022 1.Employee Retention and Turnover Metrics Report - July 28, 2022.pdfRecommendation:That the Employee Retention and Turnover Metrics report be received for information. 4.4Performance and Measures Report Q2 2022 – July 28, 2022 1.Performance and Measures Q2 Report - July 28, 2022.pdf2.Appendix A - Performance and Measures Report Q2 2022.pdfRecommendation:That that Performance and Measures Report Q2 2022 be received for information.5.Confidential Consent Item(s) There are no confidential consent items.6.Discussion Item(s) 6.1Information Technology Solutions Mandate Change 1.Information Technology Solutions Focus and Re-Alignment Change - July 28 2022.pdfRecommendation:That the Information Technology Solutions Focus and Re-Alignment Change report be received for information. 6.22023 Budget Driver Report – July 28, 2022 1.2023 Budget Drivers Report - July 28 2022 FINAL.pdfRecommendation:That the 2023 Budget Drivers report be received for feedback6.3Fund Development Policy Report 1.Fund Development Policy Report.pdf2.Appendix A - Fund Development Policy.pdf3.Appendix B - Donations, Sponsorship, Naming Rights, Third Party Fundraising Policy.pdf4.Appendix C - Endowment Fund Policy.pdf5.Appendix D - Planned Giving Policy.pdf6.Appendix E - Association of Fundraising Professional’s Bill of Rights.pdf7.Appendix F – The Major Donor Profile Template.pdf8.Appendix G - Corporate Prospect Brief.pdfRecommendation:That the Fund Development Policy (Appendix A) be approved.6.4Election Related Resources Policy – July 28, 2022 1.Election Related Resources Policy Report.pdf2.Appendix A - Election Related Resources Policy (2022).pdf3.Appendix B - Election Related Resources Policy (2018)(1).pdfRecommendation:That the updated Election Related Resources Policy be approved. 6.5Accessibility Policy – July 28, 2022 1.Accessibility Policy Report - July 28 2022.pdf2.Appendix A - Accessibility Policy (2022).pdf3.Appendix B - Accessibility Policy (2009).pdf4.Appendix C - Town of Oakville Accessibility Policy.pdf5.Appendix D - Town of Oakville Procedures.pdfRecommendation:That the Accessibility Policy be received for feedback.6.6North Park Development – Library Naming Report 1.North Park Development - Library Naming Report.pdfRecommendation:That the permanent Oakville Public Library (OPL) branch located at the North Park development site be named Sixteen Mile Branch. 6.7CEO Update – July 28, 2022 1.CEO Update - July 28, 2022.pdfRecommendation:That CEO Update report be received for information.7.Confidential Discussion Item(s) 7.1HR Update Verbal Update from CEO.7.2CEO Evaluation Verbal Update from Commissioner of Community Services.8.New Business 9.Date and Time of Next Meeting Thursday, July 28, 2022Oakville Municipal BuildingOakville and Trafalgar Rooms - 7:00 p.m.10.Adjournment No Item Selected This item has no attachments1.OPL Board Agenda Items - July 28, 2022.pdf2.Appendix A - Board Key Agenda Items 2022.pdf1.OPL Health and Safety Report - July 28, 2022.pdf1.Election Related Resources Policy Report.pdf2.Appendix A - Election Related Resources Policy (2022).pdf3.Appendix B - Election Related Resources Policy (2018)(1).pdf1.Employee Retention and Turnover Metrics Report - July 28, 2022.pdf1.Fund Development Policy Report.pdf2.Appendix A - Fund Development Policy.pdf3.Appendix B - Donations, Sponsorship, Naming Rights, Third Party Fundraising Policy.pdf4.Appendix C - Endowment Fund Policy.pdf5.Appendix D - Planned Giving Policy.pdf6.Appendix E - Association of Fundraising Professional’s Bill of Rights.pdf7.Appendix F – The Major Donor Profile Template.pdf8.Appendix G - Corporate Prospect Brief.pdf1.North Park Development - Library Naming Report.pdf1.Performance and Measures Q2 Report - July 28, 2022.pdf2.Appendix A - Performance and Measures Report Q2 2022.pdf1.CEO Update - July 28, 2022.pdf1.Information Technology Solutions Focus and Re-Alignment Change - July 28 2022.pdf1.Accessibility Policy Report - July 28 2022.pdf2.Appendix A - Accessibility Policy (2022).pdf3.Appendix B - Accessibility Policy (2009).pdf4.Appendix C - Town of Oakville Accessibility Policy.pdf5.Appendix D - Town of Oakville Procedures.pdf1.2023 Budget Drivers Report - July 28 2022 FINAL.pdf1.Minutes.pdf